At a Glance
- Tasks: Manage and control project documentation to ensure accuracy and compliance.
- Company: Join a dynamic engineering firm focused on innovative projects.
- Benefits: Competitive salary, career growth, and flexible working options.
- Other info: Opportunity for site work and hands-on experience in engineering.
- Why this job: Be a key player in delivering impactful engineering projects.
- Qualifications: Experience in document control and proficiency in Microsoft Office required.
The predicted salary is between 28800 - 43200 £ per year.
As a Document Controller, you will play a critical role in the management, control, and distribution of project documentation, ensuring accuracy, compliance, and effective communication across engineering and project teams. This position supports the successful delivery of engineering projects within a fast-paced environment.
Location: Hebburn (with occasional site work)
Key Responsibilities
- Produce, format, and maintain high-quality engineering documentation using Microsoft Office applications (Word, Excel, Outlook, SharePoint).
- Control, distribute, track, and archive project documentation, ensuring accuracy, version control, and timely circulation.
- Coordinate document workflows with project managers, engineers, subcontractors, and clients.
- Ensure all documentation complies with company standards, QA procedures, and regulatory requirements.
- Maintain document registers, numbering systems, and labelling conventions for clear identification and traceability.
- Scan, copy, file, and distribute documents to internal teams and external stakeholders.
- Assist with the preparation and submission of reports, schedules, and project close-out documentation.
- Follow engineers’ instructions to create, update, and revise drawings using AutoCAD and GTX.
- Handle confidential and sensitive information with discretion and professionalism.
- Attend site as required for scanning, filing, and document control activities (may include occasional overnight stays).
- Contribute to the organization and distribution of internal workload.
Skills and Experience
- Proven experience in a Document Controller or Project Administration role (essential).
- Strong proficiency in Microsoft Office and SharePoint, with the ability to create, manage, and control complex documentation sets.
- Hands-on experience using AutoCAD and GTX to create and update engineering drawings.
- Experience using document management systems such as Meridian and/or Aconex (highly desirable).
- Previous exposure to the engineering, utilities, or energy sector is advantageous.
- Excellent organisational skills with strong attention to detail and a structured approach to document control.
- Ability to manage multiple priorities and adapt to changing project requirements.
- Strong written and verbal communication skills with the confidence to liaise across teams.
- Ability to work both independently and as part of a team.
- Full UK driving licence required.
Personal Attributes
- Enthusiastic about building a career in power or engineering environments.
- Proactive, reliable, and trustworthy.
- Flexible and adaptable to site and office-based work.
- Comfortable working unsupervised while maintaining high standards.
- Confident communicator with a positive, can-do attitude.
Document Controller in Hebburn employer: Transmission Engineering Services
Transmission Engineering Services (TES) is an exceptional employer, offering a dynamic work environment in Hebburn where employees contribute to impactful energy projects across the UK. With a strong focus on professional development, TES provides opportunities for growth and advancement while fostering a collaborative culture that values accuracy and compliance in project documentation. Employees enjoy the unique advantage of working on technically challenging projects that play a vital role in ensuring reliable energy transmission, all within a supportive team atmosphere.
Contact Details:
Transmission Engineering Services Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Hebburn
✨Tip Number 1
Network like a pro! Reach out to people in the engineering and project management fields. Attend industry events or join online forums where you can connect with potential employers and learn about job openings.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your document control work, especially if you've used tools like AutoCAD or SharePoint. This will give you an edge and demonstrate your hands-on experience.
✨Tip Number 3
Prepare for interviews by brushing up on common questions related to document control and project administration. Be ready to discuss how you've managed documentation in past roles and how you ensure compliance and accuracy.
✨Tip Number 4
Don't forget to apply through our website! We regularly update our job listings, and applying directly can sometimes give you a better chance of landing that interview. Plus, it shows you're keen on joining our team!
We think you need these skills to ace Document Controller in Hebburn
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with Microsoft Office, SharePoint, and any document management systems you've used. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail:In your application, emphasise your organisational skills and attention to detail. Mention specific examples where you've successfully managed documentation or projects. This will show us you can handle the critical aspects of the role.
Be Clear and Concise:When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point while still showcasing your enthusiasm for the position. Let us know why you're excited about joining our team!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on being part of StudySmarter!
How to prepare for a job interview at Transmission Engineering Services
✨Know Your Documentation Inside Out
Before the interview, make sure you’re familiar with the types of documentation you’ll be handling. Brush up on your knowledge of Microsoft Office applications and document management systems like SharePoint. Being able to discuss specific examples of how you've managed documentation in past roles will show your expertise.
✨Showcase Your Organisational Skills
Prepare to talk about how you keep things organised. Bring examples of how you’ve maintained document registers or numbering systems in previous jobs. Highlight your attention to detail and structured approach, as these are crucial for a Document Controller role.
✨Communicate Effectively
Since this role involves liaising with various teams, practice your communication skills. Be ready to explain how you’ve coordinated workflows with project managers and engineers. Use clear examples to demonstrate your ability to convey information accurately and effectively.
✨Be Ready for Technical Questions
Expect questions about your experience with AutoCAD and GTX. Brush up on your technical skills and be prepared to discuss how you’ve used these tools to create or update engineering drawings. Showing confidence in your technical abilities will set you apart from other candidates.
