Team Secretary Apprentice

Main area Administration Grade NHS AfC: Band 3 Contract Fixed term: 18 months (This is an Apprenticeship role (Level 3 Business Administrator. Duration: 18-24 month) with the view to be extended to a permanent role on a successful completion of the apprenticeship) Hours Full time – 37.5 hours per week (Working pattern will be 4 working days (9am – 5pm) and one learning day (ie college/online) depending on provider.)) Job ref 354-AN-20880

Employer Sussex Partnership NHS FoundationTrust Employer type NHS Site Old Trust HQ – Swandean Site Town Worthing Salary £24,937 – £26,598 per annum Salary period Yearly Closing 30/10/2025 23:59

Team Secretary Apprentice

NHS AfC: Band 3

Come and join us

We\’re looking for people who share our values (compassion, accountability and optimism) to help us provide high quality care to the patients, carers, families and local communities we serve. We specialise in providing NHS mental health and learning disability services.

So what can we offer you in return?

We\’re an organisation which puts people first. We\’ll do everything possible to help you feel respected, valued and included. We\’ll help you learn, acquire new skills and gain further experience to support your career development. And we\’ll provide the opportunity for you to bring your fresh ideas to work about how we can do things differently and continue improving.

You will also be joining a health and care system committed to working together to do the best we can for the communities we serve. Above all, at Sussex Partnership you\’ll have the chance to make a difference to the lives of the patients, carers and families across our communities.

As a Trust we are committed in making a difference. Your development is important to us, so don\’t forget to ask us during interview what opportunities we can offer. We can offer fully funded lifelong learning opportunities such as an apprenticeship from GCSE to Masters level.

If you like the sound of that, then come and join our team.

Job overview

Team SecretaryApprentice – Band 3 – NHS Sussex Partnership Trust – Dementia Service Team – 37.5 hours/ week (9 AM – 5 PM – with 4 working days and 1 study day)

Would you like to be paid while you develop your administration skills and gain a Level 3 Business Administration qualification in a healthcare setting? If so, this might be the opportunity for you.

We are looking to appoint an enthusiasticBusiness Administration Apprenticeto join our service as a Team Secretary within Dementia and Older People Mental Health Service.

As a successful candidate you will have to provide efficient and pro-active secretarial/admin support to the consultants and other team members in afriendly environment where you can develop your skills and achieve the Business Administration qualification.

The apprentice will be expected to meet the requirements of this job description by the end of the apprenticeship. This will be achieved by gaining relevant skills, knowledge and behaviours throughout the structured learning that are set by the training provider and line manager.

Main duties of the job

You will need to have excellent communication and interpersonal skills, be able to prioritize and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.
The post holder is responsible for carrying out general administrative duties; work within set routines, policies and procedures to provide a comprehensive high quality service to the unit, and able to deal efficiently and courteously with patients and staff enquiries. Relevant experience working within an administration team is essential.

Essential skills required for the post include – the ability to prioritize tasks, effective time management skills; excellent IT and secretarial skills; good communication, interpersonal and organizational skills.

Working for our organisation

We want to recruit, develop and retain a skilled and motivated workforce. We welcome applications from individuals wishing to become an apprentice and gain experience in the NHS. You will develop new skills and knowledge whilst working with an established team gaining valuable work experience and a recognised apprenticeship qualification.

Commitment to completing the qualification during the apprenticeship is required. This apprenticeship standard is at Level 3 and will typically take around 18 months to complete.

The post is fixed term for the duration of the apprenticeship, with a possibility of a permanent role upon completion, though this is not guaranteed.

The post is full time – 37.5 hours per week.

All applicants must be:

• Resident in the UK/EEA for the last three years.
• Must not have a similar business administrative qualification (including apprenticeship at Level 3 or above) and must not be in any form of formal government-funded education.

Detailed job description and main responsibilities

You will need to have excellent communication and interpersonal skills, be able to prioritize and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.
The post holder is responsible for carrying out general administrative duties; work within set routines, policies and procedures to provide a comprehensive high quality service to the unit, and able to deal efficiently and courteously with patients and staff enquiries

Person specification

354-AN-20880

• NVQ 3 or equivalent
• RSA 3 or equivalent experience and evidence of further practical experience or equivalent
• Good standard of secondary education; GCSE at Grade C or above or equivalent

Knowledge/Experience

• Proven experience of a range of secretarial procedures
• Experience of producing documents to a high standard of presentation with good accuracy
• Experience of maintaining office systems
• Experience of working as part of a team

Sussex Partnership NHS FT is committed to supporting a diverse workforce that reflects our communities. Our workforce is currently under-represented from Black and Minority, Ethnic and disabled communities and we would welcome applications from these communities.

We regret that we are unable to advise candidates if they have not been shortlisted. If you have not heard from us within three weeks of the closing date please assume that you have been unsuccessful on this occasion.

In the event of an excessive number of applicants the Trust reserves the right to close this vacancy earlier than indicated.

Sussex Partnership NHS Foundation Trust takes its responsibilities for the safeguarding and protection of children and young people and vulnerable adults very seriously and expects this of all its employees and bank workers. The Trust works with adult and children’s social care to ensure that the integrated service has systems in place to equip staff and bank workers with the knowledge and skills to recognize abuse, and take action to safeguard and protect vulnerable adults and children and young people. It is expected that all staff and bank workers familiarise themselves with the appropriate structures and policies and with the Sussex child protection and safeguarding procedures and the Sussex multi-agency policy and procedures for safeguarding vulnerable adults and undertake the relevant essential training and further training appropriate to their role.

Successful candidates are normally offered salaries at the bottom of the relevant salary range. However, where previous or equivalent NHS experience in a similar role can be demonstrated and evidenced, this may be taken into consideration when setting the starting salary.

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.