Systems Administrator (IMS) in Slough

Are you ready to lead and inspire within a dynamic healthcare environment? NHS Frimley Health Foundation Trust is seeking a proactive and skilled Systems Administrator (IMS) to join our team at Frimley Park Hospital.

About the Role:

As Systems Administrator (IMS), you will play a pivotal role in supporting and enhancing our Inventory Management System across our key sites. This supporting position demands a blend of strong organisational ability, excellent communication, motivational skills, and proficiency with IT systems. You will support and collaborate closely with Assistant Supply Chain Managers across our three main locations, driving continuous improvement in line with NHS priorities.

Main duties of the job:

• Support the GS1 standards within the Trust, ensuring best practice in procurement and inventory management.
• Develop and maintain robust relationships across a wide network including Executive and Non-Executive Directors, Audit Committee members, Chiefs of Services, Associate Directors, budget holders, and wider Trust staff.
• Collaborate with external partners such as the Department of Health, NHS Improvement, NHS Supply Chain, Crown Commercial Services, NHS Commercial Solutions, and other procurement hubs.
• Support with supplier relationships at multiple levels, from National Sales Managers to local representatives, ensuring value and compliance in procurement activities.
• Drive integration and development of our inventory systems, promoting efficiency and adaptability in a fast-evolving healthcare sector.

Working for our organisation:

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too. We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Detailed job description and main responsibilities:

Please see the attached job description and person specification for further information relating to the job role.

Person specification:

• Educated to GCSE level or equivalent
• Holder of Advanced Diploma from the Chartered Institute of Purchasing and Supply (CIPS) or similar appropriate professional institute to degree level or relevant qualification (such as Inventory management or Supply Chain qualifications)
• Member of Chartered Institute of Purchasing and Supply (CIPS)

• Experience (min 1 year) at a systems or information and data analysis role.
• Demonstrable experience of: Advanced Statistical and data analysis skills - Risk assessment / analysis
• Experience in an Inventory Management System or stock management systems role or equivalent
• Experience of applying principles of change management

• In depth understanding of the principles of stock management including: knowledge of calculating optimum reorder levels - understanding of the complexities of stock flow including lead times
• Ability to communicate effectively at senior level
• Demonstrable advanced IT skills including specialist software for stock control systems, mathematical, logical formulas and to generate accurate charts/graphs.
• Working knowledge of inventory management systems (especially Omnicell SupplyX)

Frimley Health NHS Foundation Trust (FHFT) is proud of its strong reputation, record of achievement and ambition for the future. We serve a population of over 900,000 people across Berkshire, Hampshire, Surrey and South Buckinghamshire, and remain committed to improving the health and wellbeing of our communities.

Our new organisational strategy – FHFT 2030 – sets out our ambition to be the best place to receive care and the best place to work in the NHS. Underpinned by our Trust values – Committed to Excellence, Working Together, Facing the Future, and being a modern, compassionate, Healthcare Organisation – we are creating a culture where our people can thrive and patients always come first.

We continue to invest heavily in our services and facilities. This includes the development of a new hospital at Frimley Park, major expansion of diagnostics and inpatient capacity, and the continued transformation of services across our sites. We have already delivered a brand-new £100m state-of-the-art Heatherwood Hospital, a £49m Emergency Assessment Centre at Wexham Park, and a £10m upgrade to maternity services.

We are also committed to sustainability and the NHS Net Zero ambition. Our new hospital and estate developments are being designed to be environmentally responsible, energy efficient, and future-proofed, featuring on-site renewables energy and intelligent energy systems. Through our green plan, we are embedding sustainable practices across all areas of care and operations, ensuring we reduce our environmental impact while improving population health and wellbeing. Our staff are key to helping us deliver on our ambition and to ensure sustainability is a core component of care delivery and our operations.

Alongside estates’ investments, we are embedding a strong focus on digital innovation and quality improvement. Our electronic patient record (Epic), launched in 2024, is already enabling safer, more connected, and more effective care for patients, while giving staff the tools they need to do their best work. Our electronic patient record also supports safe and effective digitised care pathways, saving time and carbon, whilst delivering excellent quality of care.

Everything we do is guided by our values, shaping how we care for patients, support colleagues, and build a sustainable future for healthcare together.