Group Corporate Governance Business Officer

Employer Liverpool University Hospitals NHS Foundation Trust

Employer type NHS

Site Aintree University Hospital

Town Liverpool

Salary £26,530 – £29,114 per annum, pro rata

Salary period Yearly

Closing 13/03/2025 23:59

Group Corporate Governance Business Officer

Band 4

Job overview

The post holder will work as part of the Group Corporate Governance Team, led by the Group Chief Corporate Affairs Officer & Company Secretary to establish, develop and maintain arrangements and procedures for the sound corporate governance of each Trust within the Group.

This will include ensuring that meetings within the Group Governance and Assurance Framework at site level, and other significant meetings, have robust administration in place and that Trust policies and procedures are followed to ensure compliance with the respective terms of reference.

The post is based across our hospital sites, with a need to travel to all hospitals within the University Hospitals of Liverpool Group as and when required, with a degree of flexible working and the opportunity to work from home.

Main duties of the job

The post holder must be able to demonstrate a high degree of competence with regard to a wide range of secretarial and administrative duties including the use and application of information technology. It is essential to possess excellent organisational, interpersonal and communication skills, and be able to manage own workload with the minimum of supervision, and to work to tight deadlines.

The post holder will support the Corporate Governance Team in ensuring that meetings within the Governance and Assurance Framework are properly constituted with clear terms of reference. They will be responsible for the preparation of agendas and minutes, taking appropriate follow-up action as required for all meetings within the Governance and Assurance Framework as identified. This includes (but is not exhaustive to) the following:

• Ensuring that all papers are collated, quality checked, formatted and circulated.
• Compiling an assurance report for submission to the parent group.
• Ensuring all actions relevant to the appropriate meetings are circulated to the associated lead(s) following the meeting and followed up for response in a timely manner.
• Liaise and negotiate with all levels of staff across the organisation to ensure papers are received within required timeframe.

Working for our organisation

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital. We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women’s Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

Detailed job description and main responsibilities

• To maintain terms of reference for all hospital site-level governance meetings.
• To implement effective systems for developing and managing the forward plan and agenda for each Group.
• To coordinate the production of papers ensuring timely distribution of agendas and supporting papers for internal and external stakeholders.
• Preparation of agendas and minutes, taking appropriate follow-up action as required for all meetings within the Corporate Committee Structure as identified.
• Use various IT Microsoft packages and the Trust’s Board Portal system.
• General Administration Duties.

Person specification

Qualifications

• Educated to GCSE/O Level standard/equivalent or higher
• NVQ 3/equivalent in relevant area of study
• ECDL

Experience

• Excellent I.T. skills with knowledge and experience of all Microsoft office packages
• Demonstrable experience in administration in either corporate governance or a similar field.

Skills

• An ability to work flexibly and adapt quickly to changes and proactively manage competing priorities, whilst using own initiative
• Ability to communicate professionally at all levels in a helpful courteous manner
• Ability to organise workload effectively and prioritise to meet deadlines
• Ability to work individually or as part of a team
• Best practice in relation to minute taking and meeting facilitation skills
• Understand the critical importance of confidentiality

Other Requirements

• Ability to show understanding and appreciation of the need to maintain confidentiality in all matters – Data Protection Act
• Ability and willingness to undergo further training in accordance with the needs of the post

Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application.

Posts advertised to ‘internal staff’ are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form.

Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview.

The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working.

The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24.

This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults’ policy and comply with the Local Safeguarding Children and Adult Board procedures.

Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation.

All employees (and volunteers) are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action.

If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.

Please note: new entrants to the NHS will commence on the first pay point of the relevant band.

Employer certification / accreditation badges

Application numbers

This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.

Name Michelle Carlton Job title Group Senior Corporate Governance Officer Email address Telephone number 01515290140

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