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- Tasks: Lead venue tours, manage client onboarding, and coordinate weddings on the big day.
- Company: Trail Hub is a stunning venue in Uxbridge, Ontario, offering unforgettable events and farm-to-table dining.
- Benefits: Enjoy a competitive salary, work in a beautiful setting, and be part of a creative team.
- Why this job: Create magical moments for couples while working in a collaborative and inspiring environment.
- Qualifications: 2+ years in event coordination, detail-oriented, and tech-savvy with strong communication skills.
- Other info: Flexible schedule required during peak wedding season; join a growing business focused on exceptional service.
The predicted salary is between 28800 - 43200 £ per year.
Join Our Team: Full-Time Wedding Coordinator
Location: Trail Hub, Uxbridge, ON Position Type: Permanent, Full-Time Compensation: Competitive, based on experience
About Trail Hub
Trail Hub is a destination venue located on 140 acres in Uxbridge, Ontario — offering unforgettable event spaces, farm-to-table dining, and direct access to over 240km of scenic trails. We specialize in hosting weddings, corporate retreats, and milestone gatherings, all grounded in exceptional service and natural beauty.
We’re expanding our team and hiring a second Wedding Coordinator to support our growing calendar of events. This full-time, permanent role will help manage venue tours, client onboarding, and day-of event coordination alongside our existing events team.
About the Role
This is a dynamic, client-facing role where you’ll take ownership of venue tours , client onboarding , and wedding execution . You’ll collaborate closely with our event sales, operations, and hospitality teams to ensure every couple has a smooth, high-touch experience from first visit to final send-off. You’ll also leverage HubSpot , Releventful , and strong knowledge of Google Workspace , and other digital tools to manage timelines, planning documents, and client communications with clarity and precision.
Key Responsibilities
- Lead wedding venue tours and act as the first point of contact for prospective couples.
- Manage onboarding for newly booked weddings, ensuring a smooth transition from sales to planning.
- Utilize Google Workspace (Google Sheets, Google Docs) Releventful and HubSpot to organize timelines, track communication, and manage planning milestones.
- Execute Banquet Event Orders (BEOs), ensuring all event details are delivered according to plan.
- Coordinate logistics on the wedding day — including setup, vendor arrivals, timeline management, and client support.
- Work closely with the culinary and front-of-house teams to execute food and beverage service.
- Conduct walkthroughs and pre-event planning meetings with clients.
- Ensure all weddings are aligned with Trail Hub’s brand standards, service quality, and safety requirements.
What We’re Looking For
- Experience: 2+ years in wedding or event coordination, preferably within a hospitality or venue-based setting.
- Client-Focused: Approachable, empathetic, and professional when working with couples and vendors.
- Detail-Oriented: Able to manage timelines, logistics, and communications with precision.
- Solution-Oriented: Remains calm under pressure and addresses challenges efficiently.
- Team-Oriented: Works well cross-functionally with sales, operations, culinary, and hospitality teams.
- Tech-Enabled: Comfortable using HubSpot, Releventful,
- Strong Knowledge: Google Workspace Products
Flexible Schedule: Must be available on weekends and evenings during peak wedding season (May–October).
Why Join Trail Hub?
- Work in one of the most scenic and inspiring venues in Ontario.
- Join a collaborative, fast-paced team that values creativity, professionalism, and hospitality.
- Help create once-in-a-lifetime experiences for couples and their guests.
- Be part of a growing business that blends events, recreation, and culinary excellence.
How to Apply
To apply, please send your resume and a brief cover letter to adam@thetrailhub.ca with the subject line: “Wedding Coordinator Application – [Your Name]”
Trail Hub is an equal opportunity employer and welcomes applicants from all backgrounds. We thank all candidates for their interest; however, only those selected for an interview will be contacted.
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Wedding Coordinator employer: Trail Hub Inc.
Contact Detail:
Trail Hub Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Wedding Coordinator
✨Tip Number 1
Familiarise yourself with Trail Hub's unique offerings and scenic location. Understanding the venue's features will help you connect with potential clients during tours and demonstrate your enthusiasm for their special day.
✨Tip Number 2
Network with local vendors and other wedding professionals in the Uxbridge area. Building relationships with florists, photographers, and caterers can enhance your credibility and provide valuable resources for couples planning their weddings.
✨Tip Number 3
Showcase your organisational skills by creating a mock timeline for a wedding event. This will not only demonstrate your attention to detail but also give you a practical example to discuss during interviews about how you manage logistics and timelines.
✨Tip Number 4
Be prepared to discuss your experience with digital tools like HubSpot and Google Workspace. Highlight specific instances where you've used these platforms to streamline communication and planning, as this is crucial for the role at Trail Hub.
We think you need these skills to ace Wedding Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and qualifications required for the Wedding Coordinator position. Tailor your application to highlight relevant experience in wedding or event coordination.
Craft a Compelling Cover Letter: Write a brief cover letter that showcases your passion for event planning and your client-focused approach. Mention specific experiences that demonstrate your ability to manage timelines and logistics effectively.
Highlight Relevant Experience: In your CV, emphasise your 2+ years of experience in wedding or event coordination. Include any specific tools you have used, such as HubSpot or Google Workspace, to show your tech-savviness.
Follow Application Instructions: Make sure to send your application to the specified email address with the correct subject line. This shows attention to detail and respect for the application process.
How to prepare for a job interview at Trail Hub Inc.
✨Showcase Your Experience
Be prepared to discuss your previous experience in wedding or event coordination. Highlight specific examples where you successfully managed timelines, logistics, and client communications, as this role requires a detail-oriented approach.
✨Demonstrate Client-Focused Skills
Since the role is client-facing, emphasise your ability to be approachable and empathetic. Share anecdotes that illustrate how you've effectively worked with couples and vendors to create memorable experiences.
✨Familiarise Yourself with Digital Tools
Brush up on your knowledge of Google Workspace, HubSpot, and Releventful. Be ready to discuss how you've used these tools in past roles to manage planning documents and track communication efficiently.
✨Prepare for Scenario Questions
Expect questions about how you would handle challenges on the wedding day, such as vendor delays or last-minute changes. Practice articulating your solution-oriented mindset and how you remain calm under pressure.