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- Tasks: Join our team as an Office Administrator, handling invoicing and general office support.
- Company: Baltic Recruitment is a growing company based in Bishop Auckland, focused on reliable staffing solutions.
- Benefits: Enjoy flexible hours, free parking, and a company pension while working in a supportive environment.
- Why this job: This role offers hands-on experience, a chance to learn, and a friendly team culture.
- Qualifications: Previous admin experience is preferred; strong attention to detail and communication skills are essential.
- Other info: Work Monday to Friday with an earlier finish on Fridays and a competitive hourly rate.
Baltic Recruitment are currently recruiting for a Temp to Perm Office Administrator for a client located in Bishop Auckland. Our client is looking for a reliable and detail-oriented Office Administrative Assistant to join their growing team. This role focuses on processing completed work and creating associated invoices, along with providing general office support. This includes ensuring that documents are properly stored, classified, retrieved, and maintained; it is ideal for someone organised, professional, and keen to learn.
Main Duties & Responsibilities:
- Reviewing and processing the previous day's work, creating follow-up quotes, and invoicing completed work.
- Assisting with general office duties, including answering phones, handling emails, and supporting the wider team.
- Maintaining digital and paper filing systems for financial records.
- Providing friendly and professional customer service, handling basic customer queries.
- Updating stock control from invoiced stock.
- Coordinating with production to ensure accurate job completion records.
- Supporting with basic accounts reports and record-keeping.
- Support Purchase ledger & reconciliation.
- Maintain and manage all documents in a systematic and efficient manner.
- Distribute controlled copies of approved production documents and ensure they are updated.
- Receive, log, and track incoming and outgoing documentation.
- Ensure confidentiality and security of sensitive information.
- Prepare reports on document status and compliance metrics.
Applicants:
- Previous accounts administrative experience (Sage & CRM experience is a plus).
- Strong attention to detail and accuracy, especially with data entry.
- Excellent communication skills, both written and verbal.
- Proficient using general computer programs and apps (Microsoft Office, email, etc.).
- Positive, polite, and professional attitude.
- Willingness to learn and develop as part of a small team.
- Ability to work independently and manage your own tasks while supporting the wider team.
- Excellent organizational and time management skills.
Company Benefits:
- Company pension.
- Free on-site parking.
- Flexible start and finish times in line with site opening hours.
- 38.5 Hours per week, flexible schedule. Monday to Friday. Earlier finish on Fridays.
- Office-based in Bishop Auckland, South Church.
- Hourly rate is £12.50 to £13 DOE.
Office Administrator employer: Transcriptionlive
Contact Detail:
Transcriptionlive Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Sage and CRM systems. Having a basic understanding or even completing a short online course can give you an edge during the interview.
✨Tip Number 2
Brush up on your organisational skills by creating a mock filing system at home. This will not only help you understand the importance of document management but also provide you with practical examples to discuss during your interview.
✨Tip Number 3
Practice your communication skills by engaging in role-play scenarios where you handle customer queries. This will prepare you for the friendly and professional customer service aspect of the role.
✨Tip Number 4
Research the company and its culture to understand what they value in their employees. Tailoring your responses in the interview to reflect their values can significantly increase your chances of landing the job.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any previous accounts administrative roles. Emphasise your attention to detail and proficiency with software like Sage and CRM systems.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and willingness to learn. Mention specific examples of how you've successfully managed tasks independently while supporting a team.
Highlight Communication Skills: In your application, stress your excellent written and verbal communication skills. Provide examples of how you've handled customer queries or collaborated with colleagues in past roles.
Showcase Your Tech Savviness: Mention your proficiency with Microsoft Office and other general computer programs. If you have experience with digital filing systems or data entry, be sure to include that as well.
How to prepare for a job interview at Transcriptionlive
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples of how you've managed documents or tasks in the past. Highlight your ability to maintain filing systems and ensure everything is in order.
✨Demonstrate Attention to Detail
This role requires a strong focus on accuracy, especially with data entry and invoicing. Be ready to discuss specific instances where your attention to detail made a difference in your previous roles.
✨Communicate Effectively
Excellent communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. You might also want to prepare for common customer queries to show your readiness to provide professional service.
✨Express Your Willingness to Learn
The company values candidates who are keen to learn and develop. Share your enthusiasm for personal growth and any relevant training or courses you've undertaken that demonstrate your commitment to improving your skills.
