Senior Administrator

Location: London

Reporting to: Head of Strategy & Planning

About the role

We are looking for a highly organized and operationally strong Marketing Administrator to support the Marketing function at Perk with extensive knowledge in budget management experience (PO raising, invoicing etc, working with accounts teams). This is a 12-month FTC role. This role sits at the centre of how Marketing runs. You will be the operational backbone of the team, owning budget and procurement processes, onboarding, L&D programmes, team coordination, and executive calendar management. You will partner closely with Accounting, People, and Marketing Leadership to ensure Marketing operates efficiently and at scale.

What you will do

• Budget, PO and invoice management
  • Act as the main point of contact between Marketing and Accounting
  • Support the wider Marketing team with purchase orders, invoicing, and budget tracking
  • Own end-to-end PO and invoice management via platforms such as Procurify
  • Ensure accurate coding, timely submissions, and monthly reconciliations
  • Maintain clear budget trackers and support forecasting cycles
• Marketing onboarding owner
  • Own and continuously improve the Marketing onboarding process
  • Create and maintain onboarding documentation and checklists
  • Coordinate cross-functional onboarding touchpoints
  • Ensure new hires are set up for success from day one
• Marketing calendar and team cadence
  • Calendarise and coordinate key Marketing events including All Hands, offsites, team workshops and planning sessions
  • Maintain visibility of key milestones and recurring cadences
  • Own diary management for the VP Global Marketing
  • Leadership follow-through: keeping actions, owners and deadlines tight across MLT, QBRs, key cross-functional meetings, so things move forward
  • Meeting and offsite organization
  • Team cadence + process support: helping run the mechanics behind our operating rhythm, from review cycles and initiative trackers, all-hands and budget checkpoint reminders.
  • Hiring coordination: key updates, scheduling, feedback collection and recruiter follow-ups.
  • Events, travel and hospitality logistics: where it makes sense supporting customer dinners, exec meetings and team offsites
  • Priority tracking: helping to keep a running tracker of my and the team priorities, follow-ups and commitments so less falls through the cracks.
• Swag and merchandise programme owner
  • Own, manage and optimise the Marketing merchandise and swag programme
  • Manage supplier relationships, ordering, stock levels and budget
  • Support Marketing events and wider business requests
  • Bring structure and cost efficiency to company-wide swag processes
• Learning & Development programme owner
  • Own and evolve the Marketing Learning & Development programme
  • Manage and grow the recently launched Mentoring scheme
  • Proactively propose new ideas, courses and growth initiatives
  • Track participation, feedback and impact
• SOP and process documentation
  • Own the creation and maintenance of SOPs and process documentation
  • Partner with the wider Marketing team to formalise and standardise processes
  • Improve clarity, consistency and operational efficiency across the function

Our Benefits

• Rest and recharge with 25 days of annual leave plus bank holidays
• Take control of your physical health with private medical cover and voluntary dental insurance from Bupa, and discounted gym memberships with GymFlex
• Plan for your future with our qualifying earnings company pension plan with Aviva
• Know that your loved ones are protected financially through your Life Insurance if the worst were to happen
• Rest assured that you’re covered by income protection in case you experience a long-term sickness or absence
• Leverage tax-efficient cycle and electric car schemes with Cycle2Work & Octopus
• Join our unforgettable Perk events, including our spectacular annual summer party
• Always feel supported with Spring Health, our market-leading wellbeing partner, providing fast, comprehensive access to 12x therapy and 12x coaching sessions for you and your loved ones
• Focus on your family with 12-16 weeks’ paid parental leave
• Contribute to your community with 16 paid hours per year to spend volunteering for your dearest charitable causes
• Broaden your horizons with up to 20 'Work from Anywhere' days per year
• Stay savvy with access to a wide variety of discounts and rewards
• Follow your passions and take a four-week, fully paid sabbatical once you reach 5 years
• Let us help you move to one of our hubs with relocation support

How We Work

At Perk, we take an IRL-first approach to work, where our team works together in-person 3 days a week. As such, this role requires you to be based within commuting distance of our hubs. We fundamentally believe in the value of meeting in real life to improve connectivity, productivity, creativity and ultimately making us a great place to work. Perk is an equal opportunity employer, which means you’re welcome at Perk regardless of how you look, where you’re from, or anything else that makes you, well, you.