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For Companies At a Glance
- Tasks: Support executives with diary management, communication, and meeting organisation.
- Company: PML is a dynamic organisation focused on strategic management services.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Why this job: Join a supportive team and develop your skills in a rewarding role.
- Qualifications: Minimum of five GCSEs including English; NVQ Level 4 desirable.
- Other info: Based in Bicester with occasional travel; perfect for entry-level candidates.
The predicted salary is between 24000 - 36000 £ per year.
Role Purpose
Provide personal support to the Executive team and other senior leaders as well as aiding the Executive Assistant in administrative duties.
Main Responsibilities
- Executive Support and Diary Management
- Contribution: Act as a key point of contact for executives and others, managing correspondence, phone calls, diaries, and appointments while ensuring they are reminded of important tasks and deadlines. Supporting the Executive Assistant to manage incoming and outgoing communication.
- Outcome: Enables executives to manage their time effectively and focus on strategic priorities by reducing administrative burden and maintaining seamless communication. Allows the Executive Assistants skills to be utilised most effectively.
- Corporate Meetings and Governance Administration
- Contribution: Support the planning and delivery of the annual cycle of corporate meetings, including preparing agendas, circulating business packs, minute-taking, and ensuring governance reporting is accurate and timely.
- Outcome: Ensures meetings are well-organised, effectively documented, and compliant with governance standards, contributing to strong organisational oversight.
- Stakeholder Engagement and Information Management
- Contribution: Maintain up to date stakeholder contact lists and liaise with internal and external parties. Including and particularly in the absence of the Executive Assistant. Support PML website and newsletter updates by acting as coordinator between senior leaders for information cascade and change and the IT team for uploading and sharing.
- Outcome: Supports clear communication channels and builds positive relationships with key stakeholders and partners.
- Operational and Research Support
- Contribution: Assist in preparing reports, presentations, and correspondence, and support background research and event coordination to aid executive decision making and operational activity.
- Outcome: Enhances the effectiveness of senior leadership by providing high quality information, logistical support, and well organised documentation.
Person Specification
Essential Qualifications
- GCSE or A Level English or equivalent
Desirable Qualifications
- NVQ level 4 in Business Administration
Essential Experience
- Experience with running diaries, scheduling meetings and taking minutes
- Experience in independently managing projects, processes, or initiatives
- Experience in maintaining accurate records
Desirable Experience
- Experience in providing administrative support within a professional environment
- Experience in a similar role in commercial business or NHS environment
Essential Skills And Attributes
- Excellent written and verbal communication skills
- Excellent Time management and organisation skills
- Excellent use of MS office applications
- Excellent and accurate data entry skill
- Good Communication Skills; both verbal and written with a professional telephone manner
Essential Behaviours And Attributes
- Collaborative, able to build positive relationships with colleagues and stakeholders
- Attention to detail and accuracy
Desirable Behaviours and Attributes
- Proactive and able to work independently
- Adaptable and able to manage competing priorities
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Personal Assistant employer: TQI Solutions
Contact Detail:
TQI Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the key responsibilities of a Personal Assistant, especially in diary management and stakeholder engagement. Understanding these areas will help you demonstrate your knowledge during any informal discussions or networking opportunities.
✨Tip Number 2
Network with current or former Personal Assistants to gain insights into their daily tasks and challenges. This can provide you with valuable information that you can use to tailor your approach when discussing your suitability for the role.
✨Tip Number 3
Showcase your organisational skills by volunteering to assist with events or meetings in your community. This hands-on experience can be a great talking point when you meet potential employers or during interviews.
✨Tip Number 4
Research PML and its corporate culture. Understanding their values and mission will allow you to align your conversation points and show how you can contribute positively to their team.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Personal Assistant role. Emphasise your organisational skills, proficiency in MS Office, and any previous administrative support roles.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description, such as diary management and stakeholder engagement, and explain how your skills make you a great fit.
Highlight Relevant Skills: In your application, focus on essential skills like time management, multitasking, and attention to detail. Provide examples of how you've successfully used these skills in past roles to support executives or teams.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for a Personal Assistant.
How to prepare for a job interview at TQI Solutions
✨Showcase Your Organisation Skills
As a Personal Assistant, organisation is key. Be prepared to discuss specific examples of how you've managed diaries, scheduled meetings, or handled multiple tasks simultaneously. Highlight your ability to prioritise effectively under pressure.
✨Demonstrate Communication Proficiency
Effective communication is crucial in this role. During the interview, emphasise your verbal and written communication skills. You might want to prepare a brief example of how you successfully managed correspondence or liaised with stakeholders in previous roles.
✨Familiarise Yourself with MS Office
Since excellent use of MS Office applications is essential, brush up on your skills before the interview. Be ready to discuss how you've used these tools to create reports, presentations, or manage data efficiently.
✨Research the Company Culture
Understanding PML's culture can give you an edge. Look into their values and work environment, and be prepared to explain how your personal approach aligns with their 'can-do' attitude and commitment to teamwork.