Admin Assistant (Trent Compassion) in Nottingham

CLOSING DATE FOR APPLICATIONS: 9am Tuesday 26 August 2025

INTERVIEWS: Expected to be Wednesday, 3 September 2025

Hours: 22.50 hours per week (0.6 FTE)

Days: Monday to Friday, hours can be worked over 3 or 4 days per week

Contract: Permanent

Salary: £25,210 per annum, pro rata based on full-time hours of 37.50 per week. Monthly salary based on 22.50 hours per week is £1,260.50 before deductions.

Overview of role: The post holder will provide administrative support across Trent Compassion in particular to support the Trent Compassion lead with administrative tasks as required. This is a varied role requiring discretion, initiative, and the ability to work across multiple teams.

Key Responsibilities:

• To support the Trent Compassion lead with administrative tasks as required.
• To attend regular and occasional meetings, including occasional evenings.
• To support line manager and wider team as required and to take on new areas of responsibility at their request.
• To be an ambassador for Trent Vineyard and Trent Compassion.

Specific Duties include:

• Supporting Compassion lead with tasks including booking & following up from meetings, drafting reports to external funders and admin related to our overseas connections.
• Checking stocks and ordering Soup Run, Arches & other supplies as needed.
• Supporting the organising and running of Compassion events and internal meetings.
• Supporting the Attic lead by helping organise workshops, prepare for fayres and other various tasks as required.
• Use of our databases to administrate functional tasks.
• Administration of our TCT internal room bookings as per current guidelines.
• Making spaces ready for meetings, complying with relevant guidance.
• Supporting with Trent Compassion social media and general comms.
• Practical tasks such as stocking offices, liaising with Trent Vineyard for supplies as needed.
• Undertake the role of Arches staff link occasionally as required, ensuring the welfare and safety of staff, volunteers and visitors.
• To take on additional tasks at the request of the line manager.

Other requirements:

• Demonstrate an understanding of, and a commitment to respect and support, the vision, values, hallmarks, beliefs and ethos of Trent Vineyard and conduct yourself in a way that is consistent with and supportive of these in your role.
• Willing to submit to a DBS check, if required for the role.
• Willing to work some evenings and weekends to facilitate ministry-related events, if required.

Person Specification:

• Be discrete, sensitive and trustworthy
• A love of admin with good attention to detail
• Be highly organised and forward thinking
• Be approachable and a good communicator
• Have the ability to carry out different tasks across a broad spectrum of ministries
• Be computer literate with good working knowledge of Microsoft Office and social media
• Be able to work to deadlines
• Proficiency in written English, an ability to communicate in a professional manner

Reporting Relationships:

You report to: Manager, Trent Compassion

Reporting to you: N/A

Working Benefits:

• 28 days annual leave pro rata including statutory bank holidays
• Additional leave over Christmas
• Annual staff day and team events
• Enhanced sick pay, pension contributions and family leave pay
• Group Life, Income and Critical Illness cover
• Cycle to work scheme
• Coffee Shop discount card
• Free annual eye tests
• Access to Employee Assist Program
• Long Service Award (when qualifying period is reached)