Legal Assistant/Paralegal in Lincolnshire

Role: Trade Mark Administrator / Paralegal

Company: Trademark Brothers

Location: Brighton & Hove – Hybrid (4 days office / 1 day WFH)

Hours: 37.5 per week | Contract: Permanent | Salary: Competitive based on experience

About Trademark Brothers

Trademark Brothers is a brand protection consultancy working with startups, agencies and growth-stage businesses to secure and enforce trade mark protection in the UK and internationally. We simplify the legal process for clients and focus on delivering clear, commercially useful advice.

Role overview

We are looking for a Trade Mark Administrator / Paralegal to support the management of UK and international trade mark portfolios. The role combines trade mark filing and case management with client communication and workflow coordination. This is a structured and detail-oriented position suited to candidates with experience in legal support, IP administration, brand management, or similar professional environments.

Key responsibilities

• Prepare, file and manage UK and international trade mark applications from start to completion.
• Conduct trade mark searches and prepare clear summaries and reports for client review.
• Monitor official deadlines (including publication, opposition, and renewal dates) and ensure the docketing system is accurate and up to date.
• Maintain organised case files and databases, ensuring compliance with UKIPO, EUIPO and WIPO processes.
• Manage incoming instructions and correspondence with clients, external counsel, and overseas attorneys where required.
• Assist with preparing responses to office actions, oppositions, and requests for evidence, under guidance.
• Support the CEO and legal partners in coordinating documentation for any enforcement or opposition matters.
• Prepare client-ready communications that clarify next steps, timelines, and requirements in plain language.
• Assist in client onboarding, matter intake and CRM updates to ensure smooth workflow.
• Where appropriate, help deliver webinars or attend relevant business events to support brand awareness.

Person specification

Essential

• Strong administrative accuracy, document handling, and time management skills.
• Excellent written and verbal communication, including the ability to explain legal concepts to non-experts.
• Ability to manage multiple cases simultaneously and meet strict deadlines.
• Proactive, organised and confident working independently.

Desirable

• Previous experience in trade mark administration, IP paralegal work, legal practice administration, or professional services.
• Familiarity with UKIPO/EUIPO/WIPO online filing systems.
• Experience with IP docketing or legal case management software.
• Interest or experience in brand protection, design, marketing or creative industries.

Qualifications

We welcome applicants from varied professional backgrounds. Any of the below are advantageous but not essential

• Degree in law, business, communications, Intellectual Property, or related field.
• Paralegal certification or trade mark administrator training.
• Experience in an IP office, law firm, consultancy, brand agency or similar environment.

What we offer

• Training and professional development in trade mark practice.
• Opportunity to grow with a modern, expanding IP consultancy.
• Supportive, collaborative team culture.
• Hybrid work pattern (4 office / 1 home).
• Workspace at Foundry, Hove with access to creative and professional facilities.

Job Types: Full-time, Permanent, Freelance, Graduate

Pay: £25,500.00-£28,000.00 per year

Benefits:

• Additional leave
• Company pension
• Flexitime
• On-site gym

Ability to commute/relocate:

• Hove BN3 3LN: reliably commute or plan to relocate before starting work (preferred)

Education:

• Bachelor\’s (preferred)

Work authorisation:

• United Kingdom (preferred)

Work Location: In person