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- Tasks: Support financial operations and administration for TIQ Europe while collaborating with various stakeholders.
- Company: Join a dynamic team at TIQ Europe, part of the Queensland Government.
- Benefits: Gain valuable experience in finance and administration with potential for career growth.
- Other info: Opportunity to work in a vibrant office environment with a focus on teamwork.
- Why this job: Make an impact by supporting international operations and engaging with diverse stakeholders.
- Qualifications: High level of English proficiency; experience in finance or administration is a plus.
The predicted salary is between 30000 - 40000 £ per year.
To be eligible for consideration with this opportunity, you must have:
- Work Authorisation – you must be legally authorised to live and work in the UK and provide evidence to support your eligibility.
- Language – you must have a high level of written and spoken English. Fluency in a European language would be highly regarded but is not a prerequisite.
- Background Check – you must be willing to undertake a screening check and be confirmed as a suitable person to access Government resources.
ABOUT THE OPPORTUNITY
Reporting to the Agent-General for Queensland, and under the supervision of the Operations Manager, you will provide financial and administration assistance and general office support to internal and external stakeholders on behalf of TIQ Europe and the London office.
KEY RESPONSIBILITIES OF THE ROLE
- Co-ordinate financial responsibilities for TIQ Europe including input of creditors invoices into Converga, onboarding new vendors and liaison with Corporate Services (Brisbane) to ensure payment process steps are completed.
- Liaise with International Payroll (Brisbane) to assist the Operations Manager to ensure accurate processing and completion of monthly salaries for employees through local payroll service providers, including processing of London employee pension payments.
- Accurate completion of manual cashbook for reporting to Corporate Services, ensure compliance with reconciliation of employee business travel, assist with monthly management account analysis and ongoing budget forecasts for TIQ Europe.
- As required, help with co-ordination of operations of the Business Centre, Queensland House including the online booking management system, up-keep of the Centre and provisions, and liaising with facilities management and service providers to operate the Centre.
- Monitor bank account for TIQ Europe, including annual reconciliation for audit, keep well-informed of Corporate Financial Management Procedures and systems to ensure compliance with TIQ policies.
- Provide additional support as required to ensure the effective and successful operation of the TIQ London office, including coordination and support of Ministerial visits, business missions, and engagements involving private sector representatives, government officials, and key stakeholders.
- Assist with upkeep of Asset Register, monitoring contracts (communications, internet, office stationery) and with office building matters.
- This role may require additional duties to be completed as directed.
Administration & Finance Officer employer: Trade and Investment Queensland
Contact Detail:
Trade and Investment Queensland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration & Finance Officer
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend industry events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their goals. Practise common interview questions and have your own questions ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you on their radar.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Administration & Finance Officer
Some tips for your application 🫡
Show Off Your English Skills: Since a high level of written and spoken English is a must, make sure your application reflects that. Use clear, concise language and check for any spelling or grammar mistakes. We want to see your best work!
Be Honest About Your Work Authorisation: Don’t forget to mention your work authorisation status right at the start. We need to know you’re legally allowed to work in the UK, so provide any necessary evidence upfront to avoid delays.
Tailor Your Application: Make your application stand out by tailoring it to the role. Highlight your relevant experience in finance and administration, and how it aligns with the responsibilities listed. We love seeing how you can contribute to our team!
Apply Through Our Website: For the best chance of success, apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you don’t miss any important updates from us!
How to prepare for a job interview at Trade and Investment Queensland
✨Know Your Numbers
As an Administration & Finance Officer, you'll be dealing with financial responsibilities. Brush up on basic financial concepts and be ready to discuss your experience with budgeting, invoicing, and payroll processes. This will show that you understand the role's requirements.
✨Showcase Your Communication Skills
Since fluency in English is crucial, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated with stakeholders in previous roles. If you speak another European language, mention it – it could give you an edge!
✨Familiarise Yourself with Compliance
Understanding compliance and financial management procedures is key for this role. Research TIQ’s policies and be prepared to discuss how you ensure compliance in your work. This shows you're proactive and detail-oriented.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills. Think of scenarios where you had to manage multiple tasks or resolve conflicts. Use the STAR method (Situation, Task, Action, Result) to structure your answers effectively.