At a Glance
- Tasks: Support HR systems and data management while providing generalist HR administrative support.
- Company: Join Travers Smith, an award-winning international law firm committed to inclusivity.
- Benefits: Enjoy a supportive work environment with opportunities for professional growth.
- Other info: Exciting projects and career development opportunities await in a fast-paced environment.
- Why this job: Be part of a dynamic HR team and make a real impact on employee engagement.
- Qualifications: Strong academics, HR experience, and advanced Microsoft Office skills required.
The predicted salary is between 25650 - 31350 £ per year.
This job is with Travers Smith, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.
Fixed Term: 1 year contract (maternity leave cover)
Accessibility statement: If individuals have any accessibility issues when reviewing this document, please notify a member of the Travers Smith HR team so that the document can be provided in an alternative format.
Travers Smith is an award-winning international law firm. We build lasting relationships with public and private sector clients. It is Travers Smith's purpose to provide the very highest quality of service to our clients whilst enabling our people to achieve professional fulfilment in a supportive, inclusive and enjoyable working environment.
The HR team has been undertaking an exciting period of transition where the need for greater strategic HR steer in relation to the Firm's 'People Agenda' has been identified by key senior stakeholders. The team continues to strive for excellence in delivering HR solutions that are both pragmatic and efficient, while focusing on forward thinking and evolving with the changing needs of the business. HR provides support to all Legal and Business Services departments, with a direct link into the partnership through the Chief People Officer, who reports into the Managing Partner. As the Firm grows its business and looks to ensure a competitive advantage, the partnership has made the conscious decision to draw on the knowledge and expertise of a professional HR function that will provide commercial and practical advice to help engage, develop, recruit and retain the best talent. There is a shared importance placed on developing and progressing as a team as well as enhancing individual skillsets across the team that align to aspiration and potential.
This is an exciting opportunity for a HR professional who is passionate about HR systems and data and who also enjoys providing HR generalist administrative support. This role will be varied, with the opportunity to learn about the firm's HR systems and will involve coordinating multiple system-related projects, overseeing system administration tasks, delivering scheduled reporting and will be a key contact for responding to HR data requests. The role will report into the firm's HR Systems and MI Specialist.
Key Responsibilities
- HR System administration
- Overseeing HR system user access, including doing regular audits of access
- Assisting with processing employee data changes in the system
- Creating new job titles and work patterns in the system, as required
- Supporting configuration changes in the system, such as email notification updates (e.g. recipients, content, etc)
- Supporting system data audits
- Annual Performance Reviews
- Helping to setup the firm's systems to prepare for annual performance reviews for both partners and employees
- Scheduling and sending reminder emails to reviewees and 360 recipients
- Generating performance review status reports and engaging with stakeholders from around the firm, where necessary
- Benefits
- Coordinating monthly benefit file imports into the HR system and overseeing regular audits of benefits data
- Supporting the Benefits and Reward team with the launch of our annual enrolment of our benefits scheme
- Practising Certificates Processes
- Coordinating the firm's regulatory annual practising certificate renewal process for our SRA admitted Lawyers
- Coordinating the firm's regulatory annual practising certificate renewal process for our Law Society of Scotland admitted Lawyers
- Supporting foreign qualified lawyers with the process to renew their practising certificates
- HR Systems projects
- Support the potential roll-out of the following system upgrades/projects:
- HR system upgrade, incorporating AI and analytics
- New integrated recruitment system, incorporating onboarding
- Payroll system improvements
- Learning Management system upgrade
- Data / Reporting
- Leading in the production of firmwide and departmental D&I reports (using Pirical)
- Responding to HR data/reporting requests
- Supporting with the production of scheduled HR data reports
- Periodically importing and exporting data into, and from the HR system
- SharePoint intranet site ('The Hub')
- Becoming a 'Hub Ambassador' by helping maintain and update the HR section of the firm's intranet site
- iManage / eFiles
- General administration and maintenance of employee records in the firm's document management system (iManage)
- Queries/Adhoc Support
- Responding to general HR queries from partners/employees raised through ServiceNow and via email
- Providing generalist HR support to the team, as required
- Support the new roll-out of the firm's engagement survey
- Ad hoc project work when required
Skills and Experience
- Strong academics and ideally a degree or equivalent
- Has a minimum of 12 months experience, working in a fast-paced office environment (ideally in a law firm or another professional services firm)
- Advanced PC skills in Microsoft Office products (Outlook, Word and PowerPoint), with an emphasis on Excel including formulae, VLookups, filtering, graphs and pivot tables
- HR system/s experience and ideally experience of configuring and administering HR systems (SelectHR, Performance Leader would be advantageous)
- Experience of working with a reporting tool such as Crystal reports, PowerBI or SQL Server Reporting Services is desirable but not essential
- Highly effective organisation skills, with an excellent level of accuracy and attention to detail
- Have a "can do", proactive approach
- Can articulate self well to a range of stakeholders
- Excellent interpersonal skills both in interacting with a team and in delivering HR support to internal clients
- Able to work calmly and efficiently under pressure, whilst being able to prioritise own workload
- Able to demonstrate flexibility and dependability, as well as the ability to use initiative
- Committed, enthusiastic and innovative
Job Title: HR Systems and MI Assistant Department: Human Resources employer: Travers Smith
Travers Smith is an exceptional employer located in the heart of Westminster, offering a dynamic work culture that values collaboration and professional growth. Employees benefit from comprehensive training programs, opportunities for career advancement, and a supportive environment that encourages innovation and excellence in service delivery. With a focus on work-life balance and employee well-being, joining Travers Smith means becoming part of a prestigious firm committed to your success.
StudySmarter Expert Advice🤫
We think this is how you could land Job Title: HR Systems and MI Assistant Department: Human Resources
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Travers Smith!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Travers Smith.
We think you need these skills to ace Job Title: HR Systems and MI Assistant Department: Human Resources
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Travers Smith. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Travers Smith and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Travers Smith. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Travers Smith's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Travers Smith
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Travers Smith.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Travers Smith will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Travers Smith and how you would contribute to adapting HR strategies.
