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- Tasks: Support client onboarding and manage project transitions in a fast-paced environment.
- Company: Join a global property business with a modern office in Birmingham City Centre.
- Benefits: Enjoy super flexible working with only 1 day in the office each week.
- Other info: Great progression opportunities in a supportive and inclusive culture.
- Why this job: Be part of a collaborative team during an exciting period of growth.
- Qualifications: Strong organisational skills and confident communication abilities are essential.
A fantastic opportunity to join a global property business based in Birmingham City Centre as a Project Coordinator. This is a brilliant chance to join a fast-paced, collaborative team during a period of significant growth, where you’ll play a key role in supporting client onboarding and mobilisation activity. The business offers super flexible working with only 1 day in the office a week, giving you a great balance between team collaboration and working from home.
Main Duties:
- Mobilisation & Demobilisation Support
- Establishing new file structures and folder systems for all incoming and outgoing transitions
- Building and maintaining action trackers across every mobilisation and demobilisation
- Archiving completed transition documentation and keeping the Master Tracker fully up to date
- Notifying relevant parties of new mobilisations for portal and system setup
- Coordination & Stakeholder Communication
- Arranging mobilisation and handover meetings with all key stakeholders
- Issuing introduction letters and managing contact handovers with managing agents
- Distributing tenant welcome packs and ensuring all materials are accurate and complete
- Reviewing and chasing legacy transitions to keep progress moving
- Data & Document Control
- Retrieving and storing documents from previous managing agent databases into internal systems
- Managing Letters of Authority (LOAs) – ensuring they are obtained, saved, and circulated correctly
- Gathering and storing EPC data for all relevant properties
- Producing copies of recent rent, service charge, and licence fee demands for new agents
- Compliance & Regulatory
- Preparing RICS client bank letters and coordinating the signing and issuing process
- Completing LOLER letters and managing distribution via the surveyor
- Submitting PMA/DOC documentation to Compliance and ensuring correct filing
- Systems & Database
- Obtaining Salesforce references from site teams and updating Yardi records accordingly
- Maintaining Yardi client, property, and suspense records to reflect transition status
- Supporting the Ratings team with Yardi setup for new clients and properties
Location / Office / Culture
The role is hybrid, with just 1 day a week in their modern office in Birmingham City Centre. The business is incredibly flexible in its working patterns, with a collaborative, inclusive culture that genuinely values its people. You’ll be part of a supportive team during an exciting period of growth.
What We Are Looking For
- Strong organisational and coordination skills, ideally gained supporting projects or workflows involving multiple stakeholders
- Excellent attention to detail when handling documents, data, and structured processes
- Confident communication skills, with the ability to liaise across internal teams, clients, and external agents
- A proactive, adaptable approach, comfortable working independently in a fast-paced environment
- Some understanding of commercial property or basic property law is beneficial, but not essential
- Previous experience in an administrative, coordination, or operational support role
Why Join the business
- Super flexible hybrid working with only 1 day a week in the office
- Modern office in the heart of Birmingham City Centre
- Join a global business with strong progression opportunities
- Collaborative, inclusive team culture
- Be part of an exciting period of growth and mobilisation activity
Project Coordinator in Birmingham employer: Transaction Recruitment
Contact Detail:
Transaction Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator in Birmingham
✨Tip Number 1
Get to know the company before your interview! Research their projects, values, and culture. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As a Project Coordinator, you'll need to liaise with various stakeholders. Try role-playing common scenarios with a friend or family member to boost your confidence.
✨Tip Number 3
Be proactive during the interview! Ask insightful questions about the role and the team dynamics. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about joining the team!
We think you need these skills to ace Project Coordinator in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Coordinator role. Highlight your organisational skills and any experience you have with project coordination or stakeholder communication. We want to see how you can fit into our fast-paced, collaborative team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about this opportunity and how your skills align with the job description. We love seeing genuine enthusiasm for the role and the company.
Show Off Your Attention to Detail: As a Project Coordinator, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best selves, so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates. Plus, it’s super easy – just a few clicks and you’re done!
How to prepare for a job interview at Transaction Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Coordinator role. Familiarise yourself with the main duties listed in the job description, such as mobilising and demobilising support, stakeholder communication, and data control. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since strong organisational skills are key for this position, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you established file structures or maintained action trackers, as these are crucial aspects of the role.
✨Communicate Confidently
The ability to liaise effectively with various stakeholders is essential. Practice articulating your thoughts clearly and confidently. You might want to role-play common interview questions with a friend, focusing on how you would communicate with internal teams and clients, as well as how you handle introductions and handovers.
✨Emphasise Your Adaptability
This role requires a proactive and adaptable approach, especially in a fast-paced environment. Prepare to share instances where you’ve had to adjust quickly to changes or challenges. Highlighting your flexibility will show that you can thrive in their collaborative and dynamic culture.