Finance & Admin Clerk – Entry Level (Invoices & Suppliers) in Rugby

We are seeking a motivated and organised Admin / Accounts Clerk to join a growing team within the property development sector. This is an excellent entry-level opportunity for someone looking to develop a career in finance and administration within a professional and fast-paced environment. The successful candidate will provide administrative and accounts support to the Finance Team while acting as the first point of contact for supplier enquiries. The role requires strong organisational skills, attention to detail, and a proactive approach to supporting day-to-day business operations.

Main Duties and Responsibilities:

• Administration Support:
  • Act as the first point of contact for supplier and utility-related enquiries.
  • Manage incoming post and distribute documentation to relevant departments.
  • Maintain organised and accurate filing systems for invoices, contracts, and supplier records.
  • Support the wider team with general administrative duties as required.
  • Ensure records and documentation are updated accurately and in a timely manner.
• Utilities and Supplier Coordination:
  • Assist with renewing utility contracts across company properties.
  • Coordinate change of tenancy arrangements with utility providers.
  • Submit meter readings and maintain accurate utility records.
  • Approve utility and regular contract invoices in accordance with company procedures.
  • Liaise with suppliers to resolve account and invoice queries promptly and professionally.
• Accounts Support:
  • Process supplier bills and invoices accurately within the finance system.
  • Assist with monitoring and maintaining financial records.
  • Support the Finance Team with invoice queries and account administration.
  • Ensure all processing is completed within required deadlines and company procedures.

Person Specification:

• Good general standard of education with strong numeracy and literacy skills.
• Interest in finance, administration, or property sector work.
• Basic IT skills including Microsoft Word, Excel, and Outlook.
• Good organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to communicate professionally with suppliers and colleagues.
• Willingness to learn and develop new skills.
• Ability to manage multiple tasks and work to deadlines.
• Good customer service and problem-solving skills.
• Professional and approachable manner.
• Reliable and hardworking.
• Positive attitude and willingness to support the team.
• Able to work independently as well as part of a team.
• Flexible and adaptable approach to work.

Experience:

• Previous administration or office experience desirable but not essential.
• Experience working with invoices, utilities, or supplier communication advantageous.
• Suitable for candidates seeking an entry-level opportunity in finance and administration.

Hours of Work: Monday – Friday

Work Location: In person (CV23)

Benefits:

• Competitive salary package.
• Supportive and collaborative working environment.
• Opportunities to contribute to process improvements and organisational growth.
• Employee benefits in line with company policy.

If you are interested, please get in touch ASAP or if this is not the exact role you are searching for, please do not hesitate to contact me directly to discuss other opportunities.