At a Glance
- Tasks: Provide top-notch admin support to the CEO and CIO, ensuring smooth operations.
- Company: Join the United Lincolnshire Teaching Hospitals NHS Trust, a leading healthcare provider.
- Benefits: Enjoy flexible working, generous annual leave, and a supportive work environment.
- Other info: Be part of a compassionate team dedicated to improving patient care.
- Why this job: Make a real difference in healthcare while developing your career in a dynamic setting.
- Qualifications: GCSEs in English and Maths, plus relevant admin experience required.
The predicted salary is between 25760 - 27476 £ per year.
We recognise that outstanding care can only be delivered through our people. We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULTH. We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals – people who put patients at the heart of everything they do and are ready to help us achieve our vision.
Our Group values guide everything we do. They are:
- Compassionate - We care about people.
- Collaborative - We work together as a team.
- Innovative - We strive to improve.
If you believe in them too, then you are ready to join the ULTH team. We’ve taken great pride in building working environments where staff always feel valued, cared for and part of a team. Without doubt this is a challenging yet very rewarding job that is at the centre of health and care in Lincolnshire - making a positive difference to our patients.
Our Trust is situated in the beautiful county of Lincolnshire and is one of the biggest acute hospital trusts in England, serving a population of more than 700,000 people. We provide acute and specialist services to people in Lincolnshire and neighbouring counties. We have an annual income of £710 million (22/23) and we employ nearly 8,600 people.
We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.
Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’. This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.
So, what is in it for you?
- Flexible working: Depending on the needs of your role, we will consider requests for flexible and/or part-time working.
- NHS Pension: A generous and flexible pension scheme with contributions from us as your employer.
- Annual Leave: Starting at 27 days a year, rising to 33 days after 10 years plus eight bank holidays.
- Bank working: The chance to work extra hours at enhanced rates.
- Family & Childcare: Including on-site nurseries and various leave options.
- Health & Wellbeing: Including counselling, mental health first aid, physiotherapy, eye tests.
- Learning & Development: Including leadership training and clinical education.
- Financial support and benefits: Including Cycle2Work, car lease scheme, home electronics.
- Rewards & Recognition: Including staff awards and long service awards.
Enjoy a better quality of life in one of the UK’s most welcoming counties. Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire welcomes everyone.
Job overview: This is an exciting opportunity to join the CEO and Deputy CEO/Chief Integration Officer (CIO) Offices at a pivotal stage in the organisation's development. As a newly created role, it offers the successful candidate the unique opportunity to help shape and embed a high-quality administrative support function, working closely with the Executive Business Managers to establish effective ways of working and maximise the impact of both offices.
The post holder will provide comprehensive, proactive and efficient administrative support to the Chief Executive (CEO) and Chief Integration Officer (CIO) Executive Business Managers, contributing to the smooth and effective delivery of corporate, governance and operational activities across the Directorates.
Main duties of the job:
- Act as the first point of contact for visitors, colleagues and external stakeholders contacting or visiting the CEO and CIO Offices.
- Support effective communication between the CEO and CIO Offices and a wide range of internal and external stakeholders.
- Proactively identify opportunities to improve administrative systems, office processes and ways of working.
Person specification:
- Qualifications: GCSE (or equivalent) English and Mathematics Grade A-C. Vocational Level 3 or equivalent experience in an administration field. ECDL or equivalent IT qualification.
- Experience: Recent experience of working within a customer facing administrative environment.
- Specific Requirements: Infrequent requirement to be flexible with working hours/location.
- Personal Qualities: Ability to work in line with and role model Group values.
ULTH recognises that everyone is different, and values the unique contribution that individual experiences, knowledge and skills make in delivering quality healthcare and becoming a model employer.
Office Administrator- Band 3 in Lincoln employer: Transformation Unit
London North West University Healthcare NHS Trust is an exceptional employer, offering a collaborative work culture that prioritises high-quality patient care and innovation in urology services. With ample opportunities for professional growth and development, you will be part of a dedicated team that values leadership and teamwork, all while working in the vibrant community of Harrow, which enhances both your career and personal life.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator- Band 3 in Lincoln
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Transformation Unit.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Transformation Unit.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Transformation Unit, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Office Administrator- Band 3 in Lincoln
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Transformation Unit.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Transformation Unit.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Transformation Unit. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Transformation Unit. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Transformation Unit
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Transformation Unit’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
