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For Companies At a Glance
- Tasks: Coordinate and manage bespoke tours for private groups, ensuring smooth operations and excellent client support.
- Company: Join Travel Editions, a multi-award-winning UK tour operator with a passion for cultural holidays.
- Benefits: Enjoy a competitive salary, fully remote work, and opportunities for professional growth.
- Why this job: Be part of creating unforgettable travel experiences while honing your organisational skills.
- Qualifications: 2+ years in travel or tour operations, with strong attention to detail and communication skills.
- Other info: Dynamic role with opportunities for travel and career advancement.
The predicted salary is between 30000 - 32000 £ per year.
Department: Private Groups
Location: Fully remote (UK), with occasional travel
Employment Type: Full-time (37.5 hours per week)
Salary range: £30,000–£32,000 depending on experience
Start Date: TBC
About Travel Editions
Founded in 1994, Travel Editions is a multi-award-winning UK based tour operator specialising in escorted cultural and special-interest holidays worldwide. Our Private Groups programme designs and operates bespoke tours for organisations, societies and affinity groups. We are now seeking a Private Groups Operations & Account Coordinator to support the delivery and administration of confirmed private group tours.
The Role
This role is primarily operational and administrative, focused on turning confirmed private groups into fully prepared, accurately documented and smoothly delivered tours. You will manage all pre-departure arrangements, act as the main day-to-day contact for group organisers, and ensure bookings, finances and documentation are handled accurately and on time. Working closely with the Head of Private Groups and the Operations team, you will own the journey from confirmation to departure, ensuring nothing is missed.
Key Responsibilities
- Group Operations & Pre-Departure Delivery
- Assist in creating engaging and tailored itineraries that meet the interests and requirements of each private group, ensuring all activities, visits, and experiences are feasible and operationally practical.
- Book and confirm visits, transport and all key tour components in preparation for tour set-up, ensuring timings, capacities and supplier requirements are accurately coordinated.
- Prepare a comprehensive tour set-up for handover to the Product team, including finalised itineraries, supplier confirmations, operational notes and any special requirements, to ensure a smooth loading of tours.
- Manage the full pre-departure operation of confirmed private group tours, including accommodation, transport, flights, guides, entrances and meals.
- Liaise with suppliers, DMCs and ground handlers to contract, confirm and reconfirm services.
- Ensure all services are booked within deadlines, budget and agreed specifications.
- Prepare, check and issue (as applicable) all documentation, including booking confirmations, invoices and receipts, final travel documents and tour information packs.
- Process rooming lists, special requirements and payments.
- Manage amendments, upgrades and cancellations in line with terms and conditions.
- Work closely with the Head of Private Groups and the Operations team to ensure tours are fully operationally ready prior to departure.
- Act as an operational contact for group organisers from confirmation through return when required.
- Account Coordination & Client Support
- Build strong working relationships with group organisers, providing clear, proactive pre-departure communication.
- Respond to operational queries efficiently and resolve issues before they impact delivery.
- Support organiser meetings, presentations or pre-travel briefings when required.
- Support repeat group business through strong delivery, accurate administration and positive organiser relationships.
- Assist with basic itinerary or costing input when required, working under guidance from senior team members.
- Commercial & Administrative Control
- Maintain accurate records across booking and CRM systems.
- Support post-tour reconciliation, feedback collection and reporting.
- Identify opportunities to improve operational efficiency and accuracy.
Key Requirements
Essential
- 2+ years’ experience in a tour operator, travel agency, DMC or group travel role.
- Experience handling multi-component bookings.
- Excellent attention to detail and administrative accuracy.
- Strong organisational skills with the ability to manage multiple deadlines simultaneously.
- Confident written and verbal communication.
- Comfortable working with booking systems, CRMs and Microsoft Office.
Desirable
- Experience with private groups or special-interest travel.
- Knowledge of UK and European travel.
- Experience supporting client events or Trade events.
Key Competencies
- Operational focus – you enjoy making complex trips run smoothly.
- Administrative rigour – documents, systems and finances are always accurate.
- Client-focused and professional in organiser communications.
- Calm and organised when managing multiple moving parts.
- Proactive and solutions oriented.
Private Groups Operations & Account Coordinator in Slough employer: Travel Editions Ltd
Contact Detail:
Travel Editions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private Groups Operations & Account Coordinator in Slough
✨Tip Number 1
Network like a pro! Reach out to people in the travel industry, especially those who work with private groups. Attend events or webinars where you can meet potential employers and make connections that could lead to job opportunities.
✨Tip Number 2
Prepare for interviews by researching Travel Editions and understanding their Private Groups programme. Be ready to discuss how your experience aligns with their needs, especially in managing complex bookings and ensuring smooth operations.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've successfully managed multiple deadlines and complex itineraries in previous roles. This will demonstrate your ability to handle the demands of the Private Groups Operations & Account Coordinator position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at Travel Editions.
We think you need these skills to ace Private Groups Operations & Account Coordinator in Slough
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Private Groups Operations & Account Coordinator role. Highlight your relevant experience in tour operations and showcase how your skills align with our needs at Travel Editions.
Show Off Your Attention to Detail: Since this role requires a keen eye for detail, be sure to demonstrate your organisational skills in your application. Use specific examples from your past experiences where you successfully managed multiple components or ensured accuracy in documentation.
Communicate Clearly: Your written communication skills are crucial for this position. Keep your application clear and concise, and make sure to proofread for any errors. We want to see that you can communicate effectively, just like you would with our group organisers.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Travel Editions Ltd
✨Know Your Itinerary Inside Out
Before the interview, make sure you understand the role's responsibilities and how they relate to the tour operations. Familiarise yourself with the types of tours Travel Editions offers and think about how you can contribute to creating engaging itineraries.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples from your past experience where you successfully managed multiple deadlines or complex bookings. Highlight your attention to detail and how it has positively impacted your previous roles.
✨Communicate Like a Pro
Since this role involves liaising with group organisers, practice clear and confident communication. Think of scenarios where you resolved issues or provided exceptional support, and be ready to share these during the interview.
✨Demonstrate Your Problem-Solving Skills
The interviewers will want to see how you handle challenges. Prepare to discuss a time when you faced an operational hiccup and how you proactively found a solution. This will show your ability to stay calm under pressure and keep things running smoothly.
