At a Glance
- Tasks: Support finance operations, manage transactions, and contribute to process improvements.
- Company: Dynamic investment group in Central London with a supportive team culture.
- Benefits: Competitive salary, hybrid working, and opportunities for career development.
- Other info: Great chance to gain exposure in finance and develop essential skills.
- Why this job: Kickstart your finance career and work with innovative technologies like AI.
- Qualifications: Organised, detail-oriented, and eager to learn; previous admin experience preferred.
The predicted salary is between 27000 - 29000 £ per year.
Location: Central London
Working pattern: Hybrid - minimum 3 days office-based
Hours: 9.30am-5:30pm
Salary: £27,000-£29,000 (DOE)
About the organisation
A growing UK-based investment and business services group is looking for a Finance Assistant/Administrator to join its finance team in London. The organisation supports a group of established small and medium-sized businesses, providing centralised services across areas including finance, IT, HR, legal and risk. This is a great opportunity for someone looking to develop their career within finance, particularly if you have previous experience in an accounts, finance administration or transactional environment.
The role
As Finance Assistant/Administrator, you will provide accurate and timely transactional finance support across areas including accounts payable, intercompany recharges, banking and cashbook allocations, employee expenses and company credit cards. You will work closely with the wider central finance team, supporting day-to-day processes while also contributing to process improvements and the adoption of automation and AI where appropriate.
Key responsibilities
- Generate intercompany recharge invoices using approved supporting information and ensure accurate ledger coding.
- Support daily banking and cashbook activities, including the accurate allocation of supplier and customer transactions.
- Process supplier invoices, checking coding, descriptions, supporting documentation and approvals.
- Monitor and respond to incoming invoices, requests and routine queries.
- Support regular and ad hoc supplier payment runs, including payment file preparation and uploads.
- Investigate outstanding invoice approvals and follow up on rejected transactions.
- Reconcile supplier statements and assist with resolving supplier and internal account queries.
- Support new supplier set-up and amendments, following appropriate bank-detail verification procedures.
- Process employee expenses and credit card transactions, checking VAT, receipts, coding and compliance with company policy.
- Assist with month-end accounts payable activities and reconciliations.
- Provide cover across wider finance processes where required.
- Contribute to finance process improvements, automation and the use of AI.
- Escalate any approval, coding, banking or policy issues to the relevant member of the finance team.
About you
We are looking for someone who is organised, accurate and keen to build their experience within finance. You will ideally have:
- Previous office admin experience, any level
- Excellent attention to detail and a high level of accuracy.
- Strong organisational skills and the ability to manage competing priorities.
- Good working knowledge of Microsoft Excel and Microsoft Office.
- Clear and professional communication skills.
- The ability to follow established processes, controls and approval procedures.
- A collaborative approach and the ability to work effectively as part of a wider team.
- A willingness to learn and develop within a finance environment.
- Previous experience in finance, accounts payable or administration is desirable, although entry-level and internship experience will also be considered.
- Experience using an accounting or ERP system such as Unit4, SAP, Oracle or Sage would be advantageous.
- An awareness of VAT, supplier controls and fraud-prevention procedures would be beneficial.
- AAT study or an interest in pursuing a career in finance would be welcomed.
Please note that they are unable to offer study support towards ACCA/ACA.
Why this role?
This is a good opportunity for someone at an early stage of their career to join a supportive team, gain broad exposure across transactional finance and develop their knowledge of accounts payable, banking, expenses and month-end processes. You will also have the opportunity to get involved in process improvement, automation and AI, making this a particularly interesting role for someone who wants to develop alongside a modern finance function.
Graduate Finance Assistant/Adminstrator in London employer: Trace
Trace is an exceptional employer that prioritises inclusivity and diversity, creating a supportive environment where every team member feels valued. As a Cash Management Analyst, you will benefit from a collaborative work culture that encourages professional growth and development, alongside competitive compensation and benefits. Located in a dynamic investment management firm, this role offers the opportunity to engage with a diverse range of investment strategies while contributing to meaningful financial operations.
