Financial Assistant

Accounts Payable/Finance Assistant – Professional Services – Paying £28,000 – £32,000 – Hybrid (3days in Office)

A growing professional services firm is seeking an Accounts Payable/Finance Assistant to join its London-based finance team.

This role supports the finance department with a variety of responsibilities across accounts payable, credit control, billing, and financial reporting.

This is a perfect position for a junior finance professional with an interest in accounts payable who is looking to grow their experience within a supportive team. Responsibilities include supplier compliance, expense management, and monthly reporting.

Key Responsibilities:

• Process and post AP invoices in the finance system, ensuring accurate coding and appropriate authorisation.
• Monitor the AP inbox to ensure timely processing of invoices and resolution of queries.
• Maintain the supplier ledger and act as the first point of contact for supplier enquiries.
• Support the onboarding of new suppliers, including verification of bank details and compliance checks.
• Prepare and circulate the supplier payment run for approval and process payments.
• Assist with purchase order management within the financial system.
• Support credit control by assisting with aged debt reporting and statement distribution.
• Process credit notes and manage customer invoice queries.
• Assist in reviewing and issuing sales invoices.
• Set up new projects within the finance system.
• Process staff expenses in line with company policies and approvals.
• Help administer company credit cards, ensuring timely and compliant submissions.
• Review and process monthly fuel card statements, flagging discrepancies as needed.
• Assist in the preparation of monthly financial reports, including sales, aged debt, and project profitability.
• Regularly compile and distribute financial reports as required.
• Support audit preparations by gathering documentation and responding to auditor queries.

Requirements:

• Previous experience in a finance assistant or accounts payable role.
• Understanding of AP, billing, and credit control processes.
• Familiarity with financial software (experience with Unit4 preferred).
• High attention to detail and ability to multitask.
• Strong communication skills and ability to work with various stakeholders.
• Proficient in Excel (intermediate to advanced level).
• Experience in the professional services sectors is desirable.
• Finance & Accounting Degree desirable
• ATT Studies or ACCA/CIMA exemptions also desirable.

If this sounds like you please do get in touch here or via my email bertie.cox@tracerecruit.com.

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