Receipts & Distribution Assistant in Liverpool

The role of the Receipt & Distribution Assistant is to support the Logistics Team with procurement activities across the Trusts’ sites; providing an efficient, safe and secure goods supply service whilst ensuring agreed service levels are maintained. To support and deputise for the Logistics Supervisor as and when required. The post holder will be a member of the Logistics team and will be required to adopt a flexible attitude and encouraged/expected to develop skills to enable them to fulfil the responsibilities set out below.

Main duties of the job

• Responsible for stock control delivery, re‑ordering, rotating and replenishment service for an agreed range of fast moving consumables used by customers.
• To provide a first check on the quality of the goods received, and to report any obvious damages or discrepancies, in accordance with Trusts’ procedures.
• To move goods throughout the Trusts’ sites for most/every shift, move heavy cages, pallets and parcels and move heavy items.
• To liaise with suppliers regarding delivery commitments/returns.
• Work with departmental clinicians/support staff to ensure the correct equipment, medical consumables and services are available for patient care.
• To ensure that all deliveries are accounted for and receipted within 24 hours of delivery.
• To check the accuracy of the supporting documentation of delivered goods, taking full responsibility that this process is done correctly and efficiently.
• To ensure that all paperwork is completed correctly by wards/depts and that all paper-based records are correctly recorded and maintained.
• The R&D Assistant is expected to ensure that individual knowledge, expertise and lessons learned will be shared across all HPL organization(s).
• To have a working understanding sufficient to ensure that all requisitions and orders comply with the organization(s) policies.
• To present the procurement function as a progressive, proactive, responsive and innovative department.
• To provide operational cover when required to the Materials Management Teams if required.

Working for our organisation

The Walton Centre NHS Foundation Trust is the only NHS trust to hold dual accreditation for the Investors in People. We invest in people and we invest in wellbeing standards and have been awarded Gold status for both. The Walton Centre is a leader in the treatment and care of neurology and neurosurgery, placing the patient and their family at the heart of everything we do. As the only specialist hospital trust in the UK dedicated to providing comprehensive neurology, neurosurgery, spinal and pain management services we are proud to be rated as an Outstanding Trust by the Care Quality Commission (CQC), and champion change throughout the field of neuroscience.

Originally formed in 1992, the Trust received Foundation Trust status in 2009. With around 1,450 staff, The Walton Centre treats more than 127,000 outpatients and 18,000 inpatients each year. We have leading specialists and incredibly dedicated staff delivering excellent clinical outcomes for brain, spinal and neurological care nationally and internationally. Teams across our site in Fazakerley, Liverpool, offer a world‑class service in diagnosing and treating injuries and illnesses affecting the brain, spine and peripheral nerves and muscles, and in supporting people suffering from a wide range of long‑term neurological conditions.

Person specification

• A good standard of general education incl. GCSE Maths and English or equivalent.
• Experience working in a busy NHS environment.
• Experience of successfully engaging stakeholders.
• Experience in stock management and store areas.
• Understanding of local, regional and national procurement agendas and how this links into operational procurement activity.
• Demonstrable IT skills including Microsoft Office applications used to create reports and to assist in data analysis.
• Experience of successful collaborative working.
• Understanding of the “Green agenda” and how procurement can support this.
• Creative, innovative, ‘self‑starter’ able to motivate self and others to complete agreed objectives.
• Ability to react to situations promptly in order to solve complex issues with inventory and stock availability.
• Excellent organisation skills with the ability to prioritise workload to address conflicting demands.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.