At a Glance
- Tasks: Provide essential admin support in production and logistics, ensuring accurate data processing.
- Company: Join a leading company in waste management with a focus on teamwork and innovation.
- Benefits: Enjoy competitive pay, flexible hours, and opportunities for professional growth.
- Other info: Fast-paced environment with a commitment to accuracy and continuous improvement.
- Why this job: Be part of a dynamic team making a real impact in the manufacturing sector.
- Qualifications: Experience with SAP and strong organisational skills are a must.
The predicted salary is between 25000 - 30000 £ per year.
Working Hours: 07:30 – 16:00 / alternating shifts 08:00 – 16:30
The Site Administrative Assistant provides essential administrative support to the Production & Logistics function, ensuring accurate SAP processing, stock control administration, purchasing support, and maintenance of production-related documentation and records. The role requires strong organisational skills, attention to detail, and the ability to process and manage data efficiently to support operational and analytical business requirements.
Responsibilities and Qualifications
- Previous experience using SAP within a production or manufacturing environment
- Experience raising work orders and performing accurate data entry
- Good working knowledge of Microsoft Office applications, particularly Excel
- Strong numeracy and literacy skills
- Excellent organisational and communication skills
- Ability to work both independently and as part of a team
- High attention to detail and accuracy
- Adhere to all Tradebe policies, procedures, and health & safety requirements, ensuring all documentation is completed accurately
- Ensure compliance with all relevant regulatory requirements relating to waste transfer documentation
- Raise purchase requisitions and purchase orders (POs) within the SAP system
- Maintain communication with purchasing managers regarding delivery schedules and changes to expected delivery dates
- Ensure all incoming goods are accurately booked into the site booking system
- Process all stock movements (bulk materials and consumables) through SAP for Production and QC departments
- Maintain document links for production spreadsheets and scanned records
- Raise SAP documentation for internal stock/material movements and process completed paperwork
- Input production overtime data from shift managers into payroll systems
- Raise SAP orders and complete documentation for bulk waste disposals
- Maintain training record files and registers for production personnel
- Maintain purchasing and delivery tracking spreadsheets (POs, expected and actual dates)
- Ensure chemical consumables are correctly booked into SAP and reflected in stock systems
- Maintain transport documentation for goods in/out
- Report administrative near misses via company reporting tools
- Update KPI spreadsheets relating to ageing stock for Planning Manager review
- Proactive and reliable approach to work
- Strong administrative and multitasking abilities
- Ability to manage priorities in a fast-paced environment
- Collaborative and supportive team player
- Commitment to accuracy, compliance, and continuous improvement
- Experience in manufacturing, waste management, chemical, or industrial environments
- Familiarity with stock control and logistics administration
- Experience with compliance or regulated documentation systems
Site Administrative Assistant employer: Tradebe
As a Site Administrative Assistant at Tradebe, you will thrive in a dynamic and supportive work environment that values accuracy and compliance. Our commitment to employee growth is reflected in our comprehensive training programmes and collaborative culture, ensuring you have the tools and opportunities to excel in your role. Located in a vibrant area, we offer a unique chance to contribute to sustainable practices while enjoying a fulfilling career in the production and logistics sector.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how your skills, especially with SAP and Microsoft Office, can make a difference. Tailor your answers to show you're the perfect fit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build confidence. Focus on showcasing your organisational skills and attention to detail, which are key for the Site Administrative Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Site Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience with SAP and any relevant administrative roles. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Site Administrative Assistant role. Mention specific experiences that relate to stock control and data management, and show us your enthusiasm for the position.
Showcase Your Skills:Don’t forget to highlight your Microsoft Office skills, especially Excel. If you’ve got experience with data entry or managing documentation, let us know! We love candidates who can demonstrate their technical abilities clearly.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re proactive and keen to join our team at StudySmarter!
How to prepare for a job interview at Tradebe
✨Know Your SAP Inside Out
Since the role heavily relies on SAP for processing and stock control, make sure you brush up on your SAP knowledge. Be ready to discuss your previous experiences using SAP in a production or manufacturing environment, and think of specific examples where you successfully raised work orders or managed data.
✨Excel is Your Best Friend
With a strong emphasis on Microsoft Excel, it’s crucial to showcase your skills. Prepare to demonstrate your proficiency by discussing how you've used Excel for tracking spreadsheets or managing data. Maybe even bring along a sample of your work if it's relevant!
✨Attention to Detail is Key
This role demands high accuracy and attention to detail. During the interview, highlight instances where your meticulous nature helped prevent errors or improved processes. It’s all about showing that you can maintain compliance and ensure documentation is spot on.
✨Show Off Your Team Spirit
Being a collaborative team player is essential. Share examples of how you've worked effectively within a team, especially in fast-paced environments. Discuss how you manage priorities and support your colleagues, as this will resonate well with the hiring managers.
