Senior Executive Admin Lead

Travel obsessed? Big tech fan? Hey, you’re in good company. If you want to be part of the industry that makes the world go round, then look no further. Travelport is the brains behind lots of your travel bookings - plane, car or hotel. Our technology is used to book that magical holiday, infamous bachelorette party or long overdue school reunion. While we can’t solve mosquito bites or lost luggage, we can simplify a lot of the technical parts of travel, and we’re looking for the best thinkers to help us do it.

How you’ll make an impact:

• The Senior Executive Admin Lead has responsibility for defining, executing and managing the corporate administration functions of the business.
• Defining best and standard approaches, ensuring effective execution and supporting a busy set of admin tasks to ensure the Senior Leadership team and Board are prepared and organised for all key events, including support with content, templates and agenda management.
• The role will have responsibility for enterprise administration standards, controls, templates, and tools as relevant needs define for the evolving business operating model.

Your role in action:

• Organize and facilitate Senior Leadership events including (not limited to): Weekly SLT meetings, Monthly business reviews, Quarterly business reviews, Monthly Board of Director meetings, Quarterly Board of Director meetings, Board committee meetings.
• Maintain corporate calendar of events and align with business administration team on expectations for each event, including and not limited to the agenda, content requirements, and reporting formats.
• Maintain formal meeting agendas, notes and actions as agreed with manager.
• Define standard templates and reporting approach and cadence for Senior Leadership and Board reporting including but not limited to corporate scorecard and metrics reporting, policy enforcement, and other governance requirements.
• Manage standards and expectations of business admin resources to defined standard and sustained level of professionalism as needed.
• Partner with the Senior Leadership teams to align on reporting and content requirements and deadlines.
• Provide executive assistance support to the CEO with responsibilities that include but are not limited to making travel arrangements, organizing and maintaining office systems, managing communications, coordinating meetings, working directly with high-level employees, preparing corporate documents, organizing their entire schedule, sustaining a level of professionalism among staff whilst maintaining strict confidentiality.
• Continuous review and improvements on process and content standards to support effective meetings and updates for the Senior Leadership and Board.
• Assist with training of new team members and act as a mentor to Business Administrators as needed.
• Drive and implement approved changes to Travelport practices/processes at a tactical level.
• Any other duties as required.

Could this be you?

• Experience in a similar role within Tech industry.
• Programme management and/or Government risk experience.
• Business support and or administration qualifications.
• Understanding of project management and or continuous improvement.
• Thorough attention to details.
• Ability to work under extreme pressure and deadlines.
• Flexibility on working hours.

Where do we start:

Our benefits package includes 25 days annual leave per annum, hybrid working model, pension contribution.

Equal Opportunity:

We are an equal opportunities employer and will consider all qualified applicants purely on their skills and abilities. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation, if needed.

About Us:

Travelport is a worldwide travel retail platform. Our next-generation virtual marketplace connects travel buyers and travel sellers, that share our passion for delivering exceptional travel experiences. Unconflicted and independent, we are re-inventing a simpler future for travel's complex ecosystem. Our platform gives the industry the power to help people see the world. We make it simple for businesses like airlines, hotels, and car rental companies to connect to agencies and travelers, through personalized and engaging content. We are a diverse and inclusive workforce, representative of the communities and customers we serve. We are socially responsible, and we give back to our communities. We encourage our people to think differently and have the courage, confidence, and ambition to challenge what has been done before. Travelport is on a mission to make Travel easier and more rewarding for everyone.