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- Tasks: Provide essential admin support to maternity teams and manage clinical risk processes.
- Company: Join Kettering General Hospital NHS Foundation Trust, a leader in healthcare innovation.
- Benefits: Enjoy a competitive salary, health benefits, and opportunities for professional growth.
- Why this job: Make a real difference in maternity care while developing your skills in a supportive environment.
- Qualifications: Previous secretarial experience and strong communication skills are essential.
- Other info: Be part of a diverse team committed to inclusivity and collaboration.
The predicted salary is between 24937 - 26598 £ per year.
The Midwifery Support Secretary provides essential administrative support to the maternity leadership and governance teams. The post-holder plays a key role in supporting the coordination of maternity clinical risk processes, including incident administration, PMRT and MNSI investigation support, and general secretarial duties for senior maternity staff. The role requires excellent organisational skills, strong communication abilities, and the capacity to handle confidential and sensitive information.
Main duties of the job
- Provide administrative and secretarial support to the Clinical Risk Midwife, Midwifery Matrons, and specialist midwifery teams.
- Manage electronic diaries, arrange meetings, and ensure efficient coordination of the maternity governance schedule.
- Prepare agendas, take accurate minutes, and circulate documentation for meetings such as Clinical Governance, Risk Meetings, and PMRT reviews.
- Maintain organised filing and record-keeping systems (both paper and electronic) in line with Trust confidentiality and IG policies.
- Assist in the administrative management of maternity incidents, complaints, and audit documentation.
- Support the Clinical Risk Midwife with coordination of information required for PMRT meetings, documentation uploads, and tracking of review outcomes.
- MNSI investigations, including gathering paperwork, arranging interviews, and coordinating communication with investigators.
- Maintain trackers and logs for incidents, investigations, actions, and follow-up tasks.
- Act as a point of contact for internal and external enquiries relating to maternity governance and risk.
- Communicate professionally with Consultant Obstetricians, Specialist Midwives, Governance Facilitators, and administrative colleagues.
- Liaise with MNSI Investigators and PMRT reviewers, ensuring timely provision of documents and meeting arrangements.
Person specification
- Education, Training and Qualifications: GCSE or Equivalent, IT Skills – Microsoft Word / Microsoft Office, RSA 11 or Equivalent.
- Experience: Previous Secretarial experience, Use of various computer software, Experience of Office / Admin Systems, Use of Medical Terminology, Experience in a Health related organisation.
- Skills & Knowledge: Good written and verbal communication, Ability to prioritise workload, Good interpersonal skills, Able to pass on sensitive information, Able to reassure parents/relatives.
We are an equal opportunities employer, which aims to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.
Midwifery Support Secretary in Kettering employer: Transformationunitgm
Contact Detail:
Transformationunitgm Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Midwifery Support Secretary in Kettering
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Kettering General Hospital. A friendly chat can give us insider info on the role and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative support in healthcare. We want to show that we can handle sensitive information with care and professionalism.
✨Tip Number 3
Dress the part! First impressions matter, so let’s make sure we look smart and professional when we walk into that interview room. Confidence starts with how we present ourselves.
✨Tip Number 4
Follow up after the interview! A quick thank-you email can keep us fresh in their minds and shows our enthusiasm for the role. Let’s remind them why we’re the perfect fit!
We think you need these skills to ace Midwifery Support Secretary in Kettering
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experience align with the Midwifery Support Secretary role. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Organisational Skills: Since this role requires excellent organisational abilities, give examples of how you've successfully managed tasks or projects in the past. We want to see that you can handle multiple responsibilities with ease!
Be Professional Yet Personable: When writing your application, strike a balance between professionalism and a friendly tone. Remember, you'll be communicating with various stakeholders, so showing your communication skills right from the start is key!
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way to ensure it gets to us directly and helps streamline the process. Plus, we love seeing applications come in through our platform!
How to prepare for a job interview at Transformationunitgm
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Midwifery Support Secretary. Familiarise yourself with the key tasks like managing diaries, preparing meeting agendas, and handling sensitive information. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role involves liaising with various professionals, be prepared to demonstrate your strong communication abilities. Think of examples from your past experiences where you effectively communicated with colleagues or handled sensitive situations. This will highlight your interpersonal skills and ability to work in a team.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle confidential information. Practice responses to questions like how you would manage a difficult situation involving a maternity incident or how you would prioritise tasks when under pressure. This will help you think on your feet during the interview.
✨Emphasise Your Organisational Skills
As a Midwifery Support Secretary, being organised is crucial. Be ready to discuss your methods for keeping track of documents, managing schedules, and ensuring everything runs smoothly. You could even bring a sample of your organisational tools or systems to illustrate your approach, which will impress the interviewers.
