At a Glance
- Tasks: Support HR systems and data management while providing generalist administrative support.
- Company: Join Travers Smith, an award-winning international law firm committed to inclusivity.
- Benefits: Enjoy a supportive work environment with opportunities for professional growth.
- Other info: Flexible working environment with a focus on personal and professional development.
- Why this job: Be part of a dynamic HR team driving innovative projects and enhancing employee experience.
- Qualifications: Strong academics, HR system experience, and excellent organisational skills required.
The predicted salary is between 55000 - 65000 £ per year.
This job is with Travers Smith, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.
Fixed Term: 1 year contract (maternity leave cover)
Accessibility statement: If individuals have any accessibility issues when reviewing this document, please notify a member of the Travers Smith HR team so that the document can be provided in an alternative format.
Travers Smith is an award-winning international law firm. We build lasting relationships with public and private sector clients. It is Travers Smith's purpose to provide the very highest quality of service to our clients whilst enabling our people to achieve professional fulfilment in a supportive, inclusive and enjoyable working environment.
The HR team has been undertaking an exciting period of transition where the need for greater strategic HR steer in relation to the Firm's 'People Agenda' has been identified by key senior stakeholders. The team continues to strive for excellence in delivering HR solutions that are both pragmatic and efficient, while focusing on forward thinking and evolving with the changing needs of the business. HR provides support to all Legal and Business Services departments, with a direct link into the partnership through the Chief People Officer, who reports into the Managing Partner. As the Firm grows its business and looks to ensure a competitive advantage, the partnership has made the conscious decision to draw on the knowledge and expertise of a professional HR function that will provide commercial and practical advice to help engage, develop, recruit and retain the best talent. There is a shared importance placed on developing and progressing as a team as well as enhancing individual skillsets across the team that align to aspiration and potential.
This is an exciting opportunity for a HR professional who is passionate about HR systems and data and who also enjoys providing HR generalist administrative support. This role will be varied, with the opportunity to learn about the firm's HR systems and will involve coordinating multiple system-related projects, overseeing system administration tasks, delivering scheduled reporting and will be a key contact for responding to HR data requests. The role will report into the firm's HR Systems and MI Specialist.
Key Responsibilities
- HR System administration
- Overseeing HR system user access, including doing regular audits of access
- Assisting with processing employee data changes in the system
- Creating new job titles and work patterns in the system, as required
- Supporting configuration changes in the system, such as email notification updates (e.g. recipients, content, etc)
- Supporting system data audits
- Annual Performance Reviews
- Helping to setup the firm's systems to prepare for annual performance reviews for both partners and employees
- Scheduling and sending reminder emails to reviewees and 360 recipients
- Generating performance review status reports and engaging with stakeholders from around the firm, where necessary
- Benefits
- Coordinating monthly benefit file imports into the HR system and overseeing regular audits of benefits data
- Supporting the Benefits and Reward team with the launch of our annual enrolment of our benefits scheme
- Practising Certificates Processes
- Coordinating the firm's regulatory annual practising certificate renewal process for our SRA admitted Lawyers
- Coordinating the firm's regulatory annual practising certificate renewal process for our Law Society of Scotland admitted Lawyers
- Supporting foreign qualified lawyers with the process to renew their practising certificates
- HR Systems projects
- Support the potential roll-out of the following system upgrades/projects:
- HR system upgrade, incorporating AI and analytics
- New integrated recruitment system, incorporating onboarding
- Payroll system improvements
- Learning Management system upgrade
- Data / Reporting
- Leading in the production of firmwide and departmental D&I reports (using Pirical)
- Responding to HR data/reporting requests
- Supporting with the production of scheduled HR data reports
- Periodically importing and exporting data into, and from the HR system
- SharePoint intranet site ('The Hub')
- Becoming a 'Hub Ambassador' by helping maintain and update the HR section of the firm's intranet site
- iManage / eFiles
- General administration and maintenance of employee records in the firm's document management system (iManage)
- Queries/Adhoc Support
- Responding to general HR queries from partners/employees raised through ServiceNow and via email
- Providing generalist HR support to the team, as required
- Support the new roll-out of the firm's engagement survey
- Ad hoc project work when required
Skills and Experience
- Strong academics and ideally a degree or equivalent
- Has a minimum of 12 months experience, working in a fast-paced office environment (ideally in a law firm or another professional services firm)
- Advanced PC skills in Microsoft Office products (Outlook, Word and PowerPoint), with an emphasis on Excel including formulae, VLookups, filtering, graphs and pivot tables
- HR system/s experience and ideally experience of configuring and administering HR systems (SelectHR, Performance Leader would be advantageous)
- Experience of working with a reporting tool such as Crystal reports, PowerBI or SQL Server Reporting Services is desirable but not essential
- Highly effective organisation skills, with an excellent level of accuracy and attention to detail
- Have a 'can do', proactive approach
- Can articulate self well to a range of stakeholders
- Excellent interpersonal skills both in interacting with a team and in delivering HR support to internal clients
- Able to work calmly and efficiently under pressure, whilst being able to prioritise own workload
- Able to demonstrate flexibility and dependability, as well as the ability to use initiative
- Committed, enthusiastic and innovative
Job Title: HR Systems and MI Assistant Department: Human Resources <span style="color: employer: Travers Smith
Travers Smith is an exceptional employer located in the heart of Westminster, offering a dynamic work culture that values collaboration and professional growth. Employees benefit from comprehensive training programs, opportunities for career advancement, and a supportive environment that encourages innovation and excellence in service delivery. With a focus on work-life balance and employee well-being, joining Travers Smith means becoming part of a prestigious firm committed to your success.
StudySmarter Expert Advice🤫
We think this is how you could land Job Title: HR Systems and MI Assistant Department: Human Resources <span style="color:
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Travers Smith and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Job Title: HR Systems and MI Assistant Department: Human Resources <span style="color:
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Travers Smith. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Travers Smith
✨Showcase Your Adaptability
Given that this is a temporary HR role at Travers Smith, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Travers Smith uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Travers Smith.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Travers Smith.
