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- Tasks: Support the Founder with diary management, inbox handling, and travel coordination.
- Company: Join a leading global private equity firm with a dynamic investment environment.
- Benefits: Competitive salary, permanent contract, and opportunities for international travel.
- Why this job: Be the right hand to a visionary Founder and make a real impact.
- Qualifications: 7+ years EA experience, strong communication skills, and discretion required.
- Other info: Fast-paced role with excellent career growth potential.
The predicted salary is between 48000 - 72000 £ per year.
Oplu is partnering with a leading global private equity firm to recruit an outstanding Executive Assistant (EA) to support the Founder. This is a rare opportunity to work at the highest level of a fast-paced, deal-driven investment environment, supporting an entrepreneurial Founder at the centre of firm operations.
This is a high-impact EA role requiring exceptional diary management, expert inbox management, and the confidence to operate with speed, judgment, and discretion. You will be right hand, ensuring that every day runs seamlessly, priorities are protected, and communication is handled with precision.
The role is predominantly London office-based, with approximately 20% travel to investor events, Annual General Meetings (AGMs), off-sites, and key firm engagements.
Candidate Profile (Must-Haves)To be successful in this role, you should have:
- Proven experience as an Executive Assistant supporting a Founder / Managing Partner / C-suite leader
- Ideally experience within Private Equity, Venture Capital, Asset Management, Investment Banking, or related investment firms
- 7+ years EA experience, with increasing complexity and responsibility
- Demonstrable expertise in inbox management and diary management, including high-volume correspondence and global scheduling
- Degree educated (Russell Group or equivalent preferred)
- Highly developed attention to detail, maintaining accuracy under pressure
- Strong judgement, confidence, and independence (you do not require hand-holding)
- Excellent written and verbal communication skills, able to adapt tone across senior stakeholders
- Absolute discretion, with comfort handling highly sensitive deal, investor, and strategic information
- Willingness to travel internationally (approx. 20%) for LP meetings, AGMs, conferences and off-sites
- Strong Microsoft Office skills, especially Outlook, Excel and PowerPoint
- Full ownership of the Founder’s inbox, including triage, drafting, flagging priorities, and ensuring timely follow-up
- Complex diary management across time zones, coordinating internal meetings, LP commitments, deal discussions, boards, and personal priorities
- Acting as a key point of contact for senior stakeholders including Limited Partners (LPs), portfolio company leadership, advisors, and internal deal teams
- Preparing briefing packs, agendas, meeting notes and supporting materials, ensuring the Founder is fully prepared at all times
- Coordinating detailed travel logistics and itineraries, and accompanying the Founder to selected international events
- Working closely with Investor Relations, Operations, and the EA team to maintain alignment and smooth execution
- Handling expenses, record keeping, admin workflow, and ad-hoc support
- Proactively solving day-to-day issues with minimal escalation
If you are a polished, proactive EA who thrives in fast-paced investment environments and wants to work alongside a Founder building something exceptional, we want to hear from you.
Executive Assistant to Founder at Private Equity Firm employer: Trades Workforce Solutions
Contact Detail:
Trades Workforce Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Founder at Private Equity Firm
✨Tip Number 1
Network like a pro! Reach out to your connections in the private equity space and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the firm and its founder. Understand their investment style and recent deals. This will help you tailor your responses and show that you're genuinely interested in supporting them at a high level.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to adapt your tone across various stakeholders. Try mock interviews with friends or family to get comfortable with articulating your experience and how it aligns with the role.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to showcase your skills and experience directly to potential employers. Plus, it shows you're serious about landing that dream job with us!
We think you need these skills to ace Executive Assistant to Founder at Private Equity Firm
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to highlight your experience as an Executive Assistant, especially in high-pressure environments like private equity. We want to see how your skills match the role, so don’t be shy about showcasing your diary and inbox management expertise!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for supporting a Founder in a fast-paced investment firm. We love seeing your personality come through, so let us know what excites you about this opportunity.
Showcase Your Communication Skills: Since this role involves liaising with senior stakeholders, make sure your written application reflects your excellent communication skills. We appreciate clarity and professionalism, so keep your language polished and precise.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Trades Workforce Solutions
✨Master the Art of Diary Management
Since this role requires exceptional diary management, practice discussing your previous experiences in handling complex schedules. Be ready to share specific examples of how you prioritised conflicting appointments and ensured seamless coordination across time zones.
✨Showcase Your Inbox Management Skills
Prepare to demonstrate your expertise in inbox management. Think of scenarios where you triaged high-volume correspondence effectively, drafted important communications, and flagged priorities for senior leaders. This will show that you can handle the fast-paced environment.
✨Communicate with Confidence
Given the need for excellent written and verbal communication skills, practice adapting your tone for different stakeholders. You might be asked to role-play a scenario where you communicate sensitive information, so be ready to showcase your discretion and professionalism.
✨Be Ready for Travel Logistics Questions
Since the role involves approximately 20% travel, prepare to discuss your experience coordinating travel logistics. Share examples of how you managed detailed itineraries and handled unexpected changes, demonstrating your proactive problem-solving skills.
