Contracts Advisor | Cynghorydd in Pontypridd

If you have submitted an application for this role within the last 6 months and were unsuccessful, please do not re-apply as regrettably, your application will not be considered. Note that you must hold the permanent right to work in the UK. We are not currently able to provide sponsorship.

The Contracts Advisor supports the promotion and execution of robust contract management processes and procedures across Transport for Wales (TfW) by providing support to contract owners and contributing to the ongoing evaluation of contract performance to ensure that commercial and contract risks are being managed and mitigated effectively.

Role responsibilities

• Provide day to day contract management administration by inputting and maintaining data accuracy into various systems to ensure the team and contract owners have all the appropriate data required to support and enable informed decisions, and monitor spend against budgets and contracted values.
• Perform regular analysis of the contract management Power BI dashboard suite by interpreting the data and proactively identifying exceptions that pose commercial and financial risk and acting on those exceptions in a timely manner to mitigate the risk.
• Responding to contract queries from contract owners by providing advice relating to contract management activities, assist in tracking and addressing budget consumption, and provide support for non-complex performance issues with suppliers to ensure timely resolutions.
• Drafting contract changes (excluding Infrastructure and Grant Agreement) for review by the Contract Manager by liaising with contract owners to identify requirements and justify the change and collating all necessary commercial information and financial approvals to ensure changes are commercially binding.
• Performing quarterly 24-month lookaheads on contracts by identifying expiring contracts and discussing the need/rights to extend and reprocure goods/services/works with contract owners to ensure there are no gaps in provisions and future budget requirements are addressed early.
• Extraction of key contract obligations, milestones, and dates by reviewing contracts and identifying the relevant information required and providing hands on support and guidance to contract owners to help them ensure and validate that all parties are complying with contract terms and conditions.
• Verify the validity of contract risk assessment ratings by monitoring the dates on which ratings were first/last recorded, circulating risk assessments back to contract owners for rework, and recording updated ratings and dates on the central register to ensure that the risk profile of TfW's contract portfolio remains accurate.
• Setting up and maintaining the Buyer Group process in Microsoft Dynamics by creating the buyer group record and ensuring this is linked to an awarded contract to enable financial transactions to be directly linked to the contract and cumulative spend monitored.
• Support department by maintaining policies, processes, and procedures to ensure governance and standardisation of activities.

Who we’re looking for

• Demonstrable experience of managing or working with contracts in a commercial, procurement or supply chain environment.
• Demonstrable experience of working collaboratively with a variety of parties to deliver successful business outcomes.
• Effective communicator, able to present and explain options to others, and confidently respond to queries or challenges.
• Experience of analysing data to interpret information and identify trends.
• Experience of using databases to input and interrogate data on Microsoft Excel.
• Experience of building and maintaining good relationships with internal and external stakeholders.

Welsh Language Skills

While not essential for this role, Welsh language skills would make a great addition to your application. TfW support anyone who wants to learn Welsh or improve their skills. We offer online learning, classroom courses and funding attendance at local community courses.

We’re changing the way the transport industry looks. By celebrating and embracing differences, we’re building a workforce that represents Wales. We need talented people from all backgrounds and cultures to bring their perspectives and experiences. Diverse teams make better decisions and drive innovation. Join us in transforming the way Wales travels.

Who we are

Transport for Wales is changing the way Wales travels, making sustainable transport the first choice. We’re building a multimodal integrated transport network called the T Network, making it easier for people to travel by train, bus, walking, wheeling and cycling.

Next steps

See attached Job Description for further details and how to apply. If you want to find out more about what we’re doing in Wales, see our Annual Report. We’re a Disability Confident Leader. Let us know about any reasonable adjustments you may need in the recruitment process and as part of the role if you are successful. This advert will close at 23:59 on the day of the application closing date stated above. However, we reserve the right to close this vacancy early if we receive enough applications. We encourage you to submit your application as early as possible.