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- Tasks: Join our team as a Medical Secretary, providing essential support in a busy healthcare environment.
- Company: Cardiff and Vale University Health Board is a leading NHS organisation dedicated to improving health outcomes.
- Benefits: Enjoy a part-time role with flexible hours and the chance to make a real impact in healthcare.
- Why this job: Be part of a caring team focused on mental health services for older people in a vibrant community.
- Qualifications: GCSE level education and experience in secretarial roles, ideally within the NHS.
- Other info: This is a fixed-term contract covering maternity leave until August 2026.
The predicted salary is between 26928 - 29551 ÂŁ per year.
Main area Medical Secretary – MHSOP Grade Band 4 Contract 12 months (Fixed term/secondment until 31 August 2026 to cover maternity leave) Hours Part time – 22.5 hours per week (Monday – Friday, days to be confirmed) Job ref 001-AC136-0725
Employer Cardiff and Vale University Health Board Employer type NHS Site University Hospital of Llandough Town Llandough Salary ÂŁ26,928 – ÂŁ29,551 per annum pro rata Salary period Yearly Closing 28/07/2025 23:59
Medical Secretary – MHSOP
Band 4
WHO WE ARE:
Cardiff and Vale University Health Board is one of the largest Integrated Health Board in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.
Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these challenges together, we can support people to live healthier lives and reduce the unfair differences in the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the next decade and beyond.
We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:
· We are kind and caring
· We are respectful
· We have trust and integrity
· We take personal responsibility
OUR REGION:
Wales has much to offer with miles of stunning coastline, UNESCO world heritage sites and beautiful countryside. Cardiff, the thriving Welsh capital, has something for everyone. It is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline, as well as charming towns including Penarth and Cowbridge. Those seeking more culture may find themselves drawn to the National Museum, St Fagan’s Museum of Welsh Life or the Millennium Centre, home of the Welsh National Opera. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of ÂŁ12.60 per hour – ÂŁ24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed
Job overview
An exciting opportunity has arisen to join Mental Health Services for Older People based in University Hospital Llandough. W e are looking for an enthusiastic, hard-working Medical Secretary to join our team on a fixed term contract to cover maternity leave.
We are searching for a person who shares our core values including caring for the people we serve and the people we work with; we trust and respect each other, take personal responsibility, treat people with kindness and act with integrity.
The individual must be reliable and flexible to meet service needs and used to working in a busy environment.
This is a fixed term /secondment post until 31 August 2026 to cover maternity leave.If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Main duties of the job
To ensure the Provision of a Comprehensive effective Secretarial Service to the Consultants, working within Mental Health Services for Older People.
Organise, plan and prioritise tasks and workload on the basis of the above. Assist with the implementation of new administrative and secretarial procedures.
The successful candidate will ideally have significant experience of working in a secretarial capacity, be able to work supportively with colleagues.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is “Living Well, Caring Well, Working Together”, and our vision is that every person’s chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifiactions
- Educated to GCSE level or Higher
Experience
- Working knowledge of Microsoft Office
- Knowledge of a wide range of secretarial procedures
- Wide understanding of medical terminology
- Experience of communicating with all levels of NHS staff
- Good understanding of the need for accurate data capture and reporting
- Knowledge of the Patient Management System (PARIS), UHB Intranet, Email, Results Reporting
- Experience of working within the NHS
- Experience of working with people with MH diagnosis
Skills
- Excellent organizational skills
- Able to function efficiently under pressure and meet deadlines
- Excellent written and oral communication skills
- Good telephone manner
- Experience of audio and transcribing clinical information
- Knowledge of medical terminology
Personal Qualities
- Able to work unsupervised and use own initiative, often required to act independently
- Self-motivated with ability to manage own workload Conscientious with good attention to detail
- Good interpersonal skills. Committed to providing a quality service
MANAGING YOUR APPLICATION:
We are committed to promoting inclusion, where all staff have a sense of belonging. We welcome applications from everyone and recognise the need for our workforce to represent the diversity of the population we serve. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect and where diversity is celebrated. We aim to create a working environment where every individual can fulfil their potential no matter their disability, sex, gender identity, race, sexual orientation, age, religion or belief, pregnancy and maternity or marriage and civil partnership status.We are keen to break down barriers in the UHB, and encourage applications from under-represented groups.
Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.
The UHB reserves the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore, we encourage early applications to ensure consideration for this post.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa , unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK . If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.
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Medical Secretary - MHSOP employer: Transformationunitgm
Contact Detail:
Transformationunitgm Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary - MHSOP
✨Tip Number 1
Familiarise yourself with the specific duties of a Medical Secretary in Mental Health Services for Older People. Understanding the nuances of this role will help you articulate your relevant experience and how it aligns with the job requirements during any interviews.
✨Tip Number 2
Network with current or former employees of Cardiff and Vale University Health Board. They can provide insights into the work culture and expectations, which can be invaluable when preparing for interviews or discussions about the role.
✨Tip Number 3
Brush up on your knowledge of medical terminology and secretarial procedures relevant to the NHS. This will not only boost your confidence but also demonstrate your commitment to the role and your ability to hit the ground running.
✨Tip Number 4
Prepare questions that reflect your understanding of the organisation's values and mission. Showing that you resonate with their core values during an interview can set you apart from other candidates and highlight your genuine interest in the position.
We think you need these skills to ace Medical Secretary - MHSOP
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Medical Secretary position. Tailor your application to highlight how your skills and experiences align with these needs.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous secretarial experience, particularly in a medical or NHS setting. Mention specific tasks you have handled that relate to the duties outlined in the job description.
Showcase Your Skills: Make sure to include your organisational skills, ability to work under pressure, and proficiency in Microsoft Office. If you have experience with medical terminology or patient management systems, be sure to mention this as well.
Personalise Your Application: Address your cover letter to the hiring manager if possible, and express your enthusiasm for the role and the organisation. Mention why you want to work for Cardiff and Vale University Health Board and how you can contribute to their mission.
How to prepare for a job interview at Transformationunitgm
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of a Medical Secretary in Mental Health Services for Older People. Be prepared to discuss how your skills and experiences align with these duties.
✨Showcase Your Organisational Skills
As a Medical Secretary, you'll need excellent organisational abilities. Prepare examples from your past work where you've successfully managed multiple tasks or prioritised effectively under pressure.
✨Demonstrate Communication Skills
Effective communication is crucial in this role. Be ready to share instances where you've communicated with various stakeholders, especially in a healthcare setting. Highlight your ability to convey information clearly and professionally.
✨Emphasise Your Values
Cardiff and Vale University Health Board values kindness, respect, trust, and personal responsibility. Reflect on how you embody these values in your work and be prepared to discuss them during the interview.
