At a Glance
- Tasks: Provide high-level secretarial support and manage complex schedules for senior leadership.
- Company: Dynamic international company based in Kuala Lumpur, Malaysia.
- Benefits: Opportunity to work closely with executives and grow professionally.
- Other info: Fluent in English and another language; candidates from diverse backgrounds encouraged.
- Why this job: Gain exposure to a fast-paced environment and enhance your organisational skills.
- Qualifications: Bachelor’s degree and 5 years of executive support experience required.
Location: Kuala Lumpur, Malaysia (On-Site)
About the Role
Provide high-level secretarial and administrative support to senior leadership. Handle confidential matters with utmost discretion in a fast-paced environment.
Key Responsibilities
- Manage complex calendars, meetings, and appointments.
- Coordinate internal & external meetings (agendas, minutes, follow-ups).
- Arrange travel (flights, accommodation, visas, itineraries).
- Handle confidential documents, correspondence, and reports.
- Act as liaison with internal & external stakeholders.
- Screen calls, emails, and communications.
- Prepare presentations, reports, and briefing materials.
- Track tasks, deadlines, and key action items.
- Support executive events and corporate functions.
- Maintain organized digital & physical filing systems.
Requirements
- Bachelor’s degree in business administration or related field.
- Minimum 5 years of experience providing executive support to senior leadership.
- Fluent in English + French or Spanish (written & spoken).
- Strong organizational and multitasking skills.
- High integrity, professionalism, and discretion.
- Proficient in Microsoft Office.
- Flexible working hours due to international schedules.
- Presentable and confident in handling VIP interactions.
Preferred Profile
Candidates from European or Francophone African backgrounds are encouraged to apply.
What We Offer
Opportunity to work closely with senior leadership. Exposure to a dynamic international environment. Professional and growth-oriented workplace.
Personal Secretary (Senior Executive Office) in London employer: TRADE VENTURES
Join our team in Kuala Lumpur, where we pride ourselves on fostering a professional and growth-oriented workplace. As a Personal Secretary to senior leadership, you will enjoy the unique opportunity to work closely with executives in a dynamic international environment, enhancing your skills while managing high-level responsibilities. Our commitment to employee development, coupled with flexible working hours and a culture of integrity and professionalism, makes us an excellent employer for those seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Secretary (Senior Executive Office) in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at the company you're eyeing. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for the interview by researching the company and its leadership. Knowing their values and recent projects can help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Personal Secretary (Senior Executive Office) in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Personal Secretary. Highlight your experience in managing complex calendars and handling confidential matters, as these are key responsibilities for us.
Showcase Your Skills:Don’t forget to showcase your organisational and multitasking skills in your application. We want to see how you can juggle multiple tasks while maintaining professionalism and discretion.
Be Clear and Concise:When writing your cover letter, be clear and concise. We appreciate straightforward communication, so get to the point while still showing your enthusiasm for the role.
Apply Through Our Website:Finally, make sure to apply through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our team.
How to prepare for a job interview at TRADE VENTURES
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Secretary in a Senior Executive Office. Familiarise yourself with managing complex calendars, coordinating meetings, and handling confidential documents. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Multitasking Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks at once. Highlight your organisational skills and ability to prioritise effectively, as these are crucial for supporting senior leadership in a fast-paced environment.
✨Prepare for Language Proficiency
Since fluency in English plus either French or Spanish is required, be prepared to demonstrate your language skills during the interview. You might be asked to converse in one of these languages or translate a document, so brush up on relevant vocabulary and phrases beforehand.
✨Dress the Part and Exude Confidence
As a Personal Secretary, you'll often interact with VIPs, so it's important to present yourself well. Choose professional attire that makes you feel confident. During the interview, maintain good posture, make eye contact, and engage with the interviewer to convey your professionalism and readiness for the role.
