Distribution Assistant in London

ABOUT TRAFALGAR ENTERTAINMENT

Founded by Sir Howard Panter and Dame Rosemary Squire in 2017, Trafalgar Entertainment is an award-winning global live-entertainment business, producing plays and musicals, theatre and venue ownership and operations, live music and comedy, events and hospitality, Performing Arts education, ticketing, the distribution and filming of event cinema and TV live-streaming innovative content through Trafalgar Releasing Ltd (from David Tennant in Macbeth to Taylor Swift).

Trafalgar Entertainment is home to Trafalgar Theatres (with 23 venues in the UK, Sydney, London, and across the UK), including four London Theatres - Trafalgar Theatre, The Bridge Theatre, The Lightroom King's Cross and the new British Airways Theatre, Olympia.

We are passionate about entertainment, audiences, and the live experience and we value Creativity, Collaboration, Excellence and Respect.

ABOUT TRAFALGAR RELEASING

Spanning both the film and music industries, Trafalgar Releasing is a market leader in the fast-growing event cinema world. Working with some of the biggest names in entertainment, such as BTS, BLACKPINK, Taylor Swift, Beyonce and Coldplay to name just a few, we are at the heart of an exciting sector connecting fans around the globe through worldwide cinema events. Trafalgar Releasing is a subsidiary of Trafalgar Entertainment.

Job Purpose

To support the production department at Trafalgar Releasing by providing administrative support to a production project lead.

What we’re looking for

A highly organised, detail-oriented person who will be comfortable working independently and as part of a dynamic team. They should be confident with numbers, managing data, in a fast-paced, and creative environment. Experience in administrative support roles is essential. Prior experience with production workflows and post production workflows would be ideal. Any prior experience with Maccs booking and billing system would be a highly desirable addition.

Essential Skills

• Confidence with IT systems particularly Excel and ability to learn new systems quickly
• Exceptional attention to detail and accuracy
• Ability to multitask and prioritise workload effectively
• Ability to work independently and as part of a team
• Excellent communication skills

Main Duties

• Maintaining a range of accurate documents including distribution lists, creating these documents with data from the MACCS cinema booking system

• Monitoring technical email inbox and replying promptly to cinemas globally requiring support for deliveries of DCPs and KDMs
• Assisting where required on set/location for Trafalgar filming productions, this may include international travel
• Producing cinema briefs to include distribution information for live and recorded content deliveries
• Working with the project lead to ensure a successful release globally
• Assisting with the classification process globally
• Support across live event evenings and/or weekends, potentially on location.
• Managing Credit card reconciliation
• Managing internal holiday calendar
• Managing office shipping of key documents and assets with the Fedex account
• Managing the office zoom account
• Maintaining print dispatch system for pre-release screenings
• Handling coding for production invoices
• Keeping internal departmental dashboards up to date with project information
• When required supporting the sales department with Maccs bookings
• Generally undertaking any other duties, which may be reasonably requested of you by the Company for the effective functioning of its distribution businesses.

Nice to have skills & experience

• Knowledge of MACCS cinema booking system
• Live cinema event knowledge
• Digital cinema distribution knowledge
• Experience of Google suite particularly google sheets
• Experience of invoice coding
• Multi lingual