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- Tasks: Support production and logistics with essential admin tasks and data management.
- Company: Join a leading company in the waste management sector.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Other info: Fast-paced environment with a focus on accuracy and compliance.
- Why this job: Be part of a dynamic team and make a real difference in operations.
- Qualifications: Experience with SAP and strong organisational skills required.
The predicted salary is between 25000 - 30000 £ per year.
The Site Administrative Assistant provides essential administrative support to the Production & Logistics function, ensuring accurate SAP processing, stock control administration, purchasing support, and maintenance of production-related documentation and records. The role requires strong organisational skills, attention to detail, and the ability to process and manage data efficiently to support operational and analytical business requirements.
Key Skills & Experience
- Previous experience using SAP within a production or manufacturing environment
- Experience raising work orders and performing accurate data entry
- Good working knowledge of Microsoft Office applications, particularly Excel
- Strong numeracy and literacy skills
- Excellent organisational and communication skills
- Ability to work both independently and as part of a team
- High attention to detail and accuracy
Key Responsibilities
- Adhere to all Tradebe policies, procedures, and health & safety requirements, ensuring all documentation is completed accurately
- Ensure compliance with all relevant regulatory requirements relating to waste transfer documentation
- Raise purchase requisitions and purchase orders (POs) within the SAP system
- Maintain communication with purchasing managers regarding delivery schedules and changes to expected delivery dates
- Ensure all incoming goods are accurately booked into the site booking system
- Process all stock movements (bulk materials and consumables) through SAP for Production and QC departments
- Maintain document links for production spreadsheets and scanned records
- Raise SAP documentation for internal stock/material movements and process completed paperwork
- Input production overtime data from shift managers into payroll systems
- Raise SAP orders and complete documentation for bulk waste disposals
- Maintain training record files and registers for production personnel
- Maintain purchasing and delivery tracking spreadsheets (POs, expected and actual dates)
- Ensure chemical consumables are correctly booked into SAP and reflected in stock systems
- Maintain transport documentation for goods in/out
- Report administrative near misses via company reporting tools
- Update KPI spreadsheets relating to ageing stock for Planning Manager review
Personal Attributes
- Proactive and reliable approach to work
- Strong administrative and multitasking abilities
- Ability to manage priorities in a fast-paced environment
- Collaborative and supportive team player
- Commitment to accuracy, compliance, and continuous improvement
Desirable Experience
- Experience in manufacturing, waste management, chemical, or industrial environments
- Familiarity with stock control and logistics administration
- Experience with compliance or regulated documentation systems
Site Administrative Assistant in Rye employer: Tradebe
Contact Detail:
Tradebe Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrative Assistant in Rye
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how your skills as a Site Administrative Assistant can contribute to their success. Tailor your responses to show you're the perfect fit!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience with SAP and your organisational skills, as these are key for the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Site Administrative Assistant in Rye
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Site Administrative Assistant role. Highlight your experience with SAP, data entry, and any relevant administrative skills. We want to see how your background fits perfectly with what we're looking for!
Show Off Your Skills: In your cover letter, don’t just list your skills—show us how you've used them in real situations. Talk about your organisational skills, attention to detail, and how you’ve managed data efficiently in past roles. We love a good story!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the important bits!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do—just follow the prompts!
How to prepare for a job interview at Tradebe
✨Know Your SAP Inside Out
Since the role requires experience with SAP, make sure you brush up on your knowledge of the system. Be ready to discuss specific tasks you've completed using SAP, like raising purchase orders or managing stock movements. This will show that you're not just familiar with the software but can use it effectively in a production environment.
✨Show Off Your Organisational Skills
The Site Administrative Assistant role demands strong organisational abilities. Prepare examples of how you've managed multiple tasks or projects simultaneously. You could mention how you maintained accurate records or handled documentation under tight deadlines, demonstrating your ability to keep things running smoothly.
✨Excel at Excel
With a good working knowledge of Microsoft Office, particularly Excel, being crucial for this job, be prepared to talk about your experience with spreadsheets. Bring up any specific functions or formulas you’ve used to manage data, track deliveries, or create reports. This will highlight your technical skills and attention to detail.
✨Communicate Clearly and Confidently
Excellent communication skills are key for this position. Practice articulating your thoughts clearly and confidently, especially when discussing your previous experiences. Think about how you’ve collaborated with team members or communicated with purchasing managers, as this will showcase your ability to work well within a team and maintain effective communication.