Data Audit Coordinator in Rhyl

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000 across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

The post holder will be responsible for the prompt collection of complete, accurate and reliable data to the relevant databases within Medicine. These databases currently include MINAP and NICOR. To provide a co-ordinating role for West to ensure compliance with national database submissions and ensuring validation of data quality. In order to contribute to the delivery of a safe and efficient service, the post holder will co-ordinate results and ensure accurate and timely completion of databases and reports to meet national deadlines.

Main duties of the job:

• The successful candidate will join and contribute to a dynamic and busy Medical Team.
• Responsible for the prompt collection of complete, accurate and reliable data to the relevant databases within Medicine.
• Work closely with identified senior clinical staff and become involved with relevant meetings.
• Provide an accurate, confidential and supportive administration service for patients, clinical teams, carers and internal and external agencies.
• Support the delivery of a comprehensive high-quality medical secretarial administrative service.

Data Co-ordination Duties:

• Co-ordinate the provision of complete, accurate, reliable and timely data to the medical databases in line with national targets.
• Maintain accurate databases for medicine.
• Retrieve and track case notes for patients included in the databases.
• Ensure timely and accurate validation of clinical data.
• Identify gaps in individual patient records and ensure that all missing data is retrieved and entered into the database appropriately.
• Forward regular reports to the teams on progress and outcomes.
• Liaise with relevant stakeholders regarding the maintenance and further development of systems for collecting data.
• Work with colleagues on other sites to produce regular BCUHB reports on performance associated with the various databases.
• Liaise with national data co-ordinators to answer queries and make corrections.
• Attendance at meetings and work as part of administration teams.

Audit Duties:

• Work as part of the team to ensure the delivery of the annual clinical audit plan.
• Facilitate audit projects with clinical teams.
• Complete data to be presented at monthly audit meetings.
• Minute taking at relevant meetings.
• Assist with the review and summary of literature, database design and the collection and analysis of data for specific audit projects.
• Produce reports on completed audit projects as required.
• Collect and collate data for regular audit reports.

Person specification:

• Qualifications: NVQ Business Administration L3 or equivalent experience, RSA/OCR level 2 or equivalent experience, GCSE English and Maths C or above, Typing RSA stage 2.
• Experience: Minimum of two years administrative experience, previous experience of co-ordinating a database.
• Skills: Excellent communication skills, organisation, ability to manage databases and record information accurately.
• Knowledge: Understanding of Patient Confidentiality and Medical terminology.
• Other: Able to work on own initiative, Welsh Speaking is desirable.

To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route.