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- Tasks: Support daily office operations and enhance workplace culture.
- Company: Join Trayport, a dynamic company focused on creating a great work environment.
- Benefits: Enjoy a collaborative atmosphere with opportunities for community events and personal growth.
- Why this job: Be the heartbeat of the office while making meaningful connections and improving workplace functionality.
- Qualifications: Looking for organised, communicative individuals with a knack for multitasking and problem-solving.
- Other info: This is a 6-month contract role perfect for those seeking hands-on experience in an office setting.
The predicted salary is between 24000 - 36000 £ per year.
The Workplace Administrator is fundamental to the efficient daily running of the office. It’s also a key role in helping to make Trayport a great place to work. Working as part of the People team, requiring someone who can prioritise and manage multiple things at once.
Responsibilities
- Office Administration
- Answering all incoming calls and escalating to the relevant individual/department
- First point of contact for all visitors (internal and external) Welcoming at front desk
- Office Tour
- Access pass set up (if applicable)
- Timely communications on chat channels of guests and visitors and supporting our client team with room booking for client visits
- Ensure office is fit for purpose and well equipped (meeting rooms, kitchen, stationary room, stock management)
- Arranging couriers, taxis, food orders
- Open post on a daily basis and escalate to the relevant stakeholders
- Manage all issues and complaints from staff regarding facilities and escalate in a timely manner
- Proactively suggest and implement ways we can improve the office environment and functionality
- Trayport Community
- Help coordinate company community events and celebrations (socials, functions, birthdays, farewells, company meetings)
- Coordinating the London office community calendar - public holidays, location specific celebrations, monthly massages
- Ensuring smooth onboarding process for all new joiners (induction set up, access to the office, lockers & equipment, welcome messages, relevant community group chats)
The Person
- Well presented with a professional manner
- High attention to detail
- Punctual
- Outstanding communication skills – both verbal and written
- Excellent relationship building skills
- Highly organised and able to multitask, prioritise and use initiative
- Exceptionally reliable
- Able to ‘muck in’ and get involved in a variety of administrative tasks
Office Support Administrator (6 month contract) employer: Trayport
Contact Detail:
Trayport Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Support Administrator (6 month contract)
✨Tip Number 1
Familiarise yourself with the company culture at Trayport. Understanding their values and how they operate will help you align your approach during interviews and discussions, showcasing that you're a great fit for their team.
✨Tip Number 2
Prepare to demonstrate your multitasking abilities. Think of specific examples from your past experiences where you've successfully managed multiple tasks simultaneously, as this is crucial for the Office Support Administrator role.
✨Tip Number 3
Brush up on your communication skills. Since you'll be the first point of contact for visitors and staff, practice clear and professional ways to handle inquiries and complaints, ensuring you can convey information effectively.
✨Tip Number 4
Showcase your initiative by thinking of potential improvements for office functionality. Be ready to discuss any ideas you have during the interview, as this demonstrates your proactive approach and commitment to enhancing the workplace.
We think you need these skills to ace Office Support Administrator (6 month contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and showcases your ability to multitask and manage various responsibilities. Use keywords from the job description to align your skills with what Trayport is looking for.
Craft a Strong Cover Letter: Write a cover letter that reflects your enthusiasm for the role and the company. Mention specific examples of how you've successfully managed office tasks or improved workplace environments in previous positions.
Highlight Communication Skills: Since outstanding communication skills are crucial for this role, provide examples in your application that demonstrate your verbal and written communication abilities. This could include experiences where you effectively handled inquiries or coordinated events.
Showcase Organisational Skills: Emphasise your organisational skills by detailing how you have previously managed multiple tasks or projects simultaneously. Include any tools or methods you use to stay organised, as this will resonate well with the requirements of the position.
How to prepare for a job interview at Trayport
✨Showcase Your Organisational Skills
As an Office Support Administrator, you'll need to juggle multiple tasks. Be prepared to discuss specific examples of how you've successfully managed competing priorities in the past. This will demonstrate your ability to stay organised and efficient.
✨Demonstrate Your Communication Skills
Since this role involves a lot of interaction with both internal staff and external visitors, highlight your communication skills. Share instances where you effectively resolved issues or facilitated smooth interactions, showcasing your verbal and written abilities.
✨Emphasise Your Attention to Detail
Attention to detail is crucial for this position. Bring up examples where your meticulous nature has led to successful outcomes, whether in managing office supplies or coordinating events. This will show that you understand the importance of precision in administrative tasks.
✨Be Ready to Discuss Teamwork
This role requires collaboration with the People team and other departments. Prepare to talk about your experiences working in teams, how you contribute to a positive work environment, and any initiatives you've taken to enhance team dynamics.
