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- Tasks: Provide secretarial support to doctors and health professionals, managing patient referrals and clerical work.
- Company: Tramways Medical Centre, a friendly and forward-thinking practice in Sheffield.
- Benefits: Join a supportive team dedicated to high-quality patient care.
- Why this job: Make a real difference in patient care while developing your administrative skills.
- Qualifications: GCSEs in English and Maths; experience with Microsoft Office and primary care preferred.
- Other info: Dynamic environment with opportunities for growth and learning.
The predicted salary is between 30000 - 42000 £ per year.
An exciting opportunity has arisen at Tramways Medical Centre to provide general secretarial support to the practice manager, doctors and health professionals, including dealing with referrals for our patients and general clerical work. We are a welcoming and motivated team, who aim to deliver the best quality of care to our patients.
Main duties of the job
- To provide an efficient audio, copy typing and word processing service for GPs and health professionals as required. This includes the typing of letters, reports, patient referrals, minutes, memorandums, etc. in an accurate and quality manner.
- To assist the practice manager with all clerical and administrative duties.
- To make appointments, bookings and admissions as required.
- To liaise and arrange meetings as required and to attend meetings and take minutes.
- To establish and maintain filing and administrative systems so that written or computer information is easily accessible and secure.
- To retrieve medical records and assist the completion of medical/insurance records.
- File patient information and correspondence in patient medical records.
- To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
- To maintain the computer clinic system in an accurate and secure manner.
- To assist with the gathering of statistics and information when required.
- To provide cover for members of the secretarial team during periods of sickness and annual leave.
- In liaison with the admin team to maintain adequate supplies of office stationery in order to perform secretarial duties.
- To receive and dispatch mail and maintain a pending system.
- To follow practice policies including Confidentiality, Equality and diversity, Health & safety.
About us
Tramways Medical Centre is a friendly, forward-thinking practice, committed to delivering high quality care for our 8,850 patients and benefitting from having a strong and supportive team of staff. Our current nursing team consists of 2 Practice Nurses and 1 Health Care assistant. The Surgery is a Training Practice and an active member of Hillsborough PCN. We are situated in the West of Sheffield.
Person Specification
- Qualifications: GCSE grade A to C in English and Maths.
- Experience: Use of Microsoft Office, experience of working in primary care, experience of working in a GP practice.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Medical Secretary in Sheffield employer: Tramways Medical Centre
Contact Detail:
Tramways Medical Centre Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary in Sheffield
✨Tip Number 1
Get to know the practice! Research Tramways Medical Centre and understand their values and mission. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. They can provide insider tips about the role and the team, which can give you an edge when it comes to interviews.
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to secretarial duties, like handling patient referrals or managing appointments. Role-playing with a friend can help you feel more confident.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re proactive and keen to join our friendly team at Tramways Medical Centre.
We think you need these skills to ace Medical Secretary in Sheffield
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Medical Secretary role. Highlight your relevant experience in secretarial support, especially in a medical setting, and show us how you can contribute to our team at Tramways Medical Centre.
Show Off Your Skills: We want to see your typing and organisational skills shine! Mention any experience with audio typing, word processing, or managing administrative systems. If you've got a knack for keeping things organised, let us know!
Be Personable: Since we’re all about delivering quality care, it’s important to convey your friendly and approachable nature in your application. Share examples of how you’ve worked well in a team or dealt with patients and colleagues effectively.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for this exciting opportunity at Tramways Medical Centre.
How to prepare for a job interview at Tramways Medical Centre
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of medical terminology and the specific duties of a Medical Secretary. Familiarise yourself with common tasks like audio typing and managing patient records, as this will show that you're serious about the role.
✨Showcase Your Skills
Prepare to discuss your experience with Microsoft Office and any previous roles in primary care or GP practices. Bring examples of how you've successfully managed clerical tasks or improved administrative processes in the past. This will help demonstrate your capability to handle the responsibilities outlined in the job description.
✨Practice Makes Perfect
Consider doing a mock interview with a friend or family member. Focus on answering questions related to confidentiality, communication skills, and teamwork, as these are crucial for a Medical Secretary. Practising will help you feel more confident and articulate during the actual interview.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics at Tramways Medical Centre or how they handle patient referrals. This shows your genuine interest in the position and helps you gauge if the practice is the right fit for you.
