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- Tasks: Provide high-quality executive support to the Mayor’s Team and manage complex diaries.
- Company: Join the Greater Manchester Combined Authority, a leader in local innovation and social progress.
- Benefits: Enjoy a competitive salary, hybrid working, and opportunities for professional growth.
- Why this job: Make a real impact in your community while supporting senior leaders in a dynamic environment.
- Qualifications: Experience as a PA/EA with strong organisational skills and proficiency in Microsoft 365.
- Other info: Diverse workplace with a commitment to inclusivity and flexible working arrangements.
The predicted salary is between 33900 - 42600 £ per year.
Mayor’s Team (GMCA)
Contract: Permanent
Hours: Full time (36.25 hours)
Location: GMCA, Tootal Building, 54 Oxford Road, Manchester
Be Part of Something Bigger
Greater Manchester is a place that gets things done. From industrial innovation to social progress, our region has always led the way. Through devolution, we are empowered to make local decisions that improve lives working with partners across transport, health, social care and local government to deliver for our 2.9 million residents. The GMCA Business Support Teams play a vital role in this mission, working behind the scenes to support the Mayor, Deputy Mayor, Group Chief Executive and wider leadership. If you want your work to have real impact across our city-region, this is an opportunity to be part of something meaningful.
The Role
As an Executive Personal Assistant within the Mayor’s Team, you will provide high‑quality executive support to a complex, high‑profile portfolio. You will handle sensitive information, anticipate needs, and build trusted working relationships with senior leaders and partners across Greater Manchester and beyond.
What You’ll Do
- Manage complex, computerised diaries and coordinate meetings, briefings, and high‑level engagements.
- Oversee inboxes and filing/cataloguing systems, ensuring information is organised and actioned in a timely way.
- Create and maintain shared documents and collaborative workspaces (Microsoft 365).
- Carry out desktop research and prepare concise notes, briefing materials and supporting documents.
- Produce agendas, attend meetings, and provide accurate notes and minutes.
- Compile and present management information from IT systems.
- Work effectively to competing deadlines, supporting colleagues across the Business Support Team.
- Build strong relationships with a wide range of internal and external partners including Local Authorities, Politicians, Regeneration Partnerships, GMP, Government Departments, Universities, private‑sector organisations, and the voluntary and community sector.
- Demonstrate flexibility, professionalism and discretion in a fast‑paced, politically sensitive environment.
About You
You take a professional, customer‑focused approach and pride yourself on enabling senior leaders to deliver at pace. You can demonstrate:
- Significant PA/EA and senior‑level administration experience, including inbox and diary management.
- Strong organisational skills, attention to detail and the ability to manage multiple priorities calmly and confidentially.
- Proficiency in Microsoft 365, including shared documents and collaborative workspaces.
- Experience compiling and presenting management information from digital systems.
- Strong teamwork skills and a proven ability to work to deadlines.
- Political awareness and experience working within a political or public‑sector environment.
- The ability to build effective relationships with diverse partners, from senior officials and elected members to community and external stakeholders.
- The willingness to work flexibly and reactively, including occasional evenings and weekends when required.
About us
As an employer, the Greater Manchester Combined Authority (GMCA) is made up of a number of key Greater Manchester strategic functions and service providers including Greater Manchester Fire and Rescue Service (GMFRS); Waste and Resources; Environment; Work and Skills; Research; Public Sector Reform; Police, Crime and Criminal Justice; Homelessness; the Greater Manchester Ageing Hub and the Commissioning Hub. We value the diversity of our employees, and aim to recruit a workforce which reflects our diverse communities across Greater Manchester. We encourage applications from all suitably qualified individuals, irrespective of people's age, disability, transition status and non‑binary identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.
To find out more about working for us please visit https://www.greatermanchester-ca.gov.uk/
Our offer
In return for your hard work, we offer our employees a competitive package as part of our offer that you can find out more about here: Greater Manchester Combined Authority - Home | greater.jobs
Mandatory Information
Artificial Intelligence (AI) We embrace AI to enhance our operations and to innovate our services. However, we value human talent and are looking for passionate individuals to join our organisation. Please ensure you personally complete your application and read all the instructions carefully to maximise your chances of success. Applications that rely too heavily on AI may be rejected during short‑listing, however we understand that AI may be used as a reasonable adjustment, if using AI to support your application, please give a brief explanation why to help ensure fair selection process.
Privacy Notice Employees on the redeployment register will be given priority for any vacancies in the first instance. If employees are identified as a match from the register then the vacancy may be withdrawn or put on hold pending an outcome. For this opportunity, you must be able to prove you have the right to work in the UK – if in doubt please visit the following link Employers' right to work checklist – GOV.UK (www.gov.uk). Please note we are not a licensed sponsor.
Hybrid working
This role is part of GMCA’s hybrid working scheme. As part of our commitment to ‘Build Back Fairer’ in Greater Manchester following the Covid‑19 pandemic, we have evolved our management methods by trusting and empowering staff to deliver their work in the best way that suits the business and their individual needs, and supports health and wellbeing. Our hybrid working policy sets out a flexible approach, combining attendance at our Manchester city centre office / Fire and Rescue service HQ in Swinton / other location with remote working, typically from home; the location of work is primarily dictated by the needs of the business: ‘Do what is right for you and the business on that day’. If appointed to the role you will work with your manager to agree and regularly review the best working pattern for you, your team and your work.
Executive Personal Assistant NEW GMCA Posted today Manchester £39,152 - £42,839 Expires on 06/0[...] employer: Transport for Greater Manchester
Contact Detail:
Transport for Greater Manchester Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant NEW GMCA Posted today Manchester £39,152 - £42,839 Expires on 06/0[...]
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to GMCA. A friendly chat can open doors that applications alone can't.
✨Tip Number 2
Prepare for the interview by researching the Mayor’s Team and their recent projects. Show us you’re genuinely interested in making an impact in Greater Manchester!
✨Tip Number 3
Practice your responses to common interview questions. We want to see how you handle pressure and showcase your organisational skills, so be ready to impress!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show us you’re keen on the role.
We think you need these skills to ace Executive Personal Assistant NEW GMCA Posted today Manchester £39,152 - £42,839 Expires on 06/0[...]
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Personal Assistant role. Highlight your relevant experience in diary management, inbox oversight, and relationship building, as these are key aspects of the job.
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft 365 and any experience you have with compiling management information. We want to see how you can bring your skills to the table and support our team effectively.
Be Professional and Personable: Since this role involves working closely with senior leaders and various partners, it’s important to convey your professionalism and ability to build relationships. Use examples from your past experiences to demonstrate this in your application.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets the attention it deserves. Plus, you’ll find all the details you need about the role and our organisation there!
How to prepare for a job interview at Transport for Greater Manchester
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Personal Assistant. Familiarise yourself with diary management, handling sensitive information, and the importance of building relationships with senior leaders. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational skills and attention to detail. Think of specific situations where you successfully managed multiple priorities or met tight deadlines. This will show the interviewers that you can handle the fast-paced environment they mentioned in the job description.
✨Demonstrate Political Awareness
Since this role involves working within a political or public-sector environment, brush up on current events and local issues affecting Greater Manchester. Being able to discuss these topics will not only show your interest but also your understanding of the context in which the GMCA operates.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that reflect your interest in the role and the organisation. For example, you could ask about the team dynamics or how the GMCA measures success in supporting the Mayor’s Team. This shows you're engaged and serious about the position.