Legal Services Administrator in Torquay

The Legal Services team plays a vital role in safeguarding the Trust and its employees, providing expert support across a wide range of legal matters including inquests, claims and casework. We are now looking for a highly organised and motivated Legal Services Administrator to join our busy, friendly and dedicated team. This is a key position supporting our case handlers and wider Legal Services function. You will assist with the smooth running of inquest and claims processes, manage sensitive documentation, coordinate case-related activity and ensure deadlines are met with precision. Your work will directly support the Trust's ability to respond effectively to legal matters, ensuring fairness, transparency and high-quality service to staff, patients and external partners. This is a rewarding opportunity for someone who thrives on responsibility, values accuracy, and wants to grow within a respected and essential team.

Main duties of the job:

• You will provide a high quality administrative service to the Legal Services team in order to support the delivery of legal services to the organisation, and timely and efficient general administrative support to the Legal Services team on a day to day basis.
• You will carry out a full range of administrative duties, including managing the team’s general email inbox, handling telephone queries, maintenance of case files and team spreadsheets, data collection and input, and the collation and preparation of records for disclosure to third parties.

What You'll Bring:

• Strong organisational and time-management skills
• Ability to prioritise a varied workload in a fast-paced environment
• Excellent communication skills and a proactive approach
• High levels of discretion, integrity and attention to detail
• Confidence working with confidential and sensitive information

What We Offer:

• A supportive and collaborative team environment
• Opportunities to develop skills and experience within legal services
• The chance to make a meaningful contribution to the Trust's work and the people we serve

We are proud to be the first NHS organisation in England to bring together hospital care, community services and social care into one integrated care organisation. This pioneering approach makes our Trust an exciting, forward-thinking and rewarding place to build your career. You will be joining a friendly, collaborative and highly supportive Trust that is committed to delivering outstanding healthcare to the people of Devon. We place great importance on the health and wellbeing of our staff and continually look for ways to enhance the support we offer. We also celebrate the dedication and achievements of our people through our annual People Awards. To help you thrive, you will have access to a wide range of high-quality training and development opportunities designed to support your growth and progression. The work of the Legal Services department reaches across almost every part of the Trust, and you will play a key role in several high-profile and sensitive matters. Because of this, personal integrity and the ability to handle highly confidential information with absolute discretion are essential.

Please note: Priority will be given to applicants with recognised 'Priority' or 'At Risk' status, including NHS staff identified across Devon.

Person specification:

• Competence GCSE Grade C or above Maths and English
• Previous NHS or legal experience

You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people. If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a 'Staff Carers' policy which includes flexible working where possible and a Carer's Passport scheme that links you into support and discounts.

IMPORTANT INFORMATION:

We reserve the right to close vacancies early if we receive a high volume of applications. Therefore, we encourage you to apply promptly. Please read the job description carefully and tailor your application to reflect the requirements of the role. Applicants who identify in their application form they are a part of the Armed Forces community will be guaranteed an interview, provided they meet the minimum essential criteria outlined in the job description and person specification for the role. Step into Health guidance can be found on our NHS Employers website. Correspondence will be sent via Trac, text, and email. Please ensure you check your email and Trac account regularly. Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band. It is your responsibility to ensure the timely receipt of appropriate references. The Trust is committed to preventing discrimination, valuing diversity and achieving equality of opportunity. No person (staff, patient or public) will receive less favourable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010. If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.