ABOUT TRAFALGAR ENTERTAINMENT (TE)
Founded by Sir Howard Panter and Dame Rosemary Squire in 2017, Trafalgar Entertainment is an award-winning global live-entertainment business, producing plays and musicals, theatre and venue ownership and operations, live music and comedy, events and hospitality, Performing Arts education, ticketing, the distribution and filming of event cinema and TV live-streaming innovative content through Trafalgar Releasing Ltd (from David Tennant in Macbeth to Taylor Swift).
Trafalgar Entertainment is home to Trafalgar Theatres (with 23 venues in the UK, Sydney, London, and across the UK), including four London Theatres - Trafalgar Theatre, The Bridge Theatre, The Lightroom King's Cross and the new British Airways Theatre, Olympia.
We are passionate about entertainment, audiences, and the live experience and we value Creativity, Collaboration, Excellence and Respect.
ABOUT THIS ROLE
The People department provides a comprehensive service to all subsidiaries within the TE Group. The focus of this role will be providing high-quality administration support to the People team. You will be involved in a variety of day-to-day tasks relating to the employee life cycle as well as assisting with team projects.
You will be reporting to Head of Business Partnering and the role will be based in our head office in Woking with occasional travel to our other sites within the UK.
ABOUT YOU
You will present a professional and proactive approach with excellent communication skills. Self-motivated, with a strong sense of customer service, you will be flexible to ever-changing business priorities, have a calm attitude and be solution focused.
JOB ROLE
KEY RESPONSIBILITIES
- Support a diverse range of people administration duties, including emails, the preparation of resources, reports, documents, presentations, and other duties in conjunction with the HR software system (iTrent).
- Prepare and amend documents as necessary.
- Assist with all areas of the recruitment function including vacancy advertisements, interviewing and the onboarding process.
- Ensure all records are maintained, updated, and compliant with data protection laws.
- Oversee the employee life cycle on the HR system, including the monitoring of probationary reviews and return of documentation.
- Support the payroll department with workbook preparation as required.
- Create a calendar of administrative activities and diarise when due.
- Liaise with line managers and other administrators within the Group, acting as an initial point of contact for People and employee relations queries.
- End user (employee) support for HR system.
- Organise manual and e-filing, ensuring everything is up to date.
- Communicate regularly with key stakeholders and attend meetings as and when necessary.
- Organise and prepare meetings as and when appropriate.
- Take minutes and record actions, disseminating as appropriate.
- Support the People Team with various ongoing projects.
- HR system administration support
- Act always in accordance with TE’s values and ethics.
- Other ad hoc duties as and when required.
SKILLS AND EXPERIENCE
- Friendly, personable, and able to communicate well at all levels.
- Team player with strong customer focus
- Good time management skills, able to prioritise and work effectively to deadlines.
- Strong attention to detail.
- Strong IT skills, particularly with the Microsoft Office Suite.
- Experience with HR system, PO system - desirable.
- Previous experience in a People/HR role, with a desire to develop those skills.
- CIPD Foundation Certificate in People Practice (Level 3) or working towards qualification – desirable.
- An interest in live entertainment/performance is desirable.
This Job Description is not an exhaustive description of your duties. You will be required to adopt a flexible approach to your role and responsibilities. From time to time, you may be required to undertake such alternative or additional duties as may be commensurate with your skills, experience, and capabilities.
If this sounds like you, we'd love to hear from you. Please submit your CV and Covering Letter as to why you think you are suitable for the role via the Recruitment Portal.
Trafalgar Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applications from people in groups where we are under-represented, for example people with disabilities, from minority ethnic groups, older returners and people who are neurodivergent.
We are curious, courageous and ambitious, empowering people to challenge and innovate in pursuit of excellence.
People Administrator in Woking employer: Trafalgar Entertainment
Trafalgar Entertainment is an exceptional employer that fosters a dynamic and collaborative work culture, perfect for those passionate about theatre and finance. With a strong emphasis on employee growth, you will have access to professional development opportunities and the chance to work alongside industry leaders in a vibrant location. Join us to make a meaningful impact in the world of entertainment while enjoying a supportive environment that values innovation and creativity.
