ABOUT TRAFALGAR ENTERTAINMENT
Founded by Sir Howard Panter and Dame Rosemary Squire in 2017, Trafalgar Entertainment is an award-winning global live-entertainment business, producing plays and musicals, theatre and venue ownership and operations, live music and comedy, events and hospitality, Performing Arts education, ticketing, the distribution and filming of event cinema and TV live-streaming innovative content through Trafalgar Releasing Ltd (from David Tennant in Macbeth to Taylor Swift).
Trafalgar Entertainment is home to Trafalgar Theatres (with 23 venues in the UK, Sydney, London, and across the UK), including four London Theatres - Trafalgar Theatre, The Bridge Theatre, The Lightroom King's Cross and the new British Airways Theatre, Olympia.
We are passionate about entertainment, audiences, and the live experience and we value Creativity, Collaboration, Excellence and Respect.
ABOUT THE ROLE
The PA to the Group Chief Operating Officer & CEO Trafalgar Theatres will be responsible for all the planning, organisational and administrative requirements of the Group COO. In addition, there is the opportunity to own and deliver projects that fall within the jurisdiction of the Group COO. The job holder will also provide work closely and ensure co-ordination with Assistant PA based in Woking as well as the PA to CEO.
Key responsibilities:
- Provide general admin support to Group Chief Operating Officer (COO) & CEO Trafalgar Theatres, ensuring papers are prepared and reviewed in advance of meetings.
- Arrange regional and international travel
- Management and oversight of diary, meetings and 1-2-1s for Group COO & CEO Trafalgar Theatres direct reports.
- Complete monthly credit card reconciliation and expenses process on behalf of Group COO & CEO Trafalgar Theatres.
- Pro-actively manage the week ahead commitments on behalf of Group COO & CEO Trafalgar Theatres, including agendas, meeting notes, and action points.
- Meeting preparation and following up on actions/tasks delegated to Group COO & CEO Trafalgar Theatres direct reports and others.
- Attendance and note taking at key meetings at the request of the Group COO & CEO Trafalgar Theatres Shareholder and partner liaison and support where appropriate.
- Preparation of communication, drafting, reviewing and preparation of Group COO & CEO Trafalgar Theatres reports and other documentation and communications.
- Assist in any relevant project planning processes.
- Personal Admin for the Group COO if required.
- Liaison with Executive PA’s, Board Members and Group COO’s direct reports.
- Line manager of the Office Coordinator of the 4th floor office of the Strand/London office
Experience & skills required:
- High energy, initiative, and experience in an administrative role.
- Experience working in a fast-paced environment with an agile approach to change.
- Excellent communication and collaboration skills.
- The ability to think independently and creatively, coming up with solutions that ensure the Group COO’s office is well managed.
- High levels of attention to detail with a naturally structured approach.
- Experience in working in founder-led businesses and ability to manage a variety of different stakeholders is helpful.
- Ideally some prior involvement or awareness of corporate activities, including shareholder interaction, acquisitions, and diligence processes.
Trafalgar Entertainment is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
EA to the Group COO in London employer: Trafalgar Entertainment
Trafalgar Entertainment is an exceptional employer that fosters a dynamic and collaborative work culture, perfect for those passionate about theatre and finance. With a strong emphasis on employee growth, you will have access to professional development opportunities and the chance to work alongside industry leaders in a vibrant location. Join us to make a meaningful impact in the world of entertainment while enjoying a supportive environment that values innovation and creativity.
