Admin Assistant (Trent Compassion)
CLOSING DATE FOR APPLICATIONS: 9am Tuesday 26 August 2025
INTERVIEWS: Expected to be Wednesday, 3 September 2025
Hours: 22.50 hours per week (0.6 FTE)
Days: Monday to Friday, hours can be worked over 3 or 4 days per week
Contract: Permanent
Salary: £25,210 per annum, pro rata based on full-time hours of 37.50 per week. Monthly salary based on 22.50 hours per week is £1,260.50 before deductions.
Overview of role:
The post holder will provide administrative support across Trent Compassion in particular to support the Trent Compassion lead with administrative tasks as required. This is a varied role requiring discretion, initiative, and the ability to work across multiple teams.
Key Responsibilities:
General responsibilities:
- To support the Trent Compassion lead with administrative tasks as required.
- To attend regular and occasional meetings, including occasional evenings.
- To support line manager and wider team as required and to take on new areas of responsibility at their request.
- To be an ambassador for Trent Vineyard and Trent Compassion.
Specific Duties include:
- Supporting Compassion lead with tasks including booking & following up from meetings, drafting reports to external funders and admin related to our overseas connections.
- Checking stocks and ordering Soup Run, Arches & other supplies as needed.
- Supporting the organising and running of Compassion events and internal meetings.
- Supporting the Attic lead by helping organise workshops, prepare for fayres and other various tasks as required.
- Use of our databases to administrate functional tasks.
- Administration of our TCT internal room bookings as per current guidelines.
- Making spaces ready for meetings, complying with relevant guidance.
- Supporting with Trent Compassion social media and general comms.
- Practical tasks such as stocking offices, liaising with Trent Vineyard for supplies as needed.
- Undertake the role of Arches staff link occasionally as required, ensuring the welfare and safety of staff, volunteers and visitors.
- To take on additional tasks at the request of the line manager.
Other requirements
- Demonstrate an understanding of, and a commitment to respect and support, the vision, values, hallmarks, beliefs and ethos of Trent Vineyard and conduct yourself in a way that is consistent with and supportive of these in your role.
- Willing to submit to a DBS check, if required for the role.
- Willing to work some evenings and weekends to facilitate ministry-related events, if required.
Person Specification
- Be discrete, sensitive and trustworthy
- A love of admin with good attention to detail
- Be highly organised and forward thinking
- Be approachable and a good communicator
- Have the ability to carry out different tasks across a broad spectrum of ministries
- Be computer literate with good working knowledge of Microsoft Office and social media
- Be able to work to deadlines
- Proficiency in written English, an ability to communicate in a professional manner
Reporting Relationships
You report to: Manager, Trent Compassion
Reporting to you: N/A
Working Benefits
- 28 days annual leave pro rata including statutory bank holidays
- Additional leave over Christmas
- Annual staff day and team events
- Enhanced sick pay, pension contributions and family leave pay
- Group Life, Income and Critical Illness cover
- Cycle to work scheme
- Coffee Shop discount card
- Free annual eye tests
- Access to Employee Assist Program
- Long Service Award (when qualifying period is reached)
