Personal Assistant to MD

Do you have proven experience as an Executive Assistant or Personal Assistant supporting senior leaders in a fast-paced environment?

If you’re an experienced PA with outstanding communication and diary management skills, this could be your next exciting opportunity.

As the Personal Assistant to the Managing Director of Keyline, you’ll provide full secretarial and administrative support to the Managing Director. You’ll be their go-to person, helping manage busy schedules, coordinate meetings, and act as a vital link between leadership and wider teams across the business.

This is a dynamic, people-focused role that requires discretion, agility, and exceptional attention to detail.

Key Responsibilities:

• Manage complex and demanding diaries, ensuring accuracy and forward planning.
• Coordinate travel arrangements and hotel bookings as required.
• Book meeting rooms, organise lunches, and prepare agendas and slide decks for key meetings (e.g. Senior Leadership Board meetings)
• Attend meetings as needed (e.g. Board meetings), taking action notes and engaging with wider teams.
• Minute HR-related meetings including grievances, disciplinary hearings, appeals, and redundancy consultations.
• Act as the first point of contact for Directors for HR system queries, supporting tasks such as transfers, new starters, leavers, and contract changes.
• Manage corporate memberships (e.g. golf clubs), booking and liaising with venues.
• Order and manage supplies including stationery, PPE, safety shoes, and IT equipment.
• Log holidays and lieu days for Directors’ direct reports.
• Manage inboxes on behalf of the Directors, ensuring timely and professional communication.
• Process invoices and maintain accurate records.
• Build strong working relationships across the Keyline/TP network including directors, colleagues, and external suppliers.
• Provide flexible and reliable administrative support across the wider leadership team as needed.

You’ll also support with key governance and event coordination responsibilities, including managing the Gift & Hospitality process, maintaining JIF & ESI records, preparing the Board Report for monthly SLT meetings, organising roadshows and customer/team events (e.g. Gleneagles, Wimbledon), and overseeing HR requests and approvals through the appropriate systems.

You’ll also have:

• Proven experience as a PA at Director level in a busy, fast-paced environment.
• Excellent diary and email management skills, with the ability to prioritise effectively.
• Strong communication and relationship-building skills across all levels.
• A proactive, self-motivated approach with a high level of discretion.
• Confidence working independently and making decisions under pressure.
• Strong attention to detail and a high level of accuracy.
• Excellent written and verbal communication.
• Advanced skills in Microsoft Office, with experience in Google Workspace being a distinct advantage.

What’s in it for you?

We’ll equip you with a benefits package that grows as you grow with the company:

• Contributory pension scheme
• Colleague discount and a platform of discounts and offers with over 1,000 retailers
• A range of other voluntary and company funded benefits including; Employee Assistance Programme, a financial wellbeing app and legal and mortgage advice.
• Save-as-you-earn scheme
• Buy-as-you-earn scheme

A bit about us:

Keyline Civils Specialists are the UK\’s leading Civils Partner in the construction industry.

You will be joining an award winning business where you will find a strong team ethos, an obsession on providing great customer service along with a strong focus on continual learning and development. A truly diverse and inclusive business that welcomes different ideas, perspectives and experiences. You will be listened to and encouraged by people at all levels.

We are a company who cares about your physical and mental wellbeing, with support programmes that focus on individual needs. Most of all, you’ll find a place where you can develop and grow your career, not just in Keyline but the wider Travis Perkins Group…you will discover your true potential and have a genuine say in our future.

You be you, it makes us, us! #J-18808-Ljbffr