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- Tasks: Support project coordination and keep everything organised across various small projects.
- Company: Join a dynamic team focused on operations and project management.
- Benefits: Enjoy 24 days holiday, bonuses, health schemes, and free food Fridays!
- Why this job: Perfect for detail-oriented individuals eager to learn and grow in a supportive environment.
- Qualifications: Experience in project coordination and strong organisational skills are essential.
- Other info: Office-based role with opportunities for career advancement and team events.
The predicted salary is between 28800 - 43200 £ per year.
Our client is looking for a reliable and organised Operations / Project Administrator to provide administrative and coordination support across a range of small projects. This role is suited to someone with a positive attitude, strong attention to detail and a willingness to learn. This is an office-based role, working Monday to Friday. Please note, due to our client’s location, you will need access to your own vehicle.
Key Responsibilities:
- Assist with setting up new projects and keeping records up to date.
- Track tasks, deadlines and basic project milestones.
- Flag delays or missing information to senior team members.
- Assist with coordinating subcontractor attendance and schedules.
- Maintain subcontractor records, contact details and documentation.
- Support daily and weekly check-ins with subcontractors as required.
- Support communication between internal teams, subcontractors and customers.
- Send meeting invites, updates, reminders and confirmations.
- Take notes from meetings and circulate actions where needed.
- Raise purchase orders for subcontractors and ad-hoc materials.
- Track PO approvals and ensure documentation is correctly filed.
- Assist with checking job costs prior to invoicing.
- Maintain accurate financial and cost records.
- Assist with preparing and filing Risk Assessments and Method Statements (RAMS).
- Support the collection and filing of Point of Work Risk Assessments (POWRA).
- Ensure health and safety documentation is complete and stored correctly.
- Help with submitting required compliance documents to customers.
- Update project management systems with progress and status information.
Skills & Experience:
- Proven experience in sub-contractor management and project coordination.
- Experience in operations, logistics, manufacturing or construction environments.
- Good organisational and time-management skills.
- Strong attention to detail.
- Confident communication skills (written and verbal).
- Proficiency in Microsoft Office (Excel, Word, Outlook).
Additional Information:
- 24 days holiday plus bank holidays.
- Quarterly bonus scheme after probation.
- Medicash Scheme.
- Company pension.
- Free food Friday.
- Company events.
- On-site parking.
Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained.
Locations
Operations and Project Administrator in Bridge, Kent employer: Trapeze Recruitment Services Ltd
Contact Detail:
Trapeze Recruitment Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations and Project Administrator in Bridge, Kent
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Operations and Project Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in what they do. Bring up specific projects or values that resonate with you during the chat.
✨Tip Number 3
Practice your communication skills! As an Operations and Project Administrator, you'll need to be confident in both written and verbal communication. Try mock interviews with friends or family to get comfortable articulating your thoughts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Operations and Project Administrator in Bridge, Kent
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant project coordination experience to catch our eye!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your positive attitude and willingness to learn. Let us know why you’re excited about this role and how you can contribute to our team.
Be Detail-Oriented: Since attention to detail is key for this role, double-check your application for any typos or errors. A polished application shows us you care about quality and professionalism.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Trapeze Recruitment Services Ltd
✨Know Your Projects
Before the interview, take some time to research common project management methodologies and tools. Familiarise yourself with how they apply to the role of an Operations and Project Administrator. This will show your potential employer that you’re proactive and genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your attention to detail and how you kept everything on track. Being able to demonstrate your organisational prowess will be key in this role.
✨Communicate Clearly
Since the job involves a lot of communication with subcontractors and internal teams, practice articulating your thoughts clearly. You might want to prepare a few scenarios where effective communication made a difference in your previous roles. This will help you stand out as a confident communicator.
✨Be Ready for Practical Questions
Expect questions that assess your problem-solving skills and ability to handle delays or missing information. Think of specific instances where you flagged issues and how you resolved them. This will demonstrate your readiness to tackle challenges head-on.
