Planning and Business Continuity Co-ordinator in Swansea

The role of Planning and Business Continuity Co-ordinator will play a critical role in ensuring organisational resilience and strategic planning. It ensures that the organisation is prepared to respond effectively to disruptions, safeguarding people, assets, and operations and provides administrative capacity to a variety of planning and transformational activities of the Planning Performance and Informatics Teams.

Main duties of the job

• To support the Planning Performance and Informatics (PPI) Team comprising Emergency Preparedness, Response and Recovery, the Planning Performance and Informatics Team and the Transformational Management Office in the delivery of a professional, high quality and responsive service to the NHS Wales Shared Services Partnership staff and partners across Wales.
• To co-ordinate and support meetings, learning and development programs, staff awareness workshops and any other events led by the PPI team, using initiative and relevant experience and always maintaining confidentiality.
• To support the team in the co-delivery of plans and projects with internal and external stakeholders and partners.
• To input data and extract reports from a variety of digital systems to enable efficient reporting of the Division and Organisational performance.
• To oversee and maintain the various communication channels within the team, including the SharePoint intranet site and internal newsletters.

Working for our organisation

At NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating. Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement. We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people. Excellent customer service is something we strive for, for both our internal and external customers.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications and Knowledge

• Good standard of general education up to GCSE level or equivalent.
• Knowledge and understanding of Performance Management and Transformational Management administration.
• Knowledge and experience of audit processes.

Experience

• Experience of carrying out a wide range of administrative duties in a demanding office environment.
• Experience of successful team working.
• Experience of dealing with confidential and sensitive data.
• Experience of working as a team and proven ability to work remotely.
• Experience of working within the NHS, public sector or complex organisation.

Skills and Attributes

• Be able to demonstrate personal attributes that match the values of NHS Wales Shared Services Partnership.
• Developed interpersonal skills with the ability to build relationships at all levels.
• Ability to plan and prioritise workload to meet deadlines and deal effectively with conflicting priorities.
• Proficient in the use of IT packages e.g. Microsoft Office, with the ability to master new applications.
• Collaborative and adaptable across diverse teams and environments.
• Prepared to use initiative and take responsibility commensurate to the role.
• Prepared to question and provide constructive feedback to promote continuous improvement in the workplace.
• A willingness for professional development in the fields of Business Continuity, Planning, Audit and other relevant areas.

Other

This post will be subject to a Cabinet Office Security Check (SC Level). Applicants must either have or agree to being subject to the security check as a condition of employment.