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- Tasks: Manage wedding contracts, payments, and documentation for seamless event execution.
- Company: Trail Hub, a premium nature-based wedding venue in Uxbridge.
- Benefits: Competitive pay, long-term growth opportunities, and a beautiful work environment.
- Other info: Work in a supportive culture focused on precision and operational excellence.
- Why this job: Join a dynamic team and play a key role in creating unforgettable weddings.
- Qualifications: Experience in event administration and strong attention to detail required.
The predicted salary is between 52000 - 62400 £ per year.
Location: Trail Hub, Uxbridge, ON
Position Type: Full time, permanent position, with opportunity for long-term growth
Compensation: $25.00 to $30.00 per hour plus gratuities based on experience
Reports To: Manager, Weddings and Guest Services
Hours: Up to 44 hours per week including weekends and evenings.
About Trail Hub
Trail Hub is a premium destination venue located on private forest property outside Uxbridge, Ontario. With direct access to 240km of trail systems and home to Nest, our elevated farm-to-table restaurant, we host high-end weddings and events rooted in nature, hospitality, and operational excellence. We operate with a systems-first mindset. Precision, accountability, and consistency matter here. Our goal is not simply to host beautiful weddings. It is to build a repeatable, scalable, and profitable wedding program supported by strong administrative infrastructure.
About the Role
The Wedding Administrator is responsible for the administrative and financial backbone of Trail Hub’s wedding program. This is not a creative planning role. It is a systems-driven, documentation-focused, revenue-protecting position requiring direct wedding venue or event administration experience. The Wedding Administrator ensures contracts are accurate, payment schedules are tracked and enforced, CRM systems remain clean, and internal documentation supports seamless event execution. This role plays a direct part in protecting revenue and maintaining operational discipline.
Core Responsibilities
- Contracts, Documentation and Systems Ownership
- Ensure all wedding contracts are properly executed and filed
- Maintain accurate CRM records for all wedding clients
- Manage shared documentation systems including Google Drive, CRM, and internal planning documents
- Coordinate seamless handoff between sales and operations
- Maintain up-to-date planning files and event timelines
- Track vendor documentation and insurance certificates
- Accuracy and attention to detail are critical.
- Payment Tracking and Accounts Receivable
- Monitor all wedding payment schedules including deposits, installments, and final balances
- Proactively follow up on outstanding balances
- Ensure payments align with contractual terms
- Coordinate with accounting for reconciliation
- Maintain clear reporting on outstanding receivables
- Prevent revenue leakage through disciplined follow-up
- This role directly supports the financial health of the wedding program.
- Pre-Event Administrative Preparation
- Confirm all planning documents are complete prior to event week
- Support rehearsal coordination and logistics
- Prepare ceremony documentation and event-day administrative materials
- Confirm timeline alignment between couple, vendors, and internal teams
- Event-Day Administrative Presence
- Provide operational oversight of timelines
- Support ceremony coordination and transitions
- Serve as a calm and professional point of contact for couples
- Liaise with front of house, culinary, bar, and operations teams
- Protect schedule integrity and manage minor issues discreetly
What We’re Looking For
- Previous high volume event and wedding venue or event administration experience required
- Experience managing contracts, deposits, and payment schedules
- Comfort with accounts receivable follow-ups
- Strong CRM and digital systems competency
- High attention to detail and documentation accuracy
- Professional communication style
- Calm under pressure and solutions-oriented
- Availability for weekends and peak wedding season from May to October
This role requires both hospitality presence and administrative discipline.
Why Join Trail Hub
- Work in a premium, nature-based wedding destination
- Be part of a performance-driven, systems-oriented culture
- Play a meaningful role in strengthening a growing wedding program
- Opportunity for long-term growth within the organization
How to Apply
If you have direct wedding administration experience and take pride in precision, organization, and financial accountability, we would love to hear from you. Please send your resume and a brief cover letter to with the subject line: Wedding Administrator Application – Your Name
Wedding Administrator in London employer: Trail Hub Inc.
Contact Detail:
Trail Hub Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Wedding Administrator in London
✨Tip Number 1
Get to know the venue! Before your interview, take a stroll around Trail Hub if you can. Familiarise yourself with the space and its vibe. This will help you speak confidently about how you can contribute to their wedding program.
✨Tip Number 2
Show off your organisational skills! Bring examples of how you've managed contracts and payment schedules in the past. We love seeing candidates who can demonstrate their attention to detail and systems-driven mindset.
✨Tip Number 3
Be ready to chat about your experience under pressure. Weddings can be hectic, so share stories that highlight your calmness and problem-solving skills. We want to know how you handle challenges on the big day!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way for us to see your application and get you in the door. Plus, it shows you’re serious about joining our team at Trail Hub!
We think you need these skills to ace Wedding Administrator in London
Some tips for your application 🫡
Tailor Your Resume: Make sure your resume highlights your previous experience in wedding administration or event management. We want to see how your skills align with the role, so don’t be shy about showcasing your attention to detail and systems-driven mindset!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Wedding Administrator position at Trail Hub. Share specific examples of how you've managed contracts and payment schedules in the past.
Showcase Your Organisational Skills: Since this role is all about precision and documentation, make sure to mention any tools or systems you’ve used to keep things organised. Whether it's CRM systems or Google Drive, we want to know how you keep everything running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Trail Hub!
How to prepare for a job interview at Trail Hub Inc.
✨Know Your Systems
Familiarise yourself with the systems and documentation processes that Trail Hub uses. Be ready to discuss your experience with CRM systems and how you ensure accuracy in contracts and records. This shows you understand the importance of a systems-first mindset.
✨Showcase Your Attention to Detail
Prepare examples from your past roles where your attention to detail made a significant impact. Whether it was tracking payments or managing event timelines, being able to highlight specific instances will demonstrate your fit for this precision-driven role.
✨Be Ready for Scenario Questions
Expect questions that assess how you handle pressure and unexpected issues during events. Think of scenarios where you had to maintain calm and professionalism, and be prepared to explain your thought process and actions taken.
✨Communicate Your Passion for Hospitality
While this role is administrative, it’s still within a hospitality context. Share your enthusiasm for creating memorable experiences for couples and guests, and how your administrative skills contribute to that goal. This will help convey your alignment with Trail Hub's values.