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The Accounts Payable (“AP”) Specialist is responsible for processing supplier invoices, credit notes and managing the payments to suppliers in a timely and accurate matters.
As an Accounts Payable Specialist, you will
- Process invoices and credit notes received from suppliers
- Match invoices to purchasing and receiving records
- Investigate and resolve variances with the Purchasing Agent who issued the purchase order to determine the correct price and quantity
- Create bill-backs to suppliers where necessary to resolve PO or invoice errors.
- Post invoice details into the accounting system - supplier number, document type, document number, document date, payment terms, total amount, sales taxes; match invoice line items to GRN's, post pricing variances, record co-op allowances, volume rebates, freight
- Perform account reconciliations in the General ledger and understand the impact of adjustments
- Prepare GL coding for corporate credit card transactions for review by the manager
- Prepare chargeback documents to suppliers related to invoice variance
- Reconcile supplier statements on monthly basis and follow up with suppliers for inquiries or discrepancies
- Prepare monthly supplier AR/credit statement
- Other duties as required
The experience we like to see
- Minimum 2 years of related experience in accounts payable.
- Experience processing both cheque and EFT payments
- Equivalent combination of education and experience listed above
- Great attention to detail and high degree of accuracy
- Intermediate to advanced Excel skills
- Capable of handling high volume tasks
- Ability to prioritize
- Effective communication skills
- Great Problem solver
- Organized
Work Environment
- High volume
- Core office hours but flexible to adapt to changing conditions
- Regular interaction with other departments
- Richmond Head Office only
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