At a Glance
- Tasks: Control and manage project documentation for high-impact engineering projects.
- Company: Join Trant Engineering, a leading EPC contractor with a strong reputation.
- Benefits: Competitive salary, flexible working, career development, and professional qualifications support.
- Other info: Strong focus on safety, wellbeing, and career progression opportunities.
- Why this job: Be part of innovative projects and a collaborative team that values your growth.
- Qualifications: Experience as a Document Controller in engineering or construction environments.
The predicted salary is between 45000 - 55000 £ per year.
Join Trant Engineering and help shape the delivery of complex, high-impact projects. Trant Engineering is a leading EPC contractor with a strong reputation for delivering innovative engineering solutions across the UK and internationally. With over 1,000 employees and a £150m turnover, we're growing—and now looking for an experienced Document Controller to play a key role in our project delivery teams.
The Role
As a Document Controller you'll be responsible for the accurate control, distribution, and storage of project documentation in accordance with company, client, and regulatory requirements. The role supports engineering, construction, and commercial teams by ensuring the correct information is available at the right time to enable safe, efficient, and compliant project delivery across multiple sites. In addition, the role ensures that technical information such as O&M manuals, work instructions, technical reports, and asset information packs are organised, up to date, and compliant, enabling efficient project delivery in a regulated infrastructure environment.
What You'll Be Doing
- Technical Responsibilities - Document Control
- Receive, log, distribute, and archive project documentation in line with document control procedures.
- Maintain document registers, transmittals, and audit trails across multiple projects.
- Ensure correct document naming, numbering, revision control, and approval status.
- Produce technical documents including Operation & Maintenance (O&M) manuals in Client specific formats (electronic, hardcopy, USB), technical reports, procedures, work instructions, and asset information packs.
- Systems Management
- Operate internal Document Management systems.
- Support continuous improvement of document control processes and digital systems.
- Support the use of Clients systems, and their administration if required.
- Project & Contract Support
- Work closely with Clients, Subcontractors, engineers, project teams, and site teams to ensure timely access to current documents, attending meetings if required.
- Ensure Subcontractors information is compliant to our Client's standards, logged and distributed accordingly.
- Assist with the compilation of handover documentation, including as-built records and O&M manuals.
- Attend weekly Document Control Team meetings.
- Compliance & Standards
- Ensure documentation complies with company standards, client requirements, and regulatory obligations.
- Support internal and external audits, inspections, and client reviews.
- Escalate document control issues or non-compliance to senior team members.
- Stakeholder Communication
- Senior Document Controller
- Document Control Manager
- Project Managers / Project Engineers
- Project Controls / Planning Teams
- Design Managers / Engineering Managers
- Engineers & Design Teams (Civil, Mechanical, Electrical, Process)
- Construction Managers / Site Managers
- Site Engineers / Supervisors
- Estimators / Commercial / QS Teams
- Bid / Proposal Teams
- HSEQ Teams / Quality Teams
- Core Values
- Uphold and promote the Company's Core Values – Care, Trust, Respect and Sustainability.
What We're Looking For
- Essential
- Experience as a Document Controller in engineering, construction, or infrastructure environments.
- Desirable
- Document control or information management certification is advantageous.
- Experience using EDMS platforms and managing digital workflows.
- Experience working on multi-site projects.
- Experience compiling Site Operational Manuals, Information Packs, Databooks and Health & Safety Files.
At Trant, we offer the opportunity for career development and progression within a professional working environment, and we strongly encourage employees to gain professional qualifications and fully support individuals on their journeys towards chartership.
Benefits
- Competitive salary
- Company car or car allowance (some levels)
- Mentored support within our 'Career Development Association', to work towards chartership
- 24 days holiday (increasing with service) + 8 bank holidays
- Options to buy additional holiday via salary sacrifice
- Company Pension Scheme
- Flexible working based on a 'core hours' system
- 1 x Professional Membership paid annually
- Hybrid working
- Employee Assistance Program
- Free onsite parking
- Bike to Work Scheme
- Discretionary annual bonus
Ready to take the next step in your planning career?
Locations
Engineering Document Administrator in Devon, Exeter employer: Trant Engineering
Trant Engineering is an exceptional employer, offering a dynamic work environment where you can contribute to high-impact engineering projects that shape national infrastructure. With a strong commitment to employee development, we provide structured support and clear career pathways, alongside a competitive benefits package that includes generous holiday entitlement and a pension scheme. Join us in a collaborative culture that values care, trust, respect, and sustainability, and make a meaningful difference in your career as a Payroll Technician.
StudySmarter Expert Advice🤫
We think this is how you could land Engineering Document Administrator in Devon, Exeter
✨Join Engineering Meetups!
Get yourself along to local engineering meetups or tech conferences. These are great places to connect with like-minded folks and industry leaders who might just have a lead on that full-time Engineering Document Administrator role you’re after at Trant Engineering.
✨Show Off Your Projects!
Don’t be shy about showcasing your engineering projects. Whether it’s a funky app, a mechanical design, or a complex algorithm, having a solid portfolio on platforms like GitHub can really make you stand out. Plus, it gives potential employers at Trant Engineering a taste of what you can bring to the table!
✨Engage with Online Communities
Dive into engineering forums and online communities, like Reddit or specific engineering Discord channels. Sharing your insights, asking questions, and being active can help you build connections that might lead to job opportunities at Trant Engineering.
✨Apply Through Company Websites
When you spot a role like Engineering Document Administrator at Trant Engineering, apply directly through their website. Often, this can show your genuine interest in the company and you might just get noticed quicker than via typical job boards.
We think you need these skills to ace Engineering Document Administrator in Devon, Exeter
Some tips for your application 🫡
Showcase Your Technical Expertise:When applying for an engineering role like Engineering Document Administrator, it’s essential to highlight your technical skills. Include any relevant software or tools you're proficient in on your CV—think CAD software, simulation tools, or programming languages. Don't skimp on any engineering projects you've worked on that demonstrate your ability to solve complex problems.
Focus on Results and Impact:In the engineering world, we love numbers and real-world impact. Quantify your achievements wherever possible—like reducing costs by a certain percentage, improving efficiency, or successfully completing a project ahead of schedule. This gives your future employers at Trant Engineering a clear picture of the value you can bring.
Craft a Compelling Cover Letter:Use your cover letter to express your passion for engineering and explain why you’re drawn to Trant Engineering specifically. Share what aspects of their work excite you and how your values align with theirs. This is your chance to show a bit of personality while keeping it professional!
Include Relevant Certifications:If you have any engineering certifications, especially ones that are recognised in your field, make sure to feature them prominently on your CV. They demonstrate not just your knowledge, but also your commitment to professional development, which is something we at StudySmarter value highly.
How to prepare for a job interview at Trant Engineering
✨Brush Up on Core Engineering Principles
Before heading into the interview with Trant Engineering, make sure you're solid on the fundamental engineering principles relevant to the role. Be ready to discuss concepts such as thermodynamics, fluid mechanics, or structural analysis, depending on the specifics mentioned in the job description. Don’t skip any hands-on projects or coursework; these can be excellent talking points!
✨Show Off Your Problem-Solving Skills
Expect technical questions or case studies during your interview—after all, engineering is all about solving problems! Prepare a few examples of how you've tackled engineering challenges in the past, whether at university or in any practical experience. Practising with mock technical interviews can really help you articulate your thought process and solutions.
✨Relate Your Experience to the Role
In a full-time role, employers like Trant Engineering want to see that you can adapt and grow within their team. Be ready to discuss how your previous internships, projects, or studies relate directly to the work you'll be doing. Highlight specific experiences that showcase your collaborative skills and how you've successfully worked within a team environment.
✨Know Your Tools and Software
Most engineering roles require familiarity with specific tools and software. Prepare to talk about your proficiency with programmes like AutoCAD, MATLAB, or SolidWorks if they’re relevant to the role. Even better, have examples of projects where you’ve used these tools, as it'll demonstrate your hands-on experience and readiness for the job.
