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- Tasks: Manage project documents, ensuring accuracy and quality while supporting the project team.
- Company: A growing manufacturing business with a focus on teamwork and efficiency.
- Benefits: 22.5 days holiday, every other Friday off, life insurance, pension, and EAP.
- Other info: Full training provided; enjoy a balanced work-life schedule.
- Why this job: Join a dynamic team and develop your administrative skills in a flexible work environment.
- Qualifications: Strong admin skills, attention to detail, and proficiency in Word and Excel.
We are working with a growing manufacturing business who are looking to appoint an additional Document Administrator due to increased workload. Reporting into one of the Project Managers, you will be responsible for managing all project related company documents while ensuring their accuracy, quality, and integrity. The ideal candidate will be a highly organised and methodical administrator with a keen eye for detail and be a strong computer user, particularly in Word and Excel. Full training will be given. The working week is Monday-Thursday with week 1 Friday off and week 2 Friday working 4 hours. The working hours are flexible starting between 07:00-09:00 and finishing between 16:15-18:15 Monday-Thursday, same start time on the Friday worked but finishing between 11:00-13:00.
Responsibilities of Document Administrator:
- Providing formal project document submissions and receipts between Company and its clients/suppliers.
- Overall owner and responsibility for maintaining multiple project document schedules.
- Checking document format, numbering and revision status against specific requirements.
- Continuous liaising with the project team members to ensure awareness of document status.
- Issue of regular overdue documentation schedule to suppliers and clients.
- General administrative support to the project team.
- There may also be a need to provide some general administrative duties, occasional reception cover and manage external business calls.
Skills and experiences required of Document Administrator:
- Strong administrative skills in a document process driven environment.
- The ability to perform tasks accurately on a repeated basis is essential.
- A methodical and systematic approach is required to ensure elements of the processes are fully executed before starting another.
- Applicants shall be focussed, thus allowing work activities to be completed fast and efficiently without letting distractions interfere.
- The ability to question, challenge and a desire to improve systems is also a desirable quality.
- Good interpersonal and communication skills.
Benefits:
- 22.5 days holiday plus Bank Holidays
- Every other Friday off. The Friday you do work is a half day
- Life Insurance – 4 x salary
- Pension
- EAP
Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained.
Document Administrator employer: Trapeze Recruitment Services Ltd
Contact Detail:
Trapeze Recruitment Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Administrator
✨Tip Number 1
Get your networking game on! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Practice makes perfect! Before your interview, run through common questions and scenarios related to document administration. This will help you feel more confident and ready to showcase your skills.
✨Tip Number 3
Show off your tech skills! Make sure you're comfortable with Word and Excel, as these are key tools for a Document Administrator. Consider doing a quick online course to brush up on any areas you might be rusty in.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team and ready to take on the challenge.
We think you need these skills to ace Document Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Administrator role. Highlight your strong administrative skills and experience in document management, as well as your proficiency in Word and Excel. We want to see how you fit into our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your keen eye for detail and methodical approach, and don’t forget to show your enthusiasm for joining our growing team.
Showcase Your Organisational Skills: As a Document Administrator, being organised is key. In your application, give examples of how you've managed documents or projects in the past. We love seeing candidates who can demonstrate their ability to keep things in order!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Trapeze Recruitment Services Ltd
✨Know Your Documents
Before the interview, brush up on your knowledge of document management processes. Familiarise yourself with common formats and revision statuses, as well as how to maintain document schedules. This will show that you understand the role and are ready to hit the ground running.
✨Show Off Your Organisation Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your methodical approach and attention to detail, as these are key traits for a Document Administrator. Use specific scenarios to demonstrate your ability to stay focused and efficient.
✨Practice Your Communication
Since you'll be liaising with project team members and clients, practice articulating your thoughts clearly. Consider role-playing common scenarios where you might need to communicate document statuses or deadlines. Good interpersonal skills can set you apart from other candidates.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's document management systems and how they handle project documentation. This shows your genuine interest in the role and your desire to improve existing processes. It also gives you a chance to assess if the company is the right fit for you.