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For Companies At a Glance
- Tasks: Support daily office operations and create a welcoming environment for all visitors.
- Company: Join Trayport, a dynamic company focused on making work enjoyable and efficient.
- Benefits: Enjoy a vibrant workplace culture with community events and opportunities for personal growth.
- Why this job: Be the heartbeat of the office, enhancing both functionality and team spirit.
- Qualifications: Looking for organised, communicative individuals with a knack for multitasking.
- Other info: Perfect for those who thrive in a fast-paced, collaborative environment.
The predicted salary is between 28800 - 43200 £ per year.
The Workplace Administrator is fundamental to the efficient daily running of the office. It’s also a key role in helping to make Trayport a great place to work. Working as part of the People team, this role requires someone who can prioritise and manage multiple tasks at once.
Responsibilities
- Office Administration
- Answering all incoming calls and escalating to the relevant individual/department
- First point of contact for all visitors (internal and external) - Welcoming at front desk
- Office Tour
- Access pass set up (if applicable)
- Timely communications on chat channels of guests and visitors and supporting our client team with room booking for client visits
- Ensure office is fit for purpose and well equipped (meeting rooms, kitchen, stationary room, stock management)
- Arranging couriers, taxis, food orders
- Open post on a daily basis and escalate to the relevant stakeholders
- Manage all issues and complaints from staff regarding facilities and escalate in a timely manner
- Proactively suggest and implement ways we can improve the office environment and functionality
- Help coordinate company community events and celebrations (socials, functions, birthdays, farewells, company meetings)
- Coordinating the London office community calendar - public holidays, location specific celebrations, monthly massages
- Ensuring smooth onboarding process for all new joiners (induction set up, access to the office, lockers & equipment, welcome messages, relevant community group chats)
The Person
- Well presented with a professional manner
- High attention to detail
- Punctual
- Outstanding communication skills – both verbal and written
- Excellent relationship building skills
- Highly organised and able to multitask, prioritise and use initiative
- Exceptionally reliable
- Able to ‘muck in’ and get involved in a variety of administrative tasks
Office Support Admin employer: Trayport
Contact Detail:
Trayport Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Support Admin
✨Tip Number 1
Familiarise yourself with the company culture at Trayport. Understanding their values and how they operate will help you align your approach during interviews and discussions, showcasing that you're a great fit for their team.
✨Tip Number 2
Practice your communication skills, as outstanding verbal and written communication is crucial for this role. Consider role-playing scenarios where you might need to welcome visitors or handle inquiries to build your confidence.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've successfully managed multiple tasks in previous roles. Be ready to discuss specific situations where your initiative led to improvements in an office environment.
✨Tip Number 4
Network with current or former employees of Trayport if possible. They can provide insights into the role and the company, and may even offer tips on what the hiring team values most in candidates.
We think you need these skills to ace Office Support Admin
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration and showcases your organisational skills. Emphasise any previous roles where you managed multiple tasks or supported a team.
Craft a Strong Cover Letter: Write a cover letter that reflects your enthusiasm for the role and the company. Mention specific responsibilities from the job description, such as managing office supplies or coordinating events, and explain how your skills align with these tasks.
Highlight Communication Skills: Since outstanding communication is key for this role, provide examples in your application of how you've effectively communicated in previous positions. This could include handling inquiries, welcoming visitors, or coordinating with teams.
Showcase Initiative and Problem-Solving: In your application, mention instances where you've proactively improved processes or solved issues in an office environment. This will demonstrate your ability to take initiative and contribute positively to the workplace.
How to prepare for a job interview at Trayport
✨Showcase Your Organisational Skills
As an Office Support Admin, being organised is key. Prepare examples of how you've successfully managed multiple tasks in previous roles. This will demonstrate your ability to prioritise and handle the demands of the job.
✨Demonstrate Communication Prowess
Outstanding communication skills are essential for this role. Be ready to discuss how you effectively communicate with different stakeholders, both verbally and in writing. Consider sharing specific instances where your communication made a positive impact.
✨Highlight Your Attention to Detail
Attention to detail is crucial in office administration. Bring up examples where your meticulous nature helped avoid mistakes or improved processes. This will show that you understand the importance of accuracy in your work.
✨Be Ready to Discuss Team Collaboration
This role involves working closely with the People team and other departments. Prepare to talk about your experience in team settings, how you build relationships, and how you contribute to a positive workplace culture.
