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For Companies At a Glance
- Tasks: Manage maintenance workflows and ensure smooth office operations.
- Company: Join a growing company with a strong reputation in facilities management.
- Benefits: Enjoy flexible working options and a supportive team environment.
- Why this job: Be part of a dynamic team that values efficiency and problem-solving.
- Qualifications: No specific experience required; just bring your proactive attitude and attention to detail.
- Other info: This role is based at our Head Office in Plymouth.
The predicted salary is between 28800 - 43200 £ per year.
Due to our clients continued growth and ongoing success, we are looking for a proactive and detail-oriented Facilities and Maintenance Admin Assistant to join our team at our Head Office in Plymouth.
About the Role
As a key member of our Facilities team, you'll play a vital role in ensuring our offices and operations run smoothly. You'll manage maintenance workflows, maintain accurate records, and coordinate with contractors and internal teams to ensure all tasks are completed efficiently and on time.
Your responsibilities will include:
- Accurately inputting data into internal systems (e.g. compliance certificates, quotes, invoices)
- Logging and tracking maintenance jobs using our internal platform
- Communicating with stores and contractors to coordinate timely work completion
- Verifying contractor job lists and ensuring all tasks are finalised
- Troubleshooting issues and finding effective solutions for all stakeholders
Facilities & Maintenance Admin Assistant employer: TQR Careers
Contact Detail:
TQR Careers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities & Maintenance Admin Assistant
✨Tip Number 1
Familiarise yourself with facilities management software and tools. Since you'll be logging and tracking maintenance jobs, having a good grasp of these systems will show your proactive approach and readiness to hit the ground running.
✨Tip Number 2
Brush up on your communication skills. As you'll be coordinating with contractors and internal teams, being able to convey information clearly and effectively will be crucial in ensuring tasks are completed on time.
✨Tip Number 3
Demonstrate your problem-solving abilities. Think of examples from your past experiences where you've successfully troubleshot issues or improved processes, as this will highlight your capability to handle challenges in the role.
✨Tip Number 4
Research our company culture and values. Understanding what we stand for at StudySmarter will help you align your responses during any interviews and show that you're genuinely interested in being part of our team.
We think you need these skills to ace Facilities & Maintenance Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management or administrative roles. Emphasise skills such as data entry, communication, and problem-solving, which are crucial for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and attention to detail. Mention specific examples of how you've successfully managed workflows or coordinated with teams in previous roles.
Highlight Technical Skills: If you have experience with internal systems or platforms for logging maintenance jobs, be sure to mention this. Highlight any familiarity with compliance certificates, quotes, or invoicing processes.
Showcase Problem-Solving Abilities: In your application, provide examples of how you've effectively troubleshot issues in past roles. This will demonstrate your ability to find solutions and support stakeholders efficiently.
How to prepare for a job interview at TQR Careers
✨Show Your Attention to Detail
As a Facilities & Maintenance Admin Assistant, attention to detail is crucial. Be prepared to discuss examples from your past experiences where your meticulous nature helped prevent issues or improved processes.
✨Demonstrate Your Proactive Approach
This role requires a proactive mindset. Share instances where you took the initiative to solve problems or streamline workflows, showcasing your ability to anticipate needs before they arise.
✨Familiarise Yourself with Maintenance Processes
Understanding maintenance workflows and how to log and track jobs is key. Brush up on relevant terminology and be ready to discuss how you would manage these tasks effectively.
✨Communicate Clearly and Effectively
Since you'll be coordinating with contractors and internal teams, strong communication skills are essential. Prepare to demonstrate your ability to convey information clearly and handle any potential conflicts professionally.
