At a Glance
- Tasks: Control and manage project documentation for high-impact engineering projects.
- Company: Join Trant Engineering, a leading EPC contractor with a strong reputation.
- Benefits: Competitive salary, flexible working, career development, and generous holiday allowance.
- Other info: Opportunities for professional qualifications and chartership support.
- Why this job: Be part of innovative projects and a collaborative team that values your growth.
- Qualifications: Experience in document control within engineering or construction environments.
The predicted salary is between 30000 - 40000 £ per year.
Join Trant Engineering and help shape the delivery of complex, high-impact projects. Trant Engineering is a leading EPC contractor with a strong reputation for delivering innovative engineering solutions across the UK and internationally. With over 1,000 employees and a £150m turnover, we’re growing—and now looking for an experienced Document Controller to play a key role in our project delivery teams.
The Role
As a Document Controller you’ll be responsible for the accurate control, distribution, and storage of project documentation in accordance with company, client, and regulatory requirements. The role supports engineering, construction, and commercial teams by ensuring the correct information is available at the right time to enable safe, efficient, and compliant project delivery across multiple sites. In addition, the role ensures that technical information such as O&M manuals, work instructions, technical reports, and asset information packs are organised, up to date, and compliant, enabling efficient project delivery in a regulated infrastructure environment.
What You’ll Be Doing
- Technical Responsibilities - Document Control
- Receive, log, distribute, and archive project documentation in line with document control procedures.
- Maintain document registers, transmittals, and audit trails across multiple projects.
- Ensure correct document naming, numbering, revision control, and approval status.
- Manage incoming and outgoing correspondence in controlled systems.
- Assist engineers and technical leads with the preparation, formatting, and issue of technical documents, reports, and correspondence.
- Produce technical documents including Operation & Maintenance (O&M) manuals in Client specific formats (electronic, hardcopy, USB), technical reports, procedures, work instructions, and asset information packs.
- Systems Management
- Operate internal Document Management systems.
- Apply document workflows, metadata, and permissions as directed.
- Support continuous improvement of document control processes and digital systems.
- Support the use of Clients systems, and their administration if required.
- Project & Contract Support
- Work closely with Clients, Subcontractors, engineers, project teams, and site teams to ensure timely access to current documents, attending meetings if required.
- Ensure Subcontractors information is compliant to our Client’s standards, logged and distributed accordingly.
- Support bid, pre-construction, construction, and handover documentation requirements.
- Assist with the compilation of handover documentation, including as-built records and O&M manuals.
- Attend weekly Document Control Team meetings.
- Compliance & Standards
- Ensure documentation complies with company standards, client requirements, and regulatory obligations.
- Support compliance with ISO standards (e.g. ISO 9001, ISO 19650 where applicable).
- Support internal and external audits, inspections, and client reviews.
- Escalate document control issues or non-compliance to senior team members.
- Stakeholder Communication
- Senior Document Controller
- Document Control Manager
- Project Managers / Project Engineers
- Project Controls / Planning Teams
- Design Managers / Engineering Managers
- Engineers & Design Teams (Civil, Mechanical, Electrical, Process)
- Construction Managers / Site Managers
- Site Engineers / Supervisors
- Estimators / Commercial / QS Teams
- Bid / Proposal Teams
- HSEQ Teams / Quality Teams
- Core Values
- Uphold and promote the Company’s Core Values – Care, Trust, Respect and Sustainability.
What We’re Looking For
- Essential
- Experience as a Document Controller in engineering, construction, or infrastructure environments.
- Ability to manage multiple documents, deadlines, and priorities.
- Desirable
- Document control or information management certification is advantageous.
- Experience using EDMS platforms and managing digital workflows.
- Excellent organisational skills and attention to detail.
- Good team player, personable character, good communicator.
- Experience working on multi-site projects.
- Experience compiling Site Operational Manuals, Information Packs, Databooks and Health & Safety Files.
Why Join Trant?
- Opportunity for career development and progression within a professional working environment.
- Work on complex, meaningful engineering projects.
- Be part of a collaborative, multi-disciplinary team.
- Strong pipeline of secured work and career progression opportunities.
- Innovative environment with in-house design and manufacturing capability.
- Long-term secured framework work.
- Clear career development opportunities.
- Strong safety and wellbeing culture.
- Competitive salary and benefits package.
Our company benefits package includes:
- Competitive salary.
- Company car or car allowance (some levels).
- Mentored support within our ‘Career Development Association’, to work towards chartership.
- 24 days holiday (increasing with service) + 8 bank holidays.
- Options to buy additional holiday via salary sacrifice.
- Company Pension Scheme.
- Flexible working based on a ‘core hours’ system.
- 1 x Professional Membership paid annually.
- Hybrid working.
- Employee Assistance Program.
- Free onsite parking.
- Bike to Work Scheme.
- Discretionary annual bonus.
Ready to take the next step in your planning career? Apply now and be part of something bigger.
Document Controller in Exeter employer: Trant Engineering Ltd
Trant Engineering is an exceptional employer, offering a dynamic and supportive work environment where employees can thrive while contributing to impactful engineering projects. With a strong focus on career development, competitive benefits, and a culture that prioritises safety and wellbeing, Trant provides the perfect platform for Document Controllers to grow professionally and make a meaningful difference in the industry.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Exeter
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Trant Engineering Ltd, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Trant Engineering Ltd.
We think you need these skills to ace Document Controller in Exeter
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Trant Engineering Ltd
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
