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- Tasks: Provide high-quality administrative support and manage senior-level diaries.
- Company: Forward-thinking organisation in a dynamic office environment.
- Benefits: Competitive pay, potential for contract extension, and valuable experience.
- Why this job: Make an immediate impact while developing your administrative skills.
- Qualifications: Strong communication skills and proven experience in high-level admin roles.
- Other info: Fast-paced setting with opportunities for professional growth.
The predicted salary is between 13 - 15 £ per hour.
Trek Recruitment is delighted to support a forward-thinking organisation in recruiting a highly organised and professional Administrative Coordinator to provide essential support in a busy, dynamic office environment. This temporary position offers excellent exposure to senior-level administration, diary management, and stakeholder coordination ideal for an experienced administrator seeking a challenging short-term opportunity with potential for extension.
THE ROLE
- Provide high-quality PA style support, including comprehensive diary management, scheduling short/medium/long-term commitments, and handling confidential matters professionally.
- Clerk committees and working groups: prepare agendas/papers, take accurate minutes, follow up actions, and maintain strong communication with senior stakeholders.
- Manage incoming correspondence, enquiries, phone calls, emails, and visitors using sound judgement to resolve issues promptly or escalate appropriately.
- Organise travel arrangements, process expenses/purchases in line with financial procedures, and monitor budgets/spend.
- Maintain efficient office systems, records (including staff absence/leave), filing, archiving, and data collation for reporting.
- Handle general administrative tasks: correspondence preparation, meeting organisation, mail, and ad-hoc duties to ensure smooth office operations.
What we’re looking for (Essential):
- Excellent written English and ability to produce succinct, comprehensive minutes.
- Strong IT/word processing skills and proficiency in managing diverse tasks under tight deadlines.
- Outstanding communication, interpersonal, and confidential handling abilities.
- Proven experience in an executive office or high-level administrative support role.
- Self-motivated with initiative, able to work independently or collaboratively.
Desirable:
- Educated to HND level or equivalent in administration/business/IT.
- Understanding of Welsh cultural heritage/current developments (sympathy with Welsh language an advantage, not essential).
If you’re a proactive, detail-oriented professional who thrives in a fast-paced setting and delivers exceptional administrative support, this is a great chance to make an immediate impact!
Executive Admin Coordinator: Diary & Stakeholder Support employer: Trek Recruitment Ltd
Contact Detail:
Trek Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Admin Coordinator: Diary & Stakeholder Support
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Executive Admin Coordinator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to diary management and stakeholder support. We recommend doing mock interviews with friends or family to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed complex schedules or handled confidential matters in previous roles. This will demonstrate your capability to thrive in a busy office environment.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Admin Coordinator: Diary & Stakeholder Support
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Executive Admin Coordinator. Highlight your experience in diary management and stakeholder support, as these are key aspects of the job. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and ability to handle confidential matters. Let us know why you’re excited about joining our team!
Showcase Your Communication Skills: Since excellent written English is essential, make sure your application is free from typos and grammatical errors. We appreciate clear and concise communication, so keep your language professional yet approachable. This is your first impression, so make it count!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy – just follow the prompts and submit your application!
How to prepare for a job interview at Trek Recruitment Ltd
✨Master the Diary Management Game
Since this role involves comprehensive diary management, be prepared to discuss your experience with scheduling and prioritising tasks. Bring examples of how you've successfully managed conflicting commitments in the past.
✨Show Off Your Minute-Taking Skills
You'll need to produce succinct and comprehensive minutes, so brush up on your minute-taking techniques. Consider bringing a sample of minutes you've taken before to demonstrate your ability to capture key points and follow up on actions.
✨Communicate Like a Pro
Outstanding communication is key for this position. Practice articulating your thoughts clearly and confidently. Think about how you can showcase your interpersonal skills during the interview, perhaps by sharing a story where you resolved a challenging situation with a stakeholder.
✨Be Ready for the Fast-Paced Environment
This role thrives in a dynamic office setting, so prepare to discuss how you handle pressure and tight deadlines. Share specific examples of how you've successfully juggled multiple tasks while maintaining high-quality work.