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- Tasks: Provide essential administrative support in a dynamic office environment.
- Company: Forward-thinking organisation based in Wrexham.
- Benefits: Competitive pay rate and potential for contract extension.
- Why this job: Make an immediate impact while gaining exposure to senior-level administration.
- Qualifications: Strong communication skills and experience in high-level administrative roles.
- Other info: Fast-paced setting with opportunities for professional growth.
The predicted salary is between 13 - 15 £ per hour.
Pay Rate - £13.00 – £15.00 per hour (long term temporary contract)
Location - Wrexham-based
Hours - Mon-Fri, 37 hours per week
Trek Recruitment is delighted to support a forward-thinking organisation in recruiting a highly organised and professional Administrative Coordinator to provide essential support in a busy, dynamic office environment. This temporary position offers excellent exposure to senior-level administration, diary management, and stakeholder coordination—ideal for an experienced administrator seeking a challenging short-term opportunity with potential for extension.
THE ROLE
- Provide high-quality PA style support, including comprehensive diary management, scheduling short/medium/long-term commitments, and handling confidential matters professionally.
- Clerk committees and working groups: prepare agendas/papers, take accurate minutes, follow up actions, and maintain strong communication with senior stakeholders.
- Manage incoming correspondence, enquiries, phone calls, emails, and visitors—using sound judgement to resolve issues promptly or escalate appropriately.
- Organise travel arrangements, process expenses/purchases in line with financial procedures, and monitor budgets/spend.
- Maintain efficient office systems, records (including staff absence/leave), filing, archiving, and data collation for reporting.
- Handle general administrative tasks: correspondence preparation, meeting organisation, mail, and ad-hoc duties to ensure smooth office operations.
What we're looking for (Essential):
- Excellent written English and ability to produce succinct, comprehensive minutes.
- Strong IT/word processing skills and proficiency in managing diverse tasks under tight deadlines.
- Outstanding communication, interpersonal, and confidential handling abilities.
- Proven experience in an executive office or high-level administrative support role.
- Self-motivated with initiative, able to work independently or collaboratively.
Desirable:
- Educated to HND level or equivalent in administration/business/IT.
- Understanding of Welsh cultural heritage/current developments (sympathy with Welsh language an advantage, not essential).
If you're a proactive, detail-oriented professional who thrives in a fast-paced setting and delivers exceptional administrative support, this is a great chance to make an immediate impact!
Administrative Coordinator employer: Trek Recruitment Ltd
Contact Detail:
Trek Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrative Coordinator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as an Administrative Coordinator. This will help you stand out and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your interview skills with a friend or in front of a mirror. Focus on articulating your experience in diary management, stakeholder coordination, and handling confidential matters. Confidence is key!
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Administrative Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Coordinator role. Highlight your experience in diary management, stakeholder coordination, and any relevant administrative tasks that match what we're looking for.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your strong communication skills and how you handle confidential matters with professionalism.
Showcase Your IT Skills: Since strong IT skills are essential, don’t forget to mention your proficiency in word processing and any other software you’re familiar with. We want to see how you can manage diverse tasks under tight deadlines!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on board quickly!
How to prepare for a job interview at Trek Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Coordinator. Familiarise yourself with diary management, stakeholder communication, and the types of tasks you'll be handling. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since this role requires outstanding communication abilities, prepare examples of how you've effectively communicated in previous roles. Think about times when you had to handle confidential matters or resolve issues promptly. Practising these scenarios will help you articulate your experience clearly during the interview.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you manage multiple tasks under tight deadlines. You might want to bring along a portfolio showcasing your organisational methods or tools you've used in the past. This will give the interviewer a clear picture of how you can maintain efficient office systems and support senior stakeholders.
✨Research the Company Culture
Understanding the company’s values and culture is crucial. Since this role is based in Wrexham, having a grasp of Welsh cultural heritage could be beneficial. Show that you’re not just looking for any job, but that you’re excited about contributing to their specific environment and goals.