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- Tasks: Support project coordination and administration for various small projects.
- Company: Join a dynamic team focused on operations and project management.
- Benefits: Enjoy 24 days holiday, bonuses, health schemes, and free food Fridays.
- Why this job: Gain hands-on experience in project management while developing your organisational skills.
- Qualifications: Experience in project coordination and strong attention to detail required.
- Other info: Office-based role with opportunities for growth and development.
The predicted salary is between 28800 - 43200 £ per year.
Our client is looking for a reliable and organised Operations / Project Administrator to provide administrative and coordination support across a range of small projects. This role is suited to someone with a positive attitude, strong attention to detail and a willingness to learn. This is an office-based role, working Monday to Friday. Please note, due to our client’s location, you will need access to your own vehicle.
Key Responsibilities:
- Assist with setting up new projects and keeping records up to date.
- Track tasks, deadlines and basic project milestones.
- Flag delays or missing information to senior team members.
- Assist with coordinating subcontractor attendance and schedules.
- Maintain subcontractor records, contact details and documentation.
- Support daily and weekly check-ins with subcontractors as required.
- Support communication between internal teams, subcontractors and customers.
- Send meeting invites, updates, reminders and confirmations.
- Take notes from meetings and circulate actions where needed.
- Raise purchase orders for subcontractors and ad-hoc materials.
- Track PO approvals and ensure documentation is correctly filed.
- Assist with checking job costs prior to invoicing.
- Maintain accurate financial and cost records.
- Assist with preparing and filing Risk Assessments and Method Statements (RAMS).
- Support the collection and filing of Point of Work Risk Assessments (POWRA).
- Ensure health and safety documentation is complete and stored correctly.
- Help with submitting required compliance documents to customers.
- Update project management systems with progress and status information.
Skills & Experience:
- Proven experience in sub-contractor management and project coordination.
- Experience in operations, logistics, manufacturing or construction environments.
- Good organisational and time-management skills.
- Strong attention to detail.
- Confident communication skills (written and verbal).
- Proficiency in Microsoft Office (Excel, Word, Outlook).
Additional Information:
- 24 days holiday plus bank holidays.
- Quarterly bonus scheme after probation.
- Medicash Scheme.
- Company pension.
- Free food Friday.
- Company events.
- On-site parking.
Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained.
Operations and Project Administrator in Kent employer: Trapeze Recruitment Services Ltd
Contact Detail:
Trapeze Recruitment Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations and Project Administrator in Kent
✨Tip Number 1
Network like a pro! Reach out to your connections in the operations and project management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! Since this role involves coordinating with subcontractors and internal teams, being able to articulate your thoughts clearly will set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Operations and Project Administrator in Kent
Some tips for your application 🫡
Show Off Your Organisational Skills: As an Operations and Project Administrator, being organised is key! Make sure your application highlights your ability to keep things in order, whether it’s managing schedules or tracking project milestones. We want to see how you can bring that positive attitude and attention to detail into your work!
Tailor Your Application: Don’t just send a generic CV and cover letter! Take the time to tailor your application to the specific role. Mention relevant experience in subcontractor management and project coordination, and how it aligns with what we’re looking for. This shows us you’re genuinely interested in the position!
Be Clear and Concise: When writing your application, clarity is crucial. Use straightforward language and get straight to the point. We appreciate well-structured applications that make it easy for us to see your skills and experiences without wading through unnecessary fluff.
Apply Through Our Website: We encourage you to apply directly through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do at StudySmarter!
How to prepare for a job interview at Trapeze Recruitment Services Ltd
✨Know Your Projects
Before the interview, take some time to research common project management methodologies and tools. Familiarise yourself with how projects are set up and tracked, as this will show your potential employer that you’re proactive and ready to hit the ground running.
✨Show Off Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or methods you use to stay organised, as this role requires strong attention to detail and excellent time-management skills.
✨Communicate Clearly
Practice articulating your thoughts clearly and confidently. Since the role involves coordinating between teams and subcontractors, demonstrating your communication skills during the interview is crucial. Consider doing mock interviews with a friend to refine your delivery.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s projects, team dynamics, and expectations for the role. This not only shows your interest but also helps you gauge if the company culture aligns with your values and work style.
