At a Glance
- Tasks: Manage project documents, ensuring accuracy and quality while supporting the project team.
- Company: A growing manufacturing business with a focus on teamwork and efficiency.
- Benefits: 22.5 days holiday, every other Friday off, life insurance, and pension.
- Other info: Full training provided and opportunities for career growth.
- Why this job: Join a dynamic team and develop your administrative skills in a flexible work environment.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Word and Excel.
The predicted salary is between 25000 - 30000 £ per year.
We are working with a growing manufacturing business who are looking to appoint an additional Document Administrator due to increased workload. Reporting into one of the Project Managers, you will be responsible for managing all project related company documents while ensuring their accuracy, quality, and integrity.
The ideal candidate will be a highly organised and methodical administrator with a keen eye for detail and be a strong computer user, particularly in Word and Excel. Full training will be given.
The working week is Monday-Thursday with week 1 Friday off and week 2 Friday working 4 hours. The working hours are flexible starting between 07:00-09:00 and finishing between 16:15-18:15 Monday-Thursday, same start time on the Friday worked but finishing between 11:00-13:00.
Responsibilities
- Providing formal project document submissions and receipts between Company and its clients/suppliers.
- Overall owner and responsibility for maintaining multiple project document schedules.
- Checking document format, numbering and revision status against specific requirements.
- Continuous liaising with the project team members to ensure awareness of document status.
- Issue of regular overdue documentation schedule to suppliers and clients.
- General administrative support to the project team.
- There may also be a need to provide some general administrative duties, occasional reception cover and manage external business calls.
Skills and Experiences
- Strong administrative skills in a document process driven environment.
- The ability to perform tasks accurately on a repeated basis is essential.
- A methodical and systematic approach is required to ensure elements of the processes are fully executed before starting another.
- Applicants shall be focussed, thus allowing work activities to be completed fast and efficiently without letting distractions interfere.
- The ability to question, challenge and a desire to improve systems is also a desirable quality.
- Good interpersonal and communication skills.
Benefits
- 22.5 days holiday plus Bank Holidays
- Every other Friday off. The Friday you do work is a half day
- Life Insurance - 4 x salary
- Pension
- EAP
Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained.
Document Administrator in Gillingham employer: Trapeze Recruitment Services Ltd
Join a dynamic manufacturing business that values precision and organisation, offering a supportive work culture where your administrative skills can shine. With flexible working hours, every other Friday off, and comprehensive benefits including life insurance and a pension scheme, this role as a Document Administrator not only promises a rewarding career but also prioritises your work-life balance and professional growth.
Contact Details:
Trapeze Recruitment Services Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Administrator in Gillingham
✨Tip Number 1
Get to know the company! Research their projects and values so you can tailor your conversation during interviews. This shows you're genuinely interested and helps you stand out.
✨Tip Number 2
Practice your responses to common interview questions, especially those related to document management and organisation. We want you to feel confident and ready to showcase your skills!
✨Tip Number 3
Network like a pro! Connect with current employees on LinkedIn or attend industry events. This can give you insider info and might even lead to a referral!
✨Tip Number 4
Apply through our website for the best chance of getting noticed. We love seeing candidates who take the initiative to engage directly with us!
We think you need these skills to ace Document Administrator in Gillingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your strong administrative skills and experience in document management. We want to see how you can bring your keen eye for detail to the role, so don’t hold back on showcasing relevant examples!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Document Administrator position. We love seeing enthusiasm, so let us know what excites you about this opportunity and how you can contribute to our team.
Showcase Your Tech Skills:Since the role requires strong computer skills, especially in Word and Excel, make sure to mention any relevant experience you have with these tools. We’re looking for someone who can hit the ground running, so highlight any specific projects or tasks where you’ve used these applications effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Trapeze Recruitment Services Ltd
✨Know Your Documents
Before the interview, brush up on your knowledge of document management processes. Familiarise yourself with common formats and revision statuses, as well as how to maintain document schedules. This will show that you’re not just a strong administrator but also someone who understands the specifics of the role.
✨Show Off Your Organisation Skills
Prepare examples of how you've successfully managed multiple projects or documents in the past. Be ready to discuss your methodical approach and how you ensure accuracy and quality in your work. This will demonstrate your fit for the highly organised nature of the Document Administrator role.
✨Communicate Effectively
Since the role involves liaising with project team members and clients, practice articulating your thoughts clearly. Think about how you can convey complex information simply and effectively. Good interpersonal skills are key, so be prepared to showcase your communication style during the interview.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s document management systems and how they handle project documentation. This shows your interest in the role and your desire to improve existing processes. It also gives you a chance to assess if the company culture aligns with your values.
